Exporter/Importer Back Office Management Software(Enterprise Version) BY CIVIC INFOTECH

About CIVIC CIVIC was founded in 1991 by experienced technology professionals, 100% dedicated to positioning technology at the heart of business performance. We deliver VALUE to our clients by solutions with SIMPLICITY, built by CONSULTING every stakeholder and made to SMART-FIT individual unique requirements. Our spirit of innovation helped us create unique solution breeds, ERP & Logistic Management System delivering performance in businesses. Our solution suites innovatively encompasses ERP Business Processes & Enhancing Procurement functions. Simplicity Consulting Smart-FIT Value Adoption is the key to the success of procurement technology solutions. We make things simple with the help of intuitive user interface, consulting approach & Smart-FIT approach. We make process simpler, efficient & scalable with our procurement solution user! Every client implementation is unique for us. We first listen and understand about how our clients are doing business today. We not only share industry standard best practices but we also learn better practices followed by our client considering their business needs Goal is to work out best client specific solution! STOP wearing someone else’s hat in the name of standard practice! YES, your business has few crucial unique practices. Going away or changing them may pose a big change management threat to adoption and hence goal realization. We Smart-FIT solution for every client combining best practices & client’s unique needs! Our clients says… We offer best value at most competitive pricing. Our engagement level brings every stake-holder on board with enthusiasm. Our patience helps us connect with ground realities and help our clients overcome challenges! Copyright @Safal Softcom Pvt. Ltd.

Civic-EIBOMIS Modules Basic/ Common Masters for all modules Product Master Contains Product Master, Brand, Patent Details, History of Purchase/Sale Rate, History of Purchase/Sale/Contract party, HSN cod, BAR code, GST details etc. Requirement of Pre-ship/ Post Ship Certification like quality, FDA Approval, Radiation Certification, Pasteurization Certificate, Phytosanitary Certificate etc. Currency Master Contains Different Currency, short code for print, symbol etc. Facility to enter daily Rate considering USD as base currency Party Master Contains Different Party / Customer details including country, base currency, GST/Taxation details, E-mail(s) for different auto mail Multiple Bank Account details with IFSC and MICR details Auto Mail frequency, Reports to send setup etc. History of Product Contract/Purchase/Sale. Document / Certificate Master Contains Different Certificate required for Pre-shipment, Post Shipment as well as order completion. Facility to Attached with respective entry, receipt date, document tracking no etc. Totally unique and global concept.   Other Miscellaneous Master This are use full master for various analysis like port of Discharge, Port of Landing , Product- Brand/Packing/Quality/Unit , Rate Conversion etc.

Civic-EIBOMIS Modules Contract Management This Module mainly cater with Data storing and keep track of sales/Purchase respectively against of Commodity contract. Facility to maintain contract to sale/purchase against multiple Sales order/Purchase order depends on the contract. Also Agent/Broker commission to be maintained. Details of Port of Discharge / Loading kept as reference. Payment terms etc. to be kept as record.

Civic-EIBOMIS Modules Order Management Separate detailed Purchase Order-Confirmation from Branch/ Buyer Party. Entry Modules File (Order Creation) Contains all details like Buyer / Seller, Port of Discharge, Port of Landing, Product qty, Contract Reference etc. Performa Invoice and against that Performa Order confirmation with the partial order can be done as per the shipping instruction. Purchase order and Order Confirmation from Vendors with contract, product, Supplier details, Delivery to Port of Loading/Discharge etc.

Civic-EIBOMIS Modules Logistic and C&F Management Entry Modules This Module contains the confirm orders Shipping Instructions, BL, Packing List., Transportation and C& F details, Material Receipt No., Quality and other certification details. Also Port of Loading, Discharge, Insurance etc. details with Buyer Invoice for Materials to be shipped Provision of Updating ETA, ETD, Bank instruction, Document Dispatched / Receipts courier details so that others (employee/Management/Vendor/Customer/Branch Office Manager etc) can track the consignment.

