1. UNLV Data Governance Executive Sponsors Meeting
Office of Institutional Analysis and Planning
August 29, 2006

2. Overview of Presentation
Context and Benefits
Structure
Executive Sponsors
Data Governance Council
Roles of Data Stewards
Roles of Executive Sponsors
Draft of data policies, roles and progress indicators

3. What is Data Governance?
Making strategic and effective decisions regarding UNLV’s information assets.
Includes:
Defining roles and responsibilities for data
Establishing data quality policies
Creating metadata management practices
Arbitrating shared data questions

4. Data Governance Context at UNLV
Response to recommendation of NASC Commission on Colleges, June 2000 Accreditation Report
Established as priority of Cabinet to improve data assets and prepare UNLV for data conversion projects
Included in NSHE RFP for Project iNtegrate

5. Data Governance Benefits
Advances goal of making UNLV data accurate, timely, relevant, and high quality
Reduces duplication and associated costs including potential errors
Increases confidence in data

6. Groups Comprising Data Governance

7. Data Governance Council
Composed of Data Stewards, appointed by Executive Sponsors
Responsible for maintaining data quality/integrity
Responsible for maintaining the data dictionary/repository
Creates appropriate training materials for both data administrators and users
Prepares performance indicator progress reports for Executive Sponsors

8. Data Governance Council
Data Stewards will:
Establish one point of accountability for each data element
Establish common vocabulary to help users know they have the right data
Maintain University-wide, and NSHE-wide, values for common reference data

9. Data Stewards--Types Subject (Business): responsible for data values
Technology: matched with department
Communities of Interest : shared elements

10. Subject Data Stewards Most critical role in data governance
Define procedures, data meanings, and implement policies for data in their area
Requires a strong knowledge of their business area
One person could represent multiple areas
Need an alternate, or understudy, for each

11. Technical Data Stewards
Day to day responsibility for the maintenance and operation of data base/system environment
Requires expertise to assist in locating and implementing data tools (e.g., metadata management products)

12. Community of Interest Data Steward
Responsible for data that spans organizational boundaries
Collaborates with other units to arrive at consistency of definitions and values
Disputes are resolved by
Executive Sponsors

13. Executive Sponsors Executive Sponsors lay the foundation
Establish Data Governance Council
Provide policy and direction to Council
Determine indicators of progress
Establish timeline
Provide oversight and support on ongoing basis

14. Executive Sponsors Provide policy and direction to Council
Propose Data Policies
Access, Usage, Integrity and Integration
Determine indicators of progress
Tied to policies
Establish timeframe
Approve communication plan

15. Data Access Policy
Provide appropriate access to administrative data for employees without unnecessary restrictions
Progress Indicators
Formal establishment of UNLV Security Policy
Establish common guidelines for requesting access to information
Establish mechanism for resolving differences

16. Data Usage Policy
Ensure that the data assets of the University are protected
Progress Indicators
Identification of UNLV, NSHE, Nevada and federal policies and/or legislation that impacts data elements
Assignment of security levels to common data elements
Develop audit process to monitor usage
Formalize consequences of non-compliance

17. Data Integrity and Integration Policy
Ensure that UNLV data has a high degree of accuracy and integrity, and that key data elements can be integrated across departments and electronic systems.
Progress Indicators
Ability to Integrate –
Sample or audit data elements in preparation for iNtegrate conversion
Report on results
Create metadata repository/data dictionary
Specification completed
Tool acquired
Data Stewards begin entering metadata

18. Communication Plan
Campus
Within Governance Program

19. Immediate Tasks Review and respond to roles
Review and respond to policies
Make recommendations for key elements of communication plan