1. Session 35 Finance System Enhancements (SD, CT, CB & BL)
Presented by Clinton Naidu
17 March 2015

2. Integrator 4 Development

3. Application Development Framework
Definition of ADF
Application Development Framework
1). Some of the trials that we had with Int04.
…JOKE!!!

4. Completed (but may be subject to changes)
FCBO-1 Maintain Statement Journals
FCBO-2 Manage Manual Bank Statements
FCBO-4 Bank Statement Reconciliation
FCBO-5 Cash Book Transfers
FCBO-6 Query Unreconciled Cheques
FCBO-10 Query Statement Journals
FCBO-11 Cash Book MPM
FCBO-21 Maintain Electronic Bank Stmt
1). 8 Bullets

5. In Progress FSAO-1 Maintain Transactions FSAO-7 Query Student Account
FSAO-12 Maintain Student Financial Statuses
1). 3 Bullets
2). Reason why More CB than SD. Easier, smaller subsystem first to learn ADF.

6. Student Debtors

7. FSAO-1 Maintain Transactions
Mandatory Fields
Non Mandatory Fields
1). Mandatory Fields, Non Mandatory fields.
2). You can search for a student. If you do, you can more details of the student account by expanding the non mandatory fields like the Student status information.

8. FSAO-7 Query Student Account
More Search Criteria
1). More Search Criteria
2). Export to Excel
3). Create Journal Button
4). Create Journal
5). Detach Button
6). Detached Table: Allows the user to see more transactions on the screen

9. FSAO-12 Maintain Student Financial Statuses
1). Maintain Student Financial Statuses. No search required. User can go to the next panel box and do financial statuses for a whole list of students
Note: Creditor, Creditor Name and Case number apply to the old debt collection system

10. Cash Book

11. Cashier Login No longer have to Sign In as a Cashier in FCTO-1 first!
1). 3 new features regarding logging in and out
No longer have to Sign In as a Cashier in FCTO-1 first!
Cashier will be signed out on exit of the option
Cashier will be auto logged out if the option is idle for 10 minutes

12. FCBO-1 Maintain Statement Journals
Allows the user to reverse a journal
Allows the user to create a transaction
Allows the user to search for a transaction
1). Search
2). Create
3). Reverse Journal

13. Manual Bank Statement Reconciliation
Old Way
FCBO-2 Maintain Statement Cheq/Dep
FCBO-3 Maintain Force Matching
FCBO-1 Maintain Statement Journals
FCBO-4 Bank Statement Reconciliation
New Way
FCBO-2 Manage Manual Bank Statements
FCBO-1 Maintain Statement Journals
FCBO-4 Bank Statement Reconciliation
1). Old way
2). New Way

14. FCBO-2 Manage Manual Bank Statements
Allows the user to search for a statement
Allows the user to create a new entry
Allows the user to capture a new statement
Logic:
Matched: The Deposit/Payment Number is found and the amount is correct
Incorrect Value: The Deposit/Payment Number is found and the amount is incorrect
Unmatched: Cannot find a match for the Deposit/Payment Number and amount
Cancelled: Cheque was found, but was cancelled
Duplicate: More than one transaction found for Deposit/Payment Number and amount
1). Combination of FCBO-1, 2 & 3 i.e. Journals, Match and Force Match
2). Search Button
3). New Bank Statement Button
4). Create new matching entry
5). Logic

15. FCBO-4 Bank Statement Reconciliation
The system will automatically fill in the bank statement number
Once the Cash Book is selected, the bank account number will be displayed
1). Bank Account number is displayed
2). Start bank statement number is auto-filled as the old system did not do this. The user had to manually fill this in.

16. FCBO-5 Cash Book Transfers
1). After the journal is captured, you will be able to see the From & To cashbook journal numbers

17. FCBO-6 Query Unreconciled Cheques
Only updateable for matched transactions that have not been reconciled
Allows the user to export the data to Excel™
1). Not Matched
2). Export to Excel button
3). Exported to excel
4). Next Image
5). Matched
6). Updateable Bank statement number

18. FCBO-10 Query Statement Journals
Export to Excel
Advance Search
This type of search replaces the “&” queries
All the different types of search
Add Fields to search
Add account type

