Portable Document Format PDF

What is PDF? PDF = Portable Document Format Universal file format developed by Adobe Systems Based on PostScript printing language Incorporates fine detail and quality of print publications with the interactivity of electronic publications PDFs are the electronic equivalent of your printed documents Maintains fidelity to original document # of times used, publication quantity, geography

What to publish in PDF format? Documents that need to be accessible across platforms PDFs allow recipients to open files even if they don’t have the applications used to create it. Ex: word, power point, excel, photoshop, illustrator – convert to PDF an share with anyone Documents that need to exist in a printed format (Ex: Forms-IRS, applications, registrations, etc.) Any document with complex layout that requires precise formatting, fonts and high graphic quality. Documents that would not translate into html well # of times used, publication quantity, geography

Benefits of PDF Versatile: works well in both electronic and print worlds Display consistently: PDF pages display the same on any computer regardless of the system and platform used to view the documents. Predictable Printing: PDFs print exactly as they appear, page layout preserved, line breaks maintained Preserves all fonts, formatting, colors and graphics of any document regardless of the application and platform used to create it. (fonts embedded, type rendered perfectly, high quality image rendering) # of times used, publication quantity, geography

Benefits of PDF Secure: PDF files can be secured to prevent undesired changes or printing, or to limit access to confidential documents. (redact proprietary information or sensitive information) Efficient & Flexible: PDF files can be updated quickly and easily Reduce printing costs Eliminate outdated materials Easily distributed (Free PDF readers) Create Fillable Forms Add Interactive Features # of times used, publication quantity, geography

PDF vs. HTML HTML and PDF files formats are complementary technologies HTML: for online distribution PDF: for documents to be printed after download LIKE HTML, PDFs use a type of tagging language (postscript) to describe the formatting and layout of a document. LIKE HTML, PDFs allow you to add hyperlinks from text, graphics, button, etc. Interaction and navigation # of times used, publication quantity, geography

PDF vs. HTML UNLIKE HTML, PDFs hold true to any advanced formatting UNLIKE HTML, PDFs support high resolution graphics The high-resolution graphics display at a coarser resolution on screen, but they reproduce faithfully when printed. UNLIKE HTML, PDFs have larger file sizes # of times used, publication quantity, geography

How to create a PDF Based on PostScript Printing Language Programming language developed by Adobe Systems PostScript describes the formatting and layout of a page The position and appearance of all text, fonts, and graphics on a page When you print a document to a postscript printer, the postscript printer drivers (ppd) read the layout of your document and translate it into postscript code. You can create a postscript file directly from the print dialog box of most software applications # of times used, publication quantity, geography

How to create a PDF Adobe Acrobat List of PDF software: http://en.wikipedia.org/wiki/List_of_PDF_software Examples of PDF Readers (there are many more) Foxit Reader 2.2: http://www.foxitsoftware.com/ Skim (Mac OS X): http://skim-app.sourceforge.net/ Examples of PDF Writers (there are many more) Primo PDF: http://www.primopdf.com/ Real PDF Series software includes Real PDF Writer, Real PDF Generator, Real PDF Printer, Real PDF Creator, and Real PDF Converter. http://www.realpdf.com/index.html CutePDF Writer: http://www.cutepdf.com/ PDF Studio: http://www.qoppa.com/psindex.html Adobe Acrobat # of times used, publication quantity, geography

Adobe Acrobat Adobe Acrobat or Acrobat Distiller Allows you to work with, create, read, print, modify PDF files Adobe Acrobat (Parts & Pieces) Adobe Reader (allows you to view, search, print, and comment, fill forms) – free for all platforms and mobile devices Adobe Acrobat Standard Adobe Acrobat Professional / 3D version (more robust – architects, engineers, graphic designers) Acrobat Distiller - Allows you to convert any postscript file to a PDF PDF Export - All Adobe applications come with a PDF export plug-in and distiller Adobe PDF Maker - Allows you to create a PDF from within Microsoft Office Applications This option can be added to the Microsoft Office application when Acrobat is installed. Print to PDF (Using Distiller) - Allows you to use an applications print command to create an Adobe PDF directly from within common authoring applications Adobe Document Cloud PDF and eSign service - Provides additional services for collecting signatures and more Acrobat DC for Mobile Devices – store and share files online, access recent files across desktop & mobile devices # of times used, publication quantity, geography

