Philmont 2002 Council Contingent Contingent Advisor: Sid Covington 474-8696, 925-1231 sid_c@msn.com Scout Advisor: James Johnson 926-6363 x33 jjohnson@bsa-austin.org

Agenda Contingent Travel plans Financial Trek planning Communications 5/14/2019 Trek Meeting 1

Contingent Organization Contingent Advisor Sid Covington Scout Liaison James Johnson Group Leader Crew Same bus, work together on training, shakedown campouts, etc. Crew Advisor Crew Leader Chaplain’s Aide 5/14/2019 Trek Meeting 1

Contingent “Contingent” will be checked in/out as a single group by the Contingent Advisor “Crews” will plan own itineraries “Crews” will be on trail totally independent of each other 5/14/2019 Trek Meeting 1

Contingent Participants Expedition # Unit Contact 609-201-01 Troop 109 Molly Alexander 609-201-02 Crew 8787 Jim Sylvester 609-201-03 Troop 162 Craig Shackleton 609-201-04 Troop 4 Jackson Harper 609-201-05 Troop 49 Mary Powell 609-201-06 Troop 403 Jim Fulford 609-201-07 Troop 88 Larry Abraham 609-201-08 Troop 405 Calvin Gray 609-201-09 609-201-10 Troop 256 Simon Garza 609-201-11 Troop 17 Kent Black 609-201-12 Troop 77 Pat Hastings 5/14/2019 Trek Meeting 1

Bus Groups Bus Group Leader Crew Expedition # Crew Advisor 1 Jim Sylvester Crew 8787 609-201-02 Troop 405 609-201-08 Calvin Gray 609-201-09 Troop 77 609-201-12 Pat Hastings 2 Kent Black Troop 4 609-201-04 Jackson Harper Troop 49 609-201-05 Mary Powell Troop 88 609-201-07 Larry Abraham Troop 17 609-201-11 3 Craig Shackleton Troop 109 609-201-01 Molly Alexander Troop 162 609-201-03 Troop 403 609-201-06 Jim Fulford Troop 256 609-201-10 Simon Garza 5/14/2019 Trek Meeting 1

Travel Plans Travel will be on 57 passenger buses Austin to Philmont: Kerrville Bus Co Austin to Philmont: Departure Date: June 8, 2002, 5:00 am The bus will drive straight through to Philmont, with stops for lunch and dinner. Arrival time at Philmont is approximately 10:00 pm. Philmont to Austin: Return Date: June 21, 2002, 11:00 pm The bus will depart Philmont ~ 9:00 am and stop for lunch and dinner on return to Austin. 5/14/2019 Trek Meeting 1

Participant Expenses: Description Quantity Cost Per Person Cost Total Bus Transportation 3 @ $5,200 ea $108 $15,600 Philmont Fee 144 395 56,880 Travel meals 2 Dinner x 144 2 Lunch x 144 15 10 4,320 2,880 Maps 12 1,728 Contingent duffle bag Additional night 8 1,152 Administrative 15 2,160 Contingency 25 3,600 Total: $625 $90,048 5/14/2019 Trek Meeting 1

Payment Schedule: April 10, 2001 $200.00 per participant August 1, 2001 $200.00 per participant December 1, 2001 $200.00 per participant March 2, 2002 $25.00 per participant (Balance due) 5/14/2019 Trek Meeting 1

Financial Policies/Information Each crew is responsible for 12 participants (12 x $625 = $7,500) There will probably be scholarship money available (October, 2001). $125, $225, $325 per youth Let us know early if there are financial issues. 5/14/2019 Trek Meeting 1

Planning Timeline (approximate): December 2001 — Crews will receive Planning Guide, medical forms March, 2002 — Crews will receive TREKS book. Itineraries Select 5 itineraries Return postcard with 5 selections Philmont will inform you of the itinerary reserved Equipment & Packing lists Program information Crew Leader/Chaplain’s Aide/Advisor Information 5/14/2019 Trek Meeting 1

“Philmont Rules” Participants MUST meet age requirements: Participants must be at least 14 by January 1, 2002 or have completed the 8th grade and be at least 13 years of age prior to participation. Philmont will not make any exceptions. One person (preferably two) per Crew must be currently certified in Red Cross Standard First Aid & CPR. Participants MUST meet weight guidelines. Participants MUST use Philmont Health & Medical Record form — physical within 12 months. Should have at least three adults per crew. If one crew from Contingent comes off mountain, all do! 5/14/2019 Trek Meeting 1

Itinerary Selection Ask them! Be cognizant of the desires and capabilities of your Crew Weigh selection toward programs that the crew wants to participate in Distance/Difficulty Area: South Central North Valle Vidal Ask them! 5/14/2019 Trek Meeting 1

Trek Schedule: Day 0 — Travel — Austin to Philmont (Saturday, 6/8) Day 1 — HQ/Tent City — Opening campfire (Sunday, 6/9) Day 2 — 1st Day on trail (Monday, 6/10) Day 3 — Ranger Departs am (Tuesday, 6/11) Day 4 — 3rd Day on trail (Wednesday, 6/12) …… Day 11 — Last Day on trail (Wednesday, 6/19) Day 12 — HQ/Tent City — Closing campfire (Thursday, 6/20) Day 13 — Travel — Philmont to Austin (Friday, 6/21) 5/14/2019 Trek Meeting 1

Communications Postcards to Crew Advisor Email to everyone on list Web site: http://www.bsa-austin.org (follow links to Events) http://www.troop399.org/council_contingent 5/14/2019 Trek Meeting 1

Let me know of errors, suggestions, etc. Web Site Structure council_contingent Trek Information Philmont Overview Itinerary Selection Programs Personal Equipment Crew Equipment Philmont Equipment Tips 2001 Contingent . . . . Let me know of errors, suggestions, etc. 2002 Contingent Crew Information Financial Schedule Contacts 5/14/2019 Trek Meeting 1