Civic-EIBOMIS Modules Accounting and MIS This module Contains all Accounts related as well as management requirement entry / reporting modules. Entry done in these modules reflect up to Balance Sheet. This module contains Invoice Entry Purchase Bill Payment collection / Paid. Forex / Currency daily Rate. Bank LC related Documents. Multi Currency Sales / Purchase. Forex Status Bill to Bill Payment / Against bill Entry for precise Receivables / Debtors list reports can be generated and watched. Patent Position Records Inventory / Stock at C&F, At Factory, under process etc.

Civic-EIBOMIS Modules Common Features Automatic Mail system for sales/Pending Dispatch / Pending Document to be receipt / Payment Receivables etc. to Managers/ Management/ Vendors / Suppliers etc. is generated with the use of schedule defined by the company. Web Based Reporting Module for all Management/ Branch / Employee/ Vendor/Supplier Registers/Pending reports. Portal Admin for Mobile App. Mobile App for Management / Vendor /Supplier / Customers / Employee/Branch Managers to keep track of Document keep track of Order keep track of Shipment ETA/ETD keep track of L.C. Get Latest Rate of commodity and place order for customers from the app it self etc.

Civic-EIBOMIS Modules Salient Features Composite Solution Back Office Desktop / Web Based. And Management / customer on Mobile Application. Domain Knowledge of the field since 2011. For Logistics Management Domain Knowledge since 1997. Multi User / Multi Company - Multi Branch Concept including Accounting. Facility to Transfer into Tally If required. GST Ready Software. Total Customizable solution.

Civic-EIBOMIS Modules ENTERPRISE SOLUTION TECHNOLOGY FEATURES DESKTOP - RDP WEB PORTAL MOBILE APP CONTRACT & ACCOUNT LOGISTIC AND C&F TRACKING AND MIS

Civic-EIBOMIS Modules Exporter/Importer Back Office Management Software [A] Desktop Back office Module Works on concept of Remote Desktop Management. Multi User / Multi Company / Multi Branch Software. [B] WEB Portal Works on Data Enter in Desktop Module and also via Mobile Mobile Application Admin Panel. Patent Management Module Commodity and currency Rate Updation. [C] Mobile Application Currently Android Based Mobile Application using WEB and Back office real time Data For Status of Order, Dispatch Details, Sales, Profit and Loss for particular Customer / Branch/Product. Commodity Rate / Quantity and if required from Application it self give order to concern person via Phone / WhatsApp app.

Civic-EIBOMIS Modules Back Office Management

DASHBOARDS FOR STATUS UPDATION

FILE/ORDER CREATION

ORDER CONFORMATION

PACKING LIST

CERTIFICATE CREATION

CERTIFICATE LINK WITH CREATION

CERTIFICATE RESPONSE

COMMERCIAL INVOICE(SALE BILL)

PERFORMA INVOICE

Civic-EIBOMIS Modules WEB PORTAL

CREDIT NOTE

COMMODITY TRADING

CONTRACT REPORT

ORDER PROCESSING

SAMPLE REPORT SCREEN-1

SAMPLE REPORT SCREEN-1

Civic-EIBOMIS Modules MOBILE APPLICATION

DASHBOARD

FILE TRACKING

DOCUMENT TRACKING

DOCUMENT TRACKING STATUS From App Itself redirect to respective Courier Company Site for Tracking like UPS/DHL/TNT etc

FILE COSTING

COMMODITY TRADING You can message to the concern person You can call to the concern person You can message to the concern person

Thank You www.civicinfotech.com 307-308, Anjani Complex, Near Choice Restaurant, Swastik Cross Road, C.G.Road, Ahmedabad - 380 009. Gujarat. INDIA. +91-79-2643 0409, 2644 1850 + 91-98250 50776 mkt@civicinfotech.com www.civicinfotech.com