Windows file management Unit 6 5 days including projects, review, and test.

Objectives Describe how Windows stores files Identify parts of the File Explorer window Use File Explorer to navigate folders on your computer Copy, move, delete and rename files Create and use shortcuts Search for files Identify file types

File System Hierarchy Highest level is the root directory. Files are contained in folders. C:\ is the path

File and Folder Permissions Determine whether you can access a file or not Read, write, modify, etc. Admin can access files on all accounts Standard users can only access their own Set permissions Right-click on file Security tab Select user & click edit

The Window Minimize, Restore Down/Maximize, Close Window working in is ACTIVE WINDOW

File Explorer Expand/Minimize Ribbon Quick Access Toolbar Title Bar Address Bar Contents Pane Navigation Pane Status Bar Ribbon Tabs Expand/Minimize Ribbon Help View Buttons Navigation Buttons Search Box Maximize/Restore Down Minimize Close Windows provides 4 folders for personal files: Documents, Music, Pictures, Video

Navigating to Your Files The file path indicates where a file is stored on your computer by leading you through the folder and file organization to your file Removable Disk (E:)—The drive name Module 1—A top-level folder on drive E Lesson 3—A subfolder in the Module 1 folder Basics.docx—The full filename of the file

File Types System Files Application Files Data Files In Windows or Program File folders .dll, .sys Application Files Part of a program, like Word, for running it .exe, .bat Data Files Ones you create in a program Word docs, Spreadsheets, etc.

Changing the View Open up flash drive and change the view to see the difference. There’s also check boxes for check boxes next to files to select them, to show file extensions, and to show hidden files.

Managing Files & Folders Sorting files/folders In detail view By name, size, type, date Create a folder Move, copy, rename Delete Let’s Try This… Create a folder with your name in My Doc Move it View properties Copy & Paste it Delete it

Activity Teknimedia A4.3- File explorer A4.5- Navigation Pane A4.7- File types A4.10- Opening files A4.12- Properties A4.14- File management 1 A4.16- File management 2 A4.18- File management 3 A4.22- Finding files

Files & Folders Copying / Moving Deleting Renaming Move will move the files to new location Ctrl + C is copy Deleting Got to Recycle Bin Mistake? Go to Bin & Restore them Renaming Up to 255 characters No symbols / \ : * ? “ < > Be clear and consistent in naming Renaming: No two files in the same folder can have the same name Single click and press F2 OR single click once and then again slowly OR right-click and select Rename Black box around filename, you are in edit mode

Activity 1 Open Word and type “This is a test” Put in your flash drive Save the document to the Desktop as Example Put in your flash drive Open your flash drive Window plus view of desktop where file is Make a folder called Copy Test Change view to Medium Icons Copy file on desktop & paste it in the folder

Activity 2 In flash drive folder, rename the Example file single clicking it and hit F2 Rename it My Stuff Then right-click and rename it Things Click and drag the Things file to the desktop Moves the file to the desktop Then drag the file to the Recycle Bin Right-click on Bin and Empty Recycle Bin

Selecting Files Ctrl+A Ctrl+C Ctrl+V Selects all Ctrl+C Copy Ctrl+V Paste Press Control to select multiple (click first, CTRL, click each) Use Shift to select a range (click first, SHIFT, click last) Practice this now…

File Extensions .mp3 .avi .gif .docx .bat .wav .mov or .qt Audio Files Video Files Graphics Files Document Files System Files .mp3 .avi .gif .docx .bat .wav .mov or .qt .jpeg or .jpg .pdf .dll .wma .mpeg .tiff .rtf .exe .mp4 .txt .zip .wmv .xlsx .pptx

Activity Match the file type with the software .docx iTunes .mov WinZip .pptx Adobe Reader .jpg Windows Media Player .mp3 Word .avi PowerPoint .zip QuickTime .pdf Photoshop

Create a Shortcut Icon that represents a link to an item Arrow on icon Can be folder, file, program, web link

Menus Shaded menus Ellipses… Underlined Letters Shortcut keys Unavailable Ellipses… Opens window with more info (dialog) Underlined Letters Alt + C Shortcut keys Ctrl+O Right arrow Sub-menu

Dialog Boxes Option Buttons Command buttons Check Boxes Drop-down list Radio Command buttons Check Boxes Drop-down list Text Boxes List Boxes

Files and Email Attachments Many email programs limit the size of attachments 20-25MB; GCIT 3MB You could zip or compress many files Can’t attach .exe & other system files as they could be used to activate viruses 1st picture is how to zip files/folders in Windows 10. 2nd picture is how to extract files.

Activity Teknimedia A1.2- Buttons & icons A1.6- Menus A1.8- Lists A1.10- Option buttons & check boxes A1.14- Entering text A1.16- Editing text A1.18- Copy, cut, paste A1.20- Online forms A4.20- Desktop shortcuts

Windows file management Unit 6 5 days including projects, review, and test.