1. Texas Instruments Supplier Portal- Web Invoice Overview
Last updated: 10/6/08

2. Agenda
Introduction
Overview
Features
Requirements
Next Steps

3. Welcome to Texas Instruments’ Supplier Portal Overview.
Introduction
Welcome to Texas Instruments’ Supplier Portal Overview.
This presentation will provide an overview of the program, examples of the functionality, as well as requirements and next steps. Upon review of this material, you should have a basic understanding of the product and it’s intent.
We look forward to working with your company to utilize TI’s supplier portal.
Process Flow:
TI Creates or
Changes PO
Supplier
Reviews & processes
Orders
Supplier submits
Invoice via Web
system
Invoice Posts in
TI system. Payment
Generates based on
Pay terms and if no
Payment blocks
Supplier
receives
Payment &
Can review
Status online

4. Overview What is the Supplier Portal?
TI’s Supplier Portal is an internet web-based tool. It allows a TI vendor to submit invoices through a web interface. It was designed to utilize basic web technology in use today so anyone granted access can use common internet tools. Additional functionalities for vendors on the supplier portal are the ability to review purchase orders, submit PO acknowledge documents and review data.
What’s the benefit of using this system?
Usage of this system will improve order timeliness and verification for both TI and our suppliers. Information and data is readily available without the delays caused by faxing, ing, and verbal communications
The time and cost to transmit and receive documents is improved
Reduction of errors, both from data entry and transmission are reduced
How are vendors notified of invoice submission?
The user logged on and submitting the invoice will receive an confirmation message as soon as the invoice is successfully submitted to the TI system.
How is the system accessed?
Once a vendor agrees upon this method of invoice submittal, a TI ID is created and assigned
The user can then access the system through the following URL:

5. General Features This is the home page PO Features
Scheduling Agreements
Invoicing
Reports

6. Invoicing Information
Web Invoicing improves payment cycles and accuracy of data
Provides the ability to view payment information online
Data Input rules:
Input the invoice number with no dashes, no periods, slashes, spaces or leading zeros.
Sales Tax/Vat and Freight, Brokerage fees, etc. are optional fields and only input when applicable
The extended value (unit price x quantity) must be input, not the unit price
For service or blanket orders, always input quantity of 1 even if prior invoices have been submitted
Once an invoice has successfully submitted and posted, the user logged on inputting the invoice will receive an confirmation
Purchase orders setup for ERS (evaluated receipt settlement) payments do not require an invoice be submitted via the web.
Credit Memo’s can not be submitted on the web.

7. Sample Web Invoice Screen
Input PO to be invoiced on Invoice Entry Page
Details are then displayed.
After the data is validated,
A submit button appears to
Submit the invoice

8. Reports Multiple types of reports exist
PO Status Inquiry – allows a vendor to view a PO and see the status – goods receipts, invoices posted, scheduled payment dates, actual payment dates, check numbers, etc.
Miscellaneous Reports: Contains four main reports:
Blocked Invoices – listing of invoices submitted that are blocked (amount >PO; qty > PO, etc)
Payment Advice – Shows payments from prior week; updates weekly
PO Acks with Open receipts – for receivable items; shows PO’s that have been acknowledged and have items due for shipment to TI
Supplier Performance – monthly report that shows delivery performance for receivable items.

9. Requirements
The following is a list of basic requirements needed to use the Supplier Portal
Internet Browser – Internet Explorer or Netscape Navigator. IE is preferred. Any other browser could run into issues accessing the website
A User and digital ID’s (setup by TI)
Training on the system
Access Agreement – a basic agreement signed between both parties to cover the access a vendor is given through TI’s firewall

10. Common Questions
If you have any additional questions about the startup / conversion or the ongoing process which are not addressed below, please the AP department at
Q: How long does it take to setup a supplier for Web Invoicing?
A: Approximately 2 weeks
Q: Can suppliers process any TI Invoice on the Web?
A: Suppliers can process standard purchase order invoices through the Web Invoicing solution. Suppliers will not be able to process invoices that are on Evaluated Receipt Settlement (ERS) purchase orders, SMI (Supplier Managed Inventory) Consignment purchase orders, or Invoicing Plan purchase orders, also known as Framework Orders.
Q: Can suppliers process credit memos on the Web?
A: Not at this time. Please send an to to request a credit memo for Web invoices for purchase orders placed by TI U.S For purchase orders placed outside the U.S., contact your buyer to identify the appropriate local payables coordinator.

11. Common Questions
Q: What happens if there is a problem with the system at TI or the suppliers’ access to the Internet?
A: Any problems with purchase order data, including pricing errors and missing receipts, should be referred to the TI Buyer. If there are any system errors or problems, please refer concerns and/or issues to If the suppliers’ concern or issue cannot be resolved, the AP team will submit an internal TI trouble ticket to the TI systems group for resolution. TI and the supplier may temporarily go to a manual process, such as fax or with an invoice attachment, for processing until the problem is resolved.
Q: What happens if a supplier enters their invoice incorrectly on the Web?
A: The supplier should send an to to request corrections for invoices entered incorrectly for purchase orders placed by TI U.S. For purchase orders place outside the U.S., contact your buyer to identify the appropriate local payables coordinator. It is extremely important to do this in a timely manner. If a credit memo has to be issued first in order to correct the bad invoice, this will impact the calculation for the new posting date.

12. Next Steps Review overview information
Review internally at vendor’s company
Agree to participate
To get setup, send an with a list of users who would need access (name and ) to:
or your TI buyer.
TI will contact you with further details

13. Additional Features
If your company is interested in using the other features provided by the supplier portal, please contact the TI buyer assigned most often on orders or Cathy Buchfink at
Other Features:
PO Display and Acknowledgment
Supplier Initiated Change
Schedule Agreement display and acknowledgement (if used by your company with TI)
Print Barcodes for shipping
Other Misc. reports

14. Copyright Notice
 Copyright 2003, 2005 by Texas Instruments Incorporated