19. FCBO-11 Cash Book MPM MPM – Multi Process Management
Not new (existed in V11)
Similar to an EP (Entry Point)
Subsystem specific
One place to perform most of the tasks in the subsystem
Process in context
Fixed options (i.e. user cannot add or remove options)
Advanced logic through all the options
Cashbook MPM - Enter the Cashier ID once
Cash book code will carry through to all options
Cashier will be signed out on exit of MPM
Cashier will be auto logged out if the MPM is idle for 10 minutes
Hyperlinks which allow the user to click on certain transactions (like statement number), to perform certain tasks
1). 13 Bullets

20. FCBO-11 Cash Book MPM
V13
1). V13 MPM

21. FCBO-11 Cash Book MPM 1). Search 2). Bank Statements
Lists all the bank statements for the cash book
Allows the user to perform a search
Lists all the transactions for a bank statement
Lists all the tasks that one can perform in the MPM
1). Search
2). Bank Statements
3). Opening balance
4). Total Chqs
5). Tot. Jrnls
6). Tot. EFT
7). Tot. Debits
8). Tot. Credits
9). Closing Balance
10). Reconciled
11). Recon Method
12). Bank Statement Transactions
13). Tasks

22. FCBO-11 Cash Book MPM 1). Print statement 2). Click on document number
This button runs the program for FCBOR1-1 Bank Statement and sorts the statement sequentially
Allows the user to create a transaction
Allows the user to return to the MPM
1). Print statement
2). Click on document number
3). Cashier Login
4). Cash Book Journal
5). Return
6). Create

23. FCBO-11 Cash Book MPM (Task Links)

24. FCBO-11 Cash Book MPM (Task Links)
1). Puts in CB code

25. FCBO-11 Cash Book MPM (Task Links)
1). Bank Statement number
2). If you click on the manage bank statement task link…
3). Cash book code and statement number are prefilled

26. FCBO-11 Cash Book MPM (Task Links)

27. FCBO-11 Cash Book MPM (Task Links)
1). CB Code
2). Reconcile screen
3). CB and Bank Stat number

28. FCBO-11 Cash Book MPM (Task Links)
1). CB Code

29. FCBO-11 Cash Book MPM (Task Links)
1). Document Number
2). CB Journal Screen
3). Reverse Journal button
4). Reverse Journal Screen

30. Electronic Bank Statement Reconciliation
Old Way
FEBC-# Convert File
FCBO-21 Maintain Electronic Bank Stmt
FCBO-22 Match Electronic Bank Stmt
FCBO-23 Reconcile Electronic Bank Stmt
New Way
FEBC-# Convert File
Maintain & Match Electronic Bank Stmt
FCBO-23 Reconcile Electronic Bank Stmt

31. FCBO-11 Cash Book MPM (Task Links)
Runs the option FCBO-22 Match Bank Statement
1). Match Button

32. FCBO-11 Cash Book MPM (Task Links)
Edit Bank Statement Button
1). Edit Bank Statement – similar to Old FCBO-21
2). Prepopulates info and if the TT is set up correctly, that is the only thing that you have to enter

33. FCBO-11 Cash Book MPM (Task Links)
Payments Button
1). See all the payments

34. FCBO-11 Cash Book MPM (Task Links)
Deposits Button
1). See all deposits

35. FCBO-11 Cash Book MPM (Task Links)
EFT Button
1). View all EFTs

36. The Road Ahead Recreate Bank Reconciliation
Enhance Interest Calculation
Student Statement/Invoice (Logos)
Convert Distribute Receipt to ADF (Including Added Functionality to Distribute Payment and Cash Book Journal)
Distribute Payment
Internet Payments / Functionality similar to PAYPAL
Distribute CB Journal
All References in the System to ACB
Convert Student Batch Journals to ADF
Convert of Payment Agreement to ADF
Convert Maintain Show Indicators to ADF
Reporting - Student Income (Debt Split) per Events, Department etc. Ability to exclude groups (Bursary Students)
Convert Receipt and Payments to ADF
1). Int04 Road Map

37. TVET Development on Integrator 3

38. FSAO-7 Query Student Account
1). Print Statement button
2). View Statement

39. Schedule of Particulars
FBNOR1-6 SOP for the NCV Programmes
FBNOR1-7 SOP for the 191 Programmes
1). NCV
2). 191
3). SOP

40. Disclaimer
The information, comments and material presented in this presentation are provided for information purposes only. The presentation is not addressing all possible technical or business aspects and does not claim to be complete or exhaustive.
Adapt IT reserves the right to change its business or product development plans as circumstances dictate.
This document may not be reproduced or distributed without the written permission of Adapt IT (Pty) Ltd.

41. Thank you.