Day 2 Project Planning

Projects What does that mean to you? When is the last time you completed a project? How do you approach your projects?

Project Stages of Team Base Project Planning Overview STAGE 2 Work Breakdown Structure STAGE 3 Activity Assignment STAGE 4 Execute The Plan STAGE 5 Project Closeout Project PROJECT: A temporary piece of work with a finite end date undertaken to create a unique product or service. Plan Organize Execute Close Control Stages of Team Base Project Planning STAGE 1 Project Overview STAGE 3 Activity Plan & Assignment STAGE 4 Execute The Plan STAGE 5 Closeout STAGE 2 Work Breakdown Structure

Project Overview Problems, opportunities, situations to be changed STAGE 1 Project Overview STAGE 3 Activity Assignment STAGE 4 Execute The Plan STAGE 5 Closeout STAGE 2 Work Breakdown Structure Project Overview Problems, opportunities, situations to be changed __________________________________________ Project goals: Objectives: Measure of Success: Approach or Method: Assumptions and Risk: ___________________________________________ Create a Strategic decision making document that … Identifies the problem or opportunity States the scope of the project Establishes the project goals List important objectives Explains how success is measured Determines the approach or methodology Identifies Risk or Assumptions

A Project Overview . . . Helps ensure success STAGE 1 Project Overview STAGE 3 Activity Assignment STAGE 4 Execute The Plan STAGE 5 Closeout STAGE 2 Work Breakdown Structure A Project Overview . . . Helps ensure success Helps get everyone on “one page” Helps prevent Getting off track Activity trap – jumping in without clear objectives Scope creep

Goals and Objectives - Use the SMART Test STAGE 1 Project Overview STAGE 3 Activity Assignment STAGE 4 Execute The Plan STAGE 5 Closeout STAGE 2 Work Breakdown Structure Goals and Objectives - Use the SMART Test S – Specific M – Measurable A – Attainable R – Relevant T – Time-Based Before you focus on the project details Establish the straight forward goals and important objectives – What do you want to achieve with this project? These will define the project and influence how we measure success Subject them to the SMART test … just like you will do with your WB ticket goals

Measures of Success Our desired results that can be quantified STAGE 1 Project Overview STAGE 3 Activity Assignment STAGE 4 Execute The Plan STAGE 5 Closeout STAGE 2 Work Breakdown Structure Measures of Success Our desired results that can be quantified Numbers, frequency, degrees of change Avoid intangible measures Make it “better” Superlatives can be hard to achieve! Avoid use of “all” or “never”

STAGE 1 Project Overview STAGE 3 Activity Assignment STAGE 4 Execute The Plan STAGE 5 Closeout STAGE 2 Work Breakdown Structure Approach or Method Consider the following when choosing an approach or method… Focus on the goals and objectives Challenge assumptions regarding usual approaches Explore out of the box assumptions Invent new methods when appropriate