Federal Real Property Asset Management Initiative 4/7/2019 2005 TWN Workshop

EO 13327 EO 13327 Promoted efficient and economical use of the Federal government’s real property assets Created Federal Real Property Council (FRPC) and the Senior Real Property Officer (SRPO) position Directed SRPO’s to develop and implement an agency asset management planning process/agency asset management plan (PBS lead role) Directed development of performance measures Directed establishment of a governmentwide real property inventory database to achieve savings (OGP lead role) Note: OGP and PBS working jointly to implement EO through ongoing support to the FRPC, Committee meetings, and working group assignments. 4/7/2019 2005 TWN Workshop

FRPC Guiding Principles Support agency missions and strategic goals Use public and commercial benchmarks and best practices Employ life-cycle cost-benefit analysis Promote full and appropriate utilization Dispose of unneeded assets Provide appropriate levels of investment Accurately inventory and describe all assets Employ balanced performance measures Advance customer satisfaction Provide safe, secure and healthy workplaces 4/7/2019 2005 TWN Workshop

FRPC Committees Asset Management – chaired by the General Services Administration Inventory – chaired by the Department of Defense Systems – chaired by the Department of Agriculture Performance Measures – chaired by the National Aeronautics and Space Administration 4/7/2019 2005 TWN Workshop

FRPC Accomplishments Asset Management Developed asset management guiding principles Developed a template for an asset business plan Developed an asset business plan shelf document Inventory Formulated management objectives and derived 23 data elements Performance Measures Established 4 performance measures to be used in conjunction with a disposition algorithm Systems Established data and other IT standards for the federal real property inventory database 4/7/2019 2005 TWN Workshop

Inventory Data Elements Real Property Type Real Property Use Legal Interest Status Historical Status Reporting Agency Using Organization Size Utilization Value Condition Index Mission Dependency Annual Operating and Maintenance Costs Main Location Real Property Unique Identifier City State County Country Congressional District Zip Code Installation and Sub-Installation Identifier Restrictions 4/7/2019 2005 TWN Workshop

“First Tier” Performance Measures Utilization Condition Index Mission Dependency Annual Operating and Maintenance Costs 4/7/2019 2005 TWN Workshop

FY 2005 Inventory Report (Modified FRPP) Capture data at the constructed asset level Accept data from agencies more than annually Run a disposition algorithm, under development by the FRPC, using the 23 data elements Provide an automated low-cost data interface to the agencies and a web interface for entering data for agencies with small asset inventories Maintain ability to store historic data from initial FRPC submission Allow agency staff (end user) to run queries and create custom reports Run quality assurance checks on data received 4/7/2019 2005 TWN Workshop

FY 2006 Inventory Report Integrate the performance measures Run enhanced standardized reports for performance measures information, including agency comparisons and progress against government-wide targets Maintain in the system historical data on assets after disposal is completed Add edit/validation on data received from agencies at a level TBD Expand database to capture additional data elements as directed by the FRPC 4/7/2019 2005 TWN Workshop

FRPC Future Developments Asset Management Develop a FRPC communications and website strategy Develop a legislative reform initiative Inventory Continue to define the 23 data elements Assess agencies to determine their ability to submit data for FY 2006 report – “stress test” Performance Measures Develop additional measures for FY 2006 Analyze the disposition algorithm/decision tree – “pilot test” the algorithm (Note: PBS leads working group) Systems Conduct a cost/benefit analysis for the Systems Committee Develop a Systems Reference Document – a guide to be used by agencies when developing a real property database Develop system requirements and timeframe for the “to be” system 4/7/2019 2005 TWN Workshop

OGP Office of Real Property Management Recent and Planned Activities Issued in February - Real Property Performance Results 2004 – seventh annual analysis of real property performance in the Federal office space sector Issuing in May - Real Property Performance Results 2004 – Special Edition – pilot study benchmarking operating costs of monumental Federal buildings Convening Regular FRPP Users Group Meetings – May, June, and November Developing a Data Dictionary supporting the 23 new data elements Completing a Cost/Benefit Analysis for the Systems Committee Publishing Federal Real Property Profile report for FY 2004 inventory 4/7/2019 2005 TWN Workshop