Aqua Training Webinar for Refinement Year Participants Why assessment management is critical for your institution’s success

assessment ∙ accreditation ∙ e-portfolios Uploading Assignments, Artifacts and Demographic Data in Aqua Andrea Costa Janine Fusco January 30, 2017 assessment ∙ accreditation ∙ e-portfolios

VALUE Initiative The Multi-State Collaborative (MSC) to Advance Quality Student Learning Cross-institution, cross-sector project to assess essential learning outcomes with authentic student work scored by faculty using VALUE rubrics

Accessing Aqua for the Refinement Year We will cover Accessing the Refinement Year project with your account Entering assignment information and uploading artifacts Providing student demographics

Accessing the Refinement Year project with your account What you need to know: Taskstream will activate accounts after confirmation from AAC&U and SHEEO If you had access for the Demonstration Year, your same account (email and password) will work. You will get an email notification from Aqua when your account has been activated.

Demo

Entering assignment information and uploading artifacts What you need to know: You will create an assignment in Aqua under “Manage Evidence” for each unique assignment from which you have collected artifacts. After completing the assignment information, you will upload the artifacts by selecting “manage evidence” for the assignment. Detailed student demographic information will be provided in a separate file

Entering assignment information and uploading artifacts What you need to know: Create an assignment in Aqua where you enter the “coversheet” information Assignment name Student Prompt / Instructions Learning Outcome(s)! Outcome dimensions (select no more than 2) Answer key or supplementary attachments to support scoring Assignment Metadata Course Level Assignment Difficulty Course Discipline

Demo

Providing student demographics What you need to know: For the Refinement Year, this is a separate file that will be emailed to value@taskstream.com The file should cover your entire sample across all assignment The student ID should be unique and match the ID’s used in the artifact upload The file can include demographic records for all possible student submissions. If you ultimately do not upload artifacts for a given record, that is OK. They will be excluded from reports.

Artifact data and student demographics: how they relate Student ID Course Code Section ID Term Course Grade Assignment Grade Filename 79845565 Fall2016 A 95 Doc1.doc 46541313 B 84 Doc2.pdf 65153132 B+ 89 Doc3.docx 15316516 C+ 78 Doc4.doc Information provided for each assignment Student ID Birth Year Gender Race/Ethnicity PELL Eligibility Term Major GPA Degree Level Class Level Credits Earned 79845565 1990 Male Hispanic Latino No Fall2016 11.0701 Bachelors Early 46541313 1952 Female White 45.0601 2.75 Associate Late 43 65153132 1992 Black or African American 38.0201 3.07 12 15316516 1986 Two or more races Yes 42.0101; 23.1304 3.65 110 24017259 1989 4 35675307 3.4 95588471 1987 Unknown 2.3 65943121 1978 45425911 1994 52310425 47438006 1997 89305206 25293725 1980 36464060 1983 Spring2017 24412511 92053359 14133636 87626096 1998 94970150 1996 81944220 82396273 41550246 Demographics provided in a single file

Questions and Discussion

Support: Documentation Mentoring Services help@taskstream.com 1.800.311.5656

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