Room Scribe Orientation ATE Birds of a Feather Sessions October 2010 FOR AUDIO, PLEASE CALL: Passcode: #

Orientation Agenda Birds of a Feather Overview Room Scribe – Responsibilities Other Session Roles Scenario: Blue Ribbon Task Force Session Agenda & Outputs Detailed Guide Synthesis and Reporting Process Post-session Responsibilities Session Results

Birds of a Feather - Overview 14 Simultaneous Sessions: Features a common structure across 14 simultaneous sessions to address a set of overarching questions affecting all projects & centers. Organized by Discipline: Participants will be divided, through a self- selection process, into groups designated by discipline. Common Questions/Conference Theme: Each group will focus on questions centered on the theme, ATE Student Success: Building a Diverse & Entrepreneurial Workforce. Synthesis Friday: Synthesis of discussion outcomes will be presented on Friday morning.

Room Scribe Responsibilities [Page 1] Serves as Table Scribe during most of the meeting –Helps table facilitator capture and track the key points throughout the discussion on flip chart –Assists table facilitator in the group prioritization process –Scribes each of the tables top points on 6 x 8 post it notes –Assists table facilitator during cross-table synthesis. Serves as Room Scribe during the reports outs and immediate post-session period –Works with Room Facilitator to capture the key report outs from all table groups on computer –Works with Room Facilitator after the session to produce a bulleted, electronic (saved to a flash drive) summary of the report outs –Works with Room Facilitator to collect labeled flip charts from all tables –Delivers the final, typed summary and flip charts to the Directors Room by 5:30pm

Other Key Session Roles Room Facilitator: 1.Leads the program in each room 2.Articulates the session agenda and the outcomes 3.Supports the table discussion process 4.Facilitates the cross-table synthesis and report out process Table Facilitator: 1.Leads the discussion at a table 2.Works with the table to address fully all 3 questions assigned to their topic 3.Works with table scribe to capture key points and to prioritize recommendations 4.Works with other table facilitators to facilitate the cross-table synthesis process Table Scribe A volunteer that the table facilitator (TF) solicits at the beginning of the session; this person: 1.Helps TF capture and track the key points on flip chart 2.Assists TF in the group prioritization process 3.Scribes top points on 6 x 8 post it notes 4.Assists TF during cross-table synthesis

Scenario: Blue Ribbon Task Force Key Presenting Issues Employers are dismayed that most postsecondary students currently are not getting the foundational, technical, and 21st century skills needed for the workplace. Technical educational programs and the U.S. technical workforce do not reflect the overall demographics of the U.S. population. The Blue Ribbon Task Force must: Design pedagogical systems to provide relevant knowledge, skills, and experiences to enable graduates to hit the ground running and be successful quickly as members of the technical workforce in real-world, global organizations. Design solutions to successfully attract, serve, and develop people for the technical workforce from traditionally underrepresented and underserved populations.

Session Agenda Overview 1:45 p.m.Participants Begin Arriving 2:00 p.m.Session Opens / Introductions 2:15 p.m.Table Discussions Participants choose table based on which topic they want to discuss: »Topic #1: Preparing Technicians with Workplace and Entrepreneurial Skills (Tables labeled: Workplace Skills) »Topic #2: Attracting and Serving Traditionally Underserved and Diverse Student Populations in Preparing them for the Workforce (Tables labeled: Diverse Learners) 3:45 p.m.Topic #1 and Topic #2 Group Synthesis 4:25 p.m.Topic 1 Report Outs to the Room 4:40 p.m.Topic 2 Report Outs to the Room 4:55 p.m.Summary/Adjourn

Outputs for Session Synthesis of table reports from the two topics: Topic 1 Synthesis that includes key findings and recommendations about: –The key issues, concepts, and constraints –The most promising strategies and practices –Recommended success measures –Each table will develop their top five for each of the above Topic 2 Synthesis that includes key findings and recommendations about: –The key issues, concepts, and constraints –The most promising strategies and practices –Recommended success measures –Each table will develop their top five for each of the above

Detailed Guide Review pages 9-11

Synthesis Process See page 12

Panel 1 Key Issues Panel 2 Promising Practices Panel 3 Success Measures Wall Station – combining 2-3 groups focused on the same topic Topic #1 (example): Preparing Technicians with Workplace and Entrepreneurial Skills What a Wall Station Looks Like

Reporting Process See page 13

Synthesis & Reporting Process (for Small Rooms) See page 14

Post-session Responsibilities The Room Scribe will work with Room Facilitator to finalize an electronic report to submit in the 30 minutes after the session concludes. Each Room Scribe will have a laptop to capture, electronically, the summary report outs during the session. Afterward, you should both review what was captured and edit and refine it accordingly before submitting your report at the Conference office. Ultimately, the reports should be a summary of the top ideas or recommendations for each of the two Topics in 3 areas: –Key issues/concepts/ –Most promising practices/strategies –Important measures of success

Final Results Compiled into short summary report published on Friday Oct 29 Short presentation at opening plenary on Friday morning Longer report to be published in first half of 2011

THANK YOU!! Thank you for your contribution to these sessions. On behalf of AACC and NSF, we greatly appreciate your help.