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Call for Action planning networks 07 January – 17 April 2019

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URBACT bringing EU cities together as a European Territorial Cooperation (ETC) programme co-financed by ERDF and Member/Partner States Main objective: To promote integrated sustainable urban development in Europe Target: EU city administrations (city staff – policy makers, decision makers, practitioners) nearly 1000 cities Since 2002 139 Networks URBACT III Duration: 2014-2020 Budget: EUR 96 million Managing Authority: France Monitoring Committee composed by MS/PS and Commission Integrated approach: Vertical integration: bringing together different levels of government from the local level (citizens, civil society, municipality) to regional, national (ministries), and EU levels when relevant Horizontal integration: bringing together different policy areas, economic, social, environmental, physical to ensure an integrated and sustainable action plan and results at local level Call for Action Planning networks 2019

Following the first successful round of Action Planning networks 2nd call in URBACT III for up to 23 Action Planning networks Urbact proudly presents the 2nd call for APN… With key references for checking past results. The IMAGE includes hyperlink to the call page… http://urbact.eu/urbact-last-call-action-planning-networks-now-open You can learn more about the results from first round of Action Planning networks here: ‘Cities in Action Stories of Change’ publication (LINK) Webpages of networks (LINK) Articles on the URBACT website and blog (LINK 1, LINK 2) Call for Action Planning networks 2019

5 INFO Webinars In the framework of the call for Action Planning networks, five webinars are foreseen in order to provide cities with all the necessary support. WEBINAR #1 11 January - General presentation of the call WEBINAR #2 7 February - Building the partnership WEBINAR #3 7 March – Phase 1 activities WEBINAR #4 4 April – Developing your budget and submitting your application form You can follow up on the material delivered at each webinar at this link. Webinar on the open call for Action Planning networks 11 January, 11.00 CET – General presentation of the call 5 Info webinars You can find material delivered at each webinar: https://urbact.eu/webinar-open-call-action-planning-networks Call for Action Planning networks 2019

WebiNar Last chance troubleshooting and sYNERGIE ONLINE application PLATform 11 aPRIl 2019

Partnership Phase 1 Eligible beneficiaries city category non-city category (max. 2) cannot be LP > if in doubt, eligibility check at apn@urbact.eu The right mix of partners coming from less/more developed regions, at least 3-5 cities from less developed > check the MAP Call for Action Planning networks 2019

Questions… Call for Action Planning networks 2019

How to find Lead Experts? Phase 1 Lead Expert (3 to be proposed) at least one should be female URBACT database of validated experts with URBACT validated Lead experts > LINK You can invite experts you know to apply to our open call for the pool of validated experts > here They can come to you! > You should signal this @Partner Search Tool > LINK Call for Action Planning networks 2019

Lead Experts Selection Network proposal must suggest 3 Lead Experts > It is preferable that at least one of the three proposed Lead experts is female You can propose experts who are not validated yet > They shall apply before the end of the call (17 April 2019) Selecting the 3 Lead Experts > Verify: the profile of the expert (according to clear selection criteria) the interest for the topic to be addressed by the network the potential contribution and the availability of the expert Call for Action Planning networks 2019

Lead Experts Proposal Proposed URBACT Lead Experts > Application Form, Section 7.1.1 > Include a clear description of the expert profile for ALL selected experts based on clear selection criteria and clear arguments for prioritisation > Be transparent and clear with your situation; describe difficulties to find and/or select the proposed experts Confirming the experts’ intent and interest to be LE in the proposal > All experts need to sign a letter of intent (template in ToR, annex 4) Call for Action Planning networks 2019

Questions… Call for Action Planning networks 2019

Activities Phase 1 All partners are involved Lead expert support is essential > quality It includes activities and related outputs To proactively engage with partners to be involved in the final partnership for Phase 2 To organise 2 transnational meetings gathering all partners To complete the Baseline Study describing the policy challenge, the partner city contexts and including the design of an exchange and learning methodology and work programme To identify the key local stakeholders to be involved in the URBACT Local Groups and appoint the URBACT Local Group coordinator To develop a visual identity and provide information to feed URBACT communication activities and set up the Network’s webpage on the URBACT website To complete and submit the Phase 2 Application package (Phase 2 application form, Baseline Study, commitment letters, CVs, letters of intent etc.) Planning networks 2019 Call for Action Planning networks 2019

Questions… Call for Action Planning networks 2019

Budget Phase 1 > ERDF and local co-financing included Total Network budget up to 150,000€ > ERDF and local co-financing included > covering Phase 1 activities > covering travel & accommodation costs for the Lead Expert In addition to the network budget, allocation of 30 000€ to cover the costs of lead expertise > covering lead expertise fees only All partners need to confirm their commitment to engaging the funds needed to co-finance ERDF by way of a letter of commitment ERDF co-financing rates: *The map of regions for co-financing rates of Structural funds is available here ion Planning networks 2019 Call for Action Planning networks 2019

Budget categories > 5 main budget categories Staff costs Office and administration (3% flat rate of staff costs) Travel and accommodation External expertise and services Equipment > Programme Manual, Factsheet 2F Call for Action Planning networks 2019

Budget lines Call for Action Planning networks 2019

Questions… Call for Action Planning networks 2019

SYNERGIE-CTE Creating your account ONLY LPs have to access & complete the form in SYNERGIE (incl. partners’ information) Planning networks 2019 Call for Action Planning networks 2019

