1. Using a Template to Create a Resume and Sharing a Finished Document
Microsoft Word 2013
Chapter 5
Using a Template to Create a Resume and Sharing a Finished Document

2. Objectives Use a template to create a document Change document margins
Personalize a document template
Indent a paragraph
Customize theme fonts
Create and modify a style
Insert a building block
Save a Word document as a PDF document and edit a PDF document
Using a Template to Create a Resume and Sharing a Finished Document

3. Objectives Run the compatibility checker
Enable others to access a document on SkyDrive or an online social network
Send a Word document using
Save a Word document as a webpage
Format text as a hyperlink
Change a style set
Using a Template to Create a Resume and Sharing a Finished Document

4. Project – Resume
Using a Template to Create a Resume and Sharing a Finished Document

5. Creating a New Document from an Online Template
A template is similar to a form with prewritten text that is used to assist with the task of creating certain types of documents
Using a Template to Create a Resume and Sharing a Finished Document

6. What to Include on a Resume
At some point in time you will prepare a resume to send to prospective employers
In addition to your contact information, a resume usually contains an objective, the applicant’s educational background and job experience
You might also want to include memberships, skills, recognitions and awards, and/or community service
Using a Template to Create a Resume and Sharing a Finished Document

7. What NOT to Include on a Resume
Things that you DO NOT want to include on your resume are: social security number, marital status, age, height, weight, gender, physical appearance, health, citizenship, previous pay rates, reasons for leaving a prior job, current date, high-school information (if you are a college graduate), and references
Using a Template to Create a Resume and Sharing a Finished Document

8. Two Types of Resumes
A chronological resume is a resume that sequences information by time, with the most recent listed first
A functional resume is a resume that groups information by skills and accomplishments
Using a Template to Create a Resume and Sharing a Finished Document

9. Modifying Text in a Content Control
After Word creates a document from a template, the next step is to fill in the blanks or replace prewritten words in the document
A content control is an object that contains instructions for filling in text and graphics in the template. As soon as you begin typing in the selected content control, your typing replaces the instructions in the control
Using a Template to Create a Resume and Sharing a Finished Document

10. Deleting a Content Control
You may want to delete a content control that you are not using or to convert values entered in placeholder text to regular text if you find that Word ignores entries in the placeholder text due to certain settings
To do this you would click Remove Content Control
Using a Template to Create a Resume and Sharing a Finished Document

11. Deleting a Content Control
Using a Template to Create a Resume and Sharing a Finished Document

12. Replacing Placeholder Text
A placeholder is text in a content control that you select and then type in
Using a Template to Create a Resume and Sharing a Finished Document

13. Moving Table Rows
To move rows in a table, select the rows to move and then drag them to the desired location
Using a Template to Create a Resume and Sharing a Finished Document

14. Using AutoComplete
As you begin typing, Word may display a ScreenTip that presents a suggestion for the rest of the word or phrase you are typing
With its AutoComplete feature, Word predicts the word or phrase you are typing and displays its prediction in a ScreenTip
If the AutoComplete prediction is correct, you can instruct Word to finish your typing with its prediction, or you can ignore Word’s prediction
Using a Template to Create a Resume and Sharing a Finished Document

15. Using AutoComplete
If the AutoComplete prediction is correct, you can instruct Word to finish your typing with its prediction, or you can ignore Word’s prediction
Using a Template to Create a Resume and Sharing a Finished Document

16. Entering a Line Break
If you press the ENTER key on subsequent lines in a paragraph, Word automatically will carry forward the paragraph formatting
If you do not want the paragraph formatting carried forward, you will create a line break, which advances the insertion point to the beginning of the next physical line, ignoring any paragraph formatting
Using a Template to Create a Resume and Sharing a Finished Document

17. Entering a Line Break Line break characters will not print
Using a Template to Create a Resume and Sharing a Finished Document

18. Creating a Style
You can create your own styles or use a predefined style that appears in the Styles gallery
A style set contains formats for fonts and paragraphs
A font set defines one font for headings in a document and another font for body text
Using a Template to Create a Resume and Sharing a Finished Document

19. Revealing Formatting
Sometimes, you want to know what formats were applied to certain text items in a document such as the font, font size, font color, etc.
To display formatting applied to text, use the Reveal Formatting task pane
Using a Template to Create a Resume and Sharing a Finished Document

20. Inserting a Building Block Using the Building Blocks Organizer
A building block is a reusable formatted object that you can reuse in a document and is stored in a gallery
Using a Template to Create a Resume and Sharing a Finished Document

