1. Microsoft Office 2013 - Illustrated
Unit P: Access and the Web

2. Objectives Create a hyperlink field Create a hyperlink control
Use HTML tags to format text
Export to HTML and XML
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3. Objectives (cont’d.) Import from HTML and XML
Save and share a database with SkyDrive
Understand Access Web apps
Create an Access Web app
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4. Create a Hyperlink Field
Hyperlink field: a field with the Hyperlink data type
Stores a link to a Web page or file
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5. Create a Hyperlink Field (cont’d.)
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6. Create a Hyperlink Field (cont’d.)
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7. Create a Hyperlink Control
Hyperlink control: a control on a form that when clicked, works like a hyperlink
Redirects the user to a Web page or file
Convert a label control into a hyperlink label
Modify label’s Hyperlink Address property
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9. Create a Hyperlink Control (cont’d.)
Tour Entry form with hyperlink command buttons
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10. Use HTML Tags to Format Text
HTML (Hypertext Markup Language): language used to describe content in a traditional Web page
Rich Text: Text Format property
Allows mixed formatting of text displayed by a text box on a form or a report
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11. Use HTML Tags to Format Text (cont’d.)
HTML tags: codes that identify or “mark up” the content in the page
Entered into an HTML file in <angle brackets>
Many used in pairs: mark the beginning and end of content they identify
Opening tag, e.g., <b> for start bold
Closing tag, e.g., </b> for end bold
Empty tags: single tag, e.g., <br/> for line break
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12. Use HTML Tags to Format Text (cont’d.)
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13. Use HTML Tags to Format Text (cont’d.)
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14. Use HTML Tags to Format Text (cont’d.)
Common HTML tags
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15. Use HTML Tags to Format Text (cont’d.)
Latest version of HTML as defined by the W3C or World Wide Web Consortium
Retired due to new better technologies, i.e., Cascading Style Sheets (CSS)
Currently, no way to apply CSS technology to a Rich Text control in an Access form or report
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16. Export to HTML and XML
HTML files: Web pages using HTML tags to mark up content stored in the file
XML (Extensible Markup Language): a language used to mark up structured data
Allows data to be more easily shared between different computer programs
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17. Export to HTML and XML (cont’d.)
XML: often a better choice when sharing structured data is the goal
Implemented with separate files:
XML file: raw data
XSD file: description of data’s characteristics
XSL file: description of how the data should be formatted
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18. Export to HTML and XML (cont’d.)
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19. Export to HTML and XML (cont’d.)
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20. Export to HTML and XML (cont’d.)
XML, XSD, and XSL files
When exporting XML: prompted to export two helper files
XSD file: stores the schema of data stored in the XML file; provides information about the data types and properties that can be used to describe and ensure the data integrity
XSL file: describes how to display an XML file; makes XML file easier to read for humans
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21. Import from HTML and XML
Data can be imported directly into the database from:
HTML file with HTML table tags
XML file
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22. Import from HTML and XML (cont’d.)
NewCustomers.html file opened in a browser
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23. Import from HTML and XML (cont’d.)
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24. Import from HTML and XML (cont’d.)
HTML table tags
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25. Save and Share a Database with SkyDrive
SkyDrive: a cloud-based storage and file-sharing service provided by Microsoft
Can access its files from any computer connected to the Internet
Can create shared folders to organize shared files
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26. Save and Share a Database with SkyDrive (cont’d.)
Creating a shared files folder
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27. Save and Share a Database with SkyDrive (cont’d.)
SkyDrive with new file and folder
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28. Understand Access Web Apps
Access Web app: a special type of Access database stored on a SharePoint 2013 server
Allows users to enter and edit data using a common browser
Saved with the extension .accdw
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29. Understand Access Web Apps (cont’d.)
Software required to create, modify, and use an Access Web app
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30. Understand Access Web Apps (cont’d.)
Advantages of building an Access Web app over a traditional desktop application
Access is not required for the user
A local connection to the database is not required for each user
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31. Understand Access Web Apps (cont’d.)
Advantages of building an Access Web app (cont’d.):
Access Web app data is stored in a back-end SQL Server database providing:
User-level security: password protected
Scalability: much larger data amounts stored and managed
Performance: more people can reliably work with the app; very fast response times
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32. Understand Access Web Apps (cont’d.)
Disadvantages of building an Access Web app as compared with a traditional desktop application
Complexity
Less robust development tools
Traditional desktop databases cannot be easily upgraded to Access Web
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33. Understand Access Web Apps (cont’d.)
Software required to develop and use an Access Web app
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34. Understand Access Web Apps (cont’d.)
Reference material for Access Web apps
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35. Create an Access Web App
Requires access to a SharePoint 2013 server configured to support Access Web apps
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36. Issue Tracking Web app Template Information Window
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37. How To: Create and Customize a Web App in Access 2013 Article
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