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2. Project Planning 2-28 Phil Poynter C-42-09

3. Projects – Projects – Projects

4. Stages of Team-Based Project Planning 2-29

5. Stages of Team-Based Project Planning Prepare an overview and objectives. Develop a work breakdown. Assign responsibilities. Put the plan into action; track its progress. Prepare a closeout report. 2-29

6. Stages of Team-Based Project Planning Project Overview 2-29

7. Project Overview Prepare an overview and objectives. - what is the problem, opportunity or situation – what is the team trying to accomplish 2-29

8. Project Overview Project Goals & Objectives S M A R T 2-29

9. SMART Goals S – Specific: Is it specific in targeting an objective? M – Measurable: What are the measurable indicators of progress or success? A - Attainable: Is it attainable by someone on the team? R – Relevant: Can it be achieved within the resources and time allowed? T – Time based: When will the project be completed? S – Specific: Is it specific in targeting an objective? M – Measurable: What are the measurable indicators of progress or success? A - Attainable: Is it attainable by someone on the team? R – Relevant: Can it be achieved within the resources and time allowed? T – Time based: When will the project be completed?

10. Project Overview Measure of Success 2-29

11. Project Overview Measure of Success - goals & objectives should be measured to determine success - # of participants, frequency of given activity, or change in behavior - Avoid “all” or “never” 2-29

12. Project Overview Approach or Method 2-29

13. Project Overview Approach or Method -consider assumptions & risks -method best way to overcome roadblocks -most effective or alternative way -”thinking outside box” 2-29

14. Project Overview Approach or Method -consider assumptions & risks -method best way to overcome roadblocks -most effective or alternative way -”thinking outside box” Best approach may well constitute the most important decision 2-29

15. Project Overview Approach or Method -”if you keep on doing what you have always done, you will keep on getting what you’ve always got” 2-29

16. Project Overview Assumptions or Risks 2-29

17. Project Overview Assumptions or Risks Helps team understand project’s implications & assists with planning & completion 2-29

18. 1 st movie clip here

19. Project Overview Assumptions or Risks 1) what resources are required 2) what risks with obtaining resources in a timely manner 3) what problems or delays might occur 4) what effects will delays have on project and schedule 2-29

20. Project overview Approach is key to successful project!

21. Project Overview Checklist – does our project overview meet the standard of a good working tool

22. Project Overview Review Why did we do this process? Review Why did we do this process?

23. Review Define the scope of the project List goal and objectives Decide how we will measure success List risks or assmptions Determine the method we will use Define the scope of the project List goal and objectives Decide how we will measure success List risks or assmptions Determine the method we will use

24. Stages of Team-Based Project Planning Prepare an overview and objectives. Develop a work breakdown. 2-29

25. Stages of Team-Based Project Planning Develop a work breakdown. 2-29

26. Work Breakdown

27. Work Breakdown Chart PineWood Derby Car Make DesignObtain Materials Production of car Special Needs Kit Weights Paint Style Measure Drawing Cut wood Transfer design Tires Decals Graphite Trim tires

28. Stages of Team-Based Project Planning Develop a work breakdown. Activities should pass the SMART test 2-29

29. Work Breakdown Tools of the Trade Video Consider how team challenges assumptions Outside the box thinking Helps people “see” their thinking Tools of the Trade Video Consider how team challenges assumptions Outside the box thinking Helps people “see” their thinking

30. 2nd movie clip here

31. Stages of Team-Based Project Planning Prepare an overview and objectives. Develop a work breakdown. Activity Assignments 2-29

32. Activity Assignments Clarity regarding their assignment Clarity about the project’s purpose Clarity about resources and deadlines A good match to their skills Established milestones and reporting procedures. Clarity regarding their assignment Clarity about the project’s purpose Clarity about resources and deadlines A good match to their skills Established milestones and reporting procedures.

33. Stages of Team-Based Project Planning Prepare an overview and objectives. Develop a work breakdown. Activity Assignments Putting the Plan into Action 2-29

34. Provide leadership to the team. Provide additional resources. Assist with decision making and problem solving. Monitor the critical path. Monitor each team member’s performance. Provide leadership to the team. Provide additional resources. Assist with decision making and problem solving. Monitor the critical path. Monitor each team member’s performance. Putting The Plan In Action

35. Stages of Team-Based Project Planning Prepare an overview and objectives. Develop a work breakdown. Activity Assignments Putting the Plan into Action Project Closeout 2-29

36. Recognize team members. Write a postmortem report. –Were goals and objectives achieved? –Was the project completed on time? –What lessons were learned? –What ideas and recommendations do you have for next time? Recognize team members. Write a postmortem report. –Were goals and objectives achieved? –Was the project completed on time? –What lessons were learned? –What ideas and recommendations do you have for next time? Project Closeout

37. Stages of Team-Based Project Planning Prepare an overview and objectives. Develop a work breakdown. Assign responsibilities. Put the plan into action; track its progress. Prepare a closeout report. Prepare an overview and objectives. Develop a work breakdown. Assign responsibilities. Put the plan into action; track its progress. Prepare a closeout report. 2-29

38. ASSIGNMENT ASSIGNMENT Each patrol should prepare a project overview as described in this session for its proposed project and turn it in at the Day Three patrol leaders' council meeting.

39. In your notes: Write two ways you may use this leadership skill to: Strengthen your unit. and Strengthen yourself as a leader.

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