Written by Attorneys for Attorneys Lexpro Accounting Written by Attorneys for Attorneys

ACCOUNTING MAIN SCREEN

Functions from “Client Files”

Functions from “Transactions”

Functions from “Reports/Searches”

Functions from “Balances”

Functions from “Cashbooks”

Functions from “Firm Admin”

Functions from “Maintenance”

Main functions Opening client files / importing client files from Litigation / Conveyancing Posting all transactions Trust transactions: Trust receipts Trust cheques Trust journals

Main functions Posting of business transactions: Fees Business receipts Business cheques Revenue stamps Creditor’s journals (advocate, sheriff etc.) VAT entries

Main functions All basic accounting reports: Fee reports VAT report Income / Expenditure statement Cash flow statement Cashbooks (trust and business) Trust creditors Trial balances

Main functions Importing transactions requested by Litigation / Conveyancing users Bank reconciliation (trust and business) Printing of client statements and VAT invoices Complete client ledger: business and trust transactions Budget facilities Overhead costs reports

Transactions specific to Attorneys Trust to business transfer Section 78(2)(A) investments on behalf of a client Section 78(2)(a) investments of trust money Collection reports Collection journals: transfer debtor’s balances to main account of creditor

Opening of a file Full details of client, first party and second party Postal address for sending out statements Identification of user Identification of attorney Files can be exported to any other Lexpro program via the network

Basic client information

Importing files over the network New files are only opened once Files can be exported to other Lexpro programs Files can be imported from other Lexpro programs

Importing files from Litigation / Conveyancing Bookkeeper selects correct user on network Unique file path for every user

Importing from Litigation Accountant only verifies information and opens file, no need to re-type details

Transactions Trust transactions posted separately Business transactions posted separately Trust to business transfer on all client files Trust and business transactions appear on client ledger

Posting of transactions Select the posting from the menu

Posting of transaction Example of posting batch of trust receipts

Trust to business transfer Every client file that carries both a business debit balance and trust credit balance will appear on the list Program posts the transfer journals automatically Trust surplus amount always readily available

Trust to business transfer List of client files where transfer is possible

Client ledger Four columns: business debit, business credit, trust debit, trust credit Three columns: debit, credit, balance Client information and transactions accessible to users in other Lexpro programs via the network

Four columns Business debit, business credit, trust debit, trust credit

Three columns Debit (trust and business), credit (trust and business), balance

Trial balances Full trial balance (client accounts and business accounts) Business accounts only trial balance Summary trial balance Trial balances can export to MS Exel

Summary trial balance Complete overview of financial position of firm Trust position readily available Amount owing to creditors readily available

Age analyses Various age analyses available Analyses can export to MS Exel

Section 78 Investments Provision for both Section 78(2)(A) and 78(2)(a) investments

Debt collection set-off accounts Link debtor’s accounts together Debit and/or credit balances transferred to main account of creditor Provision for combinations of balances and percentages

Cashbooks / Bank reconciliation Up to 9 banks on trust Up to 9 banks on business Full cashbook report Full bank reconciliation – all banks on trust and all banks on business

Cashbooks / Bank reconciliation

Client account statements Laser printer OR Dot matrix printer OR Merged to MS Word – user can create own draft of statement VAT invoices

Help is at hand Free manual Frequently asked questions Advice for auditors Support via telephone, fax, e-mail and Internet

Lexpro Offices / Contact Details Waverley, Pretoria Tel: 0861 539 776 Werno Gevers | LP Greyling Route 21 Corporate Park, Irene Tel: (012) 345-4510 Charmaine Schulz | Chris Lubbe Arcadia, Pretoria Tel: (012) 342-3096 Nicolise du Preez | Carl Holiday Somerset West Tel: (021) 851-0761 Hein Low | Monique Pretorius | Stefan Swanepoel Welgemoed, Bellville Tel: (021) 913-5816 Anneke Schulz anneke@lexpro.co.za Garden Route, Mosselbay Tel: (044) 695-0993 Elainne Bouwer elainne@lexpro.co.za Free State & KZN, Bethlehem Tel: (058) 303-2016 Ronel Schulz ronel@lexpro.co.za OTHER BRANCHES Route 21 - Pretoria Hatfield – Pretoria George – Garden Route