SYNERGIE-CTE Creating your form General rule: DON’T FORGET to “SAVE” Planning networks 2019 Call for Action Planning networks 2019

SYNERGIE-CTE Completing the partnership “Partner’s role”. No need to choose between operational, institutional or other, you can ignore this field Planning networks 2019 Call for Action Planning networks 2019

SYNERGIE-CTE Start completing the form Planning networks 2019 Call for Action Planning networks 2019

SYNERGIE-CTE Creating the deliverables list 3 compulsory deliverables should be listed under Work Package 2 Planning networks 2019 Call for Action Planning networks 2019

SYNERGIE-CTE Completing the work plan Your project work plan should be structured around 2 Work Packages in Phase 1 Planning networks 2019 Call for Action Planning networks 2019

SYNERGIE-CTE Completing the form Planning networks 2019 Call for Action Planning networks 2019

SYNERGIE-CTE Submitting the form Control the global coherence of the form Call for Action Planning networks 2019

SYNERGIE-CTE Keep in mind Don’t wait last minute to start completing the form online Practical Guide to Synergie application It is available to help and guide you through the key stages of completing and submitting your Application through the SYNERGIE-CTE platform. Avoid last minute submission to ensure that your application is submitted properly and on time On 17 April 2019, the system might get overloaded and thus could be slower Call for Action Planning networks 2019

Questions… Call for Action Planning networks 2019

Eligibility criteria Application package complete and in English, through SYNERGIE (then sent via email) within the deadlines The proposal is complete (incl. letters of commitment from all PPs using the official templates) Phase 1 partnership brings together 7-10 partners (incl. LP) Balance partners from More Developed / Less Developed regions Candidate Lead Partner in one URBACT proposal only All candidate partners are eligible Maximum budget Phase 1 150,000€ total is respected Call for Action Planning networks 2019

Assessment criteria Assessment by the External Assessment panel based on the assessment criteria: Relevance of the topic/theme/policy issue addressed (10%) Quality of Partnership (15%) Quality of the proposed methodology and activities (15%) Project Management and Expertise (10%) Added Value of the Proposal (25%) Coherence of the Proposal (25%) Call for Action Planning networks 2019

Submission procedure To submit a network proposal, applicants shall complete two steps: Complete and submit their Phase 1 Application through Synergie-CTE in English. Only applications submitted using Synergie-CTE will be accepted. Detailed information on how to create and submit a Phase 1 Application through the online system Synergie-CTE is provided in the Practical guide to SYNERGIE application.   The deadline for the online submission of the Phase 1 Applications is 17 April 2019, 15.00 CET. Send the application package by email to APN@urbact.eu The email shall be received no later than 18 April 2019, 15.00 CET. Subject: mention acronym of the proposal at least Important to check details in the terms of reference Call for Action Planning networks 2019

Submission application package Lead applicants shall send by email all of the following documents: Scanned signed PDF version of the submitted Phase 1 Application generated through Synergie-CTE. It must be duly signed by the Project Coordinator in the Lead Partner city; Letters of commitment in English for ALL partners included in the partnership (one letter for the Lead Partner plus one letter for each Project Partner) using the templates provided in annexes 2 and 3 of this Call for Proposals. Letters of Commitment shall be signed by an elected representative of the partner institution; CV of the Project Coordinator at the Lead Partner; CV of the 3 proposed URBACT validated Experts to be potentially appointed for phase 1; Letters of intent from the 3 proposed experts using the template provided in annex 4 of this Call for Proposals Important to check details in the terms of reference Call for Action Planning networks 2019

GUIDANCE What we offer Other materials to help you Programme Manual - especially Factsheets (2E and 2F) Practical Guide to Synergie application Other materials to help you All proposals shall be complete in terms of information and data required in the documents (ToR annexes). You are welcome to draft your application using the other following files: Terms of Reference (ToR) annexes - Word version of template letters Application Form - Word version for drafting Budget Phase 1 - Excel version for drafting Call for Action Planning networks 2019

Summary of other useful resources Partner Search Tool http://urbact.eu/partner-search-tool INFODAYS of National URBACT Points http://urbact.eu/come-find-out-more-about-next-action-planning-network-call Publication: ‘Cities in Action Stories of change’ > LINK URBACT articles on our website & blog http://urbact.eu/ http://www.blog.urbact.eu/ Reference documents: The Terms of Reference The Guide to Action Planning Networks– Phase 1 The Programme Manual Factsheet 2A – Action Planning Networks URBACT Secretariat For all questions concerning the call you are invited to contact the URBACT Secretariat on the following email address: apn@urbact.eu + 5 Info Webinars scheduled*: 7 February, 14:00 CET: Focus on… Building the partnership 7 March, 14:00 CET: Focus on… Phase 1 activities 4 April, 14:00 CET: Focus on… Developing your budget and submitting your application form 11 April, 14:00 CET: Last chance troubleshooting - especially in relation to SYNERGIE-CTE online application platform *You need to register via the call webpage All candidates should read the Terms of References and the Guide together. Only by reading both one can understand the whole picture. All info and documentation available on the dedicated webpage For questions: FAQ then email address: apn@urbact.eu Last webinar: 11 April, 14:00 CET – Last chance troubleshooting All links available on the dedicated webpage: http://urbact.eu/urbact-last-call-action-planning-networks-now-open http://urbact.eu/faq Call for Action Planning networks 2019

Questions… Call for Action Planning networks 2019

We are looking forward to driving change for better cities with you! www.urbact.eu