Adobe Acrobat # of times used, publication quantity, geography https://www.lynda.com/Acrobat-tutorials/Comparing-Acrobat-Pro-Acrobat-Standard-Adobe-Reader-DC/175718/386893-4.html?org=uwm.edu

Adobe Acrobat # of times used, publication quantity, geography https://www.lynda.com/Acrobat-tutorials/Comparing-Acrobat-Pro-Acrobat-Standard-Adobe-Reader-DC/175718/386893-4.html?org=uwm.edu

Predefined Adobe PDF settings High Quality: Creates Adobe PDF documents for quality printing on desktop printers and proofers (in-house printing). This preset down samples color and grayscale image to 300ppi and monochrome image to 1200ppi. No color conversion (Ex: cmyk stays cmyk). High Quality PDF documents can be opened with Acrobat and Adobe Reader 5.0 and later. Oversized Pages: Creates PDFs suitable for viewing and printing of engineering drawings larger than 200X200 in. Can be opened in Acrobat and Acrobat Reader 7.0 and later. Press Quality: Creates PDF documents best suited for high-quality print production (for digital printing or for color separations to an imagesetter or platesetter). Maintains all information in a PDF file that a commercial printer or print service provider requires to print the document correctly. Converts colors to CMYK, downsamples color and grayscale images to 300ppi and monochrome images to 1200ppi, embeds subsets of all fonts and preserves transparency. High Quality PDF documents can be opened with Acrobat and Adobe Reader 5.0 and later. # of times used, publication quantity, geography

Predefined Adobe PDF settings Standard: Use these settings to create Adobe PDF documents suitable for reliable viewing and printing of business documents. Creates PDF files to be printed to desktop printers or digital copiers, published on a CD, or sent to a client as a publishing proof. Uses compression and downsampling to keep the file size down, embeds subset of all allowed fonts, coverts colors to RGB, and prints to a medium resolution. Created PDF documents can be opened with Acrobat and Adobe Reader 6.0 and later. Smallest File Size: Creates PDF files for displaying on the web or an intranet, or for distribution through an email system. This preset uses compression, down sampling (to 100ppi), and a relatively low image resolution. It converts all colors to sRGB, and optimizes files for byte serving. Created PDF documents can be opened with Acrobat and Adobe Reader 6.0 and later. Rich Content PDF: Creates accessible PDF files that include tags, hypertext links, bookmarks, interactive elements, and layers. Created PDF documents can be opened with Acrobat and Adobe Reader 7.0 and later. Note: This preset was called eBook in earlier versions of some applications. # of times used, publication quantity, geography

Predefined Adobe PDF settings PDF/A-1b: 2005 (CMYK and RGB): Use these settings to create Adobe PDF documents that are to be checked or must conform to PDF/A-1b, an ISO standard for the long-term preservation (archival) of electronic documents. PDF/X-1a (2001 and 2003): Use these settings to create Adobe PDF documents that are to be checked or must conform to PDF/X-1a:2001, an ISO standard for graphic content exchange. PDF/X-4 (2007): This preset includes support for live transparency. It has the same color-management and International Color Consortium (ICC) color specifications as PDF/X-3. You can create PDF/X-4-compliant files directly with Creative Suite 3 applications (Illustrator, InDesign and Photoshop). # of times used, publication quantity, geography

Predefined Adobe PDF settings Illustrator Default: Available only in Adobe Illustrator. Contains the editable Illustrator file. Does not convert colors. Supports live, unflattened transparency. Preserves layers. Can be safely reopened in Illustrator. Can create really large files! # of times used, publication quantity, geography

Let’s see how this works… Adobe PDF Let’s see how this works… # of times used, publication quantity, geography