Adding Students With A Temporary ID Screener Training Module Welcome to the online training module for Adding Students with a Temporary ID in TIDE. In this training module we will walk through the process of adding students with a temporary ID number and converting a temporary ID to a permanent SSID. Module 4 This presentation contains a script in the notes section. If you are accessing this information with a screen reader, be sure you are reading the notes section as well as the text contained in the slides. Copyright © 2018 American Institutes for Research. All rights reserved.

TIDE Training Modules Activating your Account and Navigating through TIDE Adding and Editing users Adding and Editing Students and Student Test Settings Adding Students with a Temporary ID Managing Rosters Appeals Process The “Adding Students with a Temporary ID” module is fourth in a series of online training modules on the TIDE system and its features. Visit the other training modules to learn about other features in TIDE, and check out the TIDE User Guide on your state’s portal for additional information about features in your state’s version of TIDE. Please note that your state’s version of TIDE may be different from the images shown in this presentation. Important: The Temporary ID system is only for use with the Screener.

Students TIDE manages student information and keeps track of which assessments students are eligible to take. The Students task menu allows you to add students; add students with a temporary ID; view/edit/export students; upload students; and view frequency distribution reports. Note that the tasks available under the Students task menu vary by state and may be different from what is shown here.

Add Students with a Temporary ID All students taking the Screener must be added to TIDE in advance of being administered the screener. If your student does not have an SSID and needs to be screened, search for him/her by name in TIDE to make sure he or she does not already have a record. If your student is not listed with an SSID in TIDE and needs to take the Screener immediately, then he/she must be added to TIDE manually using an automatically-assigned Temporary ID. Note that only users with certain roles can manually add students with Temporary IDs. Be sure to select Add Students With Temporary ID from the Students task menu. This page is identical to the Add Students page, except there is no field for you to enter an SSID. Ensure that all other information is complete and then click Save to save the student. Again: The Temporary ID process is used for the screener test only.

Add Students with a Temporary ID, continued After clicking Save, a confirmation window will appear showing the Temporary ID that TIDE has automatically assigned to the student.

Convert a Temporary ID to a Permanent SSID The SSID field in the student’s record will remain editable in TIDE. Once the student receives a permanent SSID, you must update his or her record in TIDE by replacing the Temporary ID with his or her new permanent SSID. Once you have made this change, the student’s SSID field will no longer be editable. Make sure that you convert the student’s Temporary ID to his or her permanent SSID as soon as possible. To convert a Temporary ID to a permanent SSID, edit the student’s record in TIDE and click the pencil button next to the SSID field. The field will become editable. Enter the student’s permanent SSID and click Save to update the student’s information. No student should have multiple records in TIDE. If you do not update the student’s record, and then a duplicate record for the student is created with his or her permanent SSID at a later time, the two records will be treated as separate students. In this case, it will not be possible for you to merge the two records or convert the Temporary ID to a permanent SSID. If this situation occurs, please contact the Help Desk for assistance with merging the records.

Thank You! For additional information, consult your portal’s Resources page, which contains: Important Announcements TIDE User Guide For further assistance, please consult your Help Desk. Thank you for viewing this training module. For additional information, refer to your TIDE User Guide located on your portal. You may also wish to view additional resources available on the portal. If you have general questions or need further information, please consult your help desk for assistance.

Revision Log Updates to the Module after June 12, 2018 are noted below. Section Slide Description of Change Revision Date Throughout the year, if updates are needed to this module, the changes will be detailed in the revision log on the PowerPoint. Any changes will be communicated in the Washington Assessment Weekly newsletter as well