21. Sharing a Document With Others
When sharing a Word document with others, you cannot be certain that it will look or print the same on their computers or mobile devices as on your computer or mobile device
If others do not need to edit the document, but only need to view and/or print the document, you could save the file in a format that allows others to view the document as you see it
Using a Template to Create a Resume and Sharing a Finished Document

22. Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader
PDF, which stands for Portable Document Format, is a file format created by Adobe Systems that shows all elements of a printed document as an electronic image
Users can view a PDF document without the software that created the original document
To view, navigate, and print a PDF file, you use an application called Adobe Reader, which can be downloaded free from Adobe’s website
Using a Template to Create a Resume and Sharing a Finished Document

23. Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader
Using a Template to Create a Resume and Sharing a Finished Document

24. Saving a Word Document as a XPS Document and Viewing the XPS Document in XPS Viewer
XPS, which stands for XML Paper Specification, is a file format created by Microsoft that shows all elements of a printed document as an electronic image
Users can view an XPS document without the software that created the original document
Windows includes an XPS Viewer, which enables you to view, navigate, and print XPS files
Using a Template to Create a Resume and Sharing a Finished Document

25. Running the Compatibility Checker
Word 2013 enables you to determine if a document is compatible (will work with) with earlier versions of Microsoft Word by using the Compatibility Checker
If you would like to share a document in the Word format so that it can be opened by users with earlier versions of Microsoft Word, you want to ensure that all of its elements (such as building blocks, content controls, and graphics) are compatible with earlier versions of Word
Using a Template to Create a Resume and Sharing a Finished Document

26. Running the Compatibility Checker
Using a Template to Create a Resume and Sharing a Finished Document

27. Saving a Word 2013 Document in an Earlier Word Format
If you send a document created in Word 2013 to users who have a version of Word earlier than Word 2007, they will not be able to open the Word 2013 document because Word 2013 saves documents in a format that is not backward compatible with versions earlier than Word 2007
Word 2013 documents have a file type of .docx, and versions prior to Word 2007 have a .doc file type
Using a Template to Create a Resume and Sharing a Finished Document

28. Saving a Word 2013 Document in an Earlier Word Format
Using a Template to Create a Resume and Sharing a Finished Document

29. Inviting Others to View or Edit a Document
Instead of printing and distributing a hard copy of a document, you can distribute the document electronically by sending it via , posting it on cloud storage, posting it on a social networking site, blog, or other website and by sharing a link associated with an online location of the document
Using a Template to Create a Resume and Sharing a Finished Document

30. Inviting Others to View or Edit a Document
Using a Template to Create a Resume and Sharing a Finished Document

31. Inviting Others to View or Edit a Document
In Word, you can include the current document as an attachment to an message. An attachment is a file included with an message
In Word, you can include the current document as an attachment to an message. An attachment is a file included with an message
Using a Template to Create a Resume and Sharing a Finished Document

32. Using the Document Inspector
Word includes a Document Inspector that checks a document for content you might not want to share with others, such as personal information
Before sharing a document with others, you may want to check for this type of content
Using a Template to Create a Resume and Sharing a Finished Document

33. Saving a Word Document as a Webpage
If you have created a document using Word, you can save it in a format that can be opened by a browser, such as Internet Explorer
When you save a file as a webpage, Word converts the contents of the document into HTML (Hypertext Markup Language), which is a set of codes that browsers can interpret
Some of Word’s formatting features are not supported by webpage. Thus, your webpage may look slightly different from the original Word document
Using a Template to Create a Resume and Sharing a Finished Document

34. Saving a Word Document as a Webpage
When saving a document as a webpage, Word provides you with three choices:
The single file Web page format saves all of the components of the webpage in a single file that has a .mht extension. This format is particularly useful for sending documents via in HTML format
The Web Page format saves some of the components of the webpage in a folder, separate from the webpage and has a .htm extension. This format is useful if you need access to the individual components, such as images, that make up the webpage.
The filtered Web Page format saves the file in webpage format and then reduces the size of the file by removing specific Microsoft Office formats. This format is useful if you want to speed up the time it takes to download a webpage that contains graphics, video, audio, or animations
Using a Template to Create a Resume and Sharing a Finished Document

35. Saving a Word Document as a Webpage
After creating and saving a web page you should test it in at least one web browser to be sure it looks and works the way you intended
Using a Template to Create a Resume and Sharing a Finished Document

36. Formatting Text as a Hyperlink
The address in a webpage should be formatted as a hyperlink so that when webpage visitors click the hyperlink-formatted address, their program will automatically run and open an window with the address already filled in
Using a Template to Create a Resume and Sharing a Finished Document

37. Formatting Text as a Hyperlink
Using a Template to Create a Resume and Sharing a Finished Document