Election Commission of India Welcome Election Commission of India Pune District

Shri. Saurabh Rao Dr. Yashwantrao Mane District Collector, Pune Dr. Yashwantrao Mane Dy. Collector तथा Assist. Commissioner, Pimpri Chinchwad Municipal Corporation, Pimpri-18

Part-12. Postal-Ballot Papers 12.1 - Printing arrangements 12.2 - Voters entitled to vote by post 12.3 - Uniform common design of postal ballot papers 12.4 - Design of postal ballot papers (PB) 12.5 - Language of postal ballot paper 12.6 - Printing of postal ballot papers 12.7 -Arrangements for Dispatch of Postal Ballot Papers to Service Electors 12.7.1 - Dispatch to service voters 12.7.2 - Sealing of counterfoils of ballots and marked copy of rolls 12.7.3 - Return of Polled PBs from Service Voters

... Postal-Ballot Papers 12.8 - Intimation by other categories of voters - as to vote by post 12.8.1 - Intimation by electors under preventive detention 12.8.2 - Preparation of postal ballots by RO for other categories 12.8.3 - Issue of E.D.C. 12.9 - Smooth Management of PBs for Persons on Election Duty 12.9.1 - Preparation of Database 12.9.2 - Checking of the enrollment status of person in the database 12.9.3 - Corrections in electoral roll entries 12.9.4 Database of employees of election duty

... Postal-Ballot Papers 12.9.5 - Postal Ballot for Police Personnel 12.9.6 - Database of all police personnel 12.9.7 - Database of drivers, conductors and cleaners of vehicle on election duty 12.9.8 - Issue of pre-filled Form-12 and collection of signed form-12 12.9.9 - Issue of Postal Ballots to persons on election duty 12.9.10 - Procedure at the Facilitation Centre 12.9.11 - Process of Postal Balloting 12.9.12 - Sorting of PBs 12.9.13 - Videography 12.9.14 - Monitoring of the process at facilitation Centre

... Postal-Ballot Papers 12.9.15 - Storage of PBs received from facilitation centre 12.9.16 - Reporting format to monitor PBs by employees on poll duty 12.9.17 - Receipt of PBs by post 12.9.18 - Procedure on receiving PBs by post 12.9.19 - Storage of PBs received by Post 12.9.20 - Role of Postal Department 12.9.21 - Monitoring by daily return 12.9.22 - Sending PBs to the counting center 12.9.23 -Tallying of PB numbers before counting 12.9.24 - Marked copy of Roll and Record of PBs & EDCs

... Postal-Ballot Papers 12.10 - Register of postal ballot papers (Ch. XI of RO Hand Book) 12.11 - Supply of second set of ballot papers (R. 26 of CE Rules, 1961 and Ch. XI of RO Hand Book) 12.12 - Counting of PBs 12.13 - PBs received after commencement of counting

Part-13. Ballot Papers For EVMs 13.1 - Form and Language of ballot paper for EVM (Label) 13.2 - Assessment of requirement of ballot papers 13.3 - Printing of Ballot Papers 13.4 - Verification of ballot papers 13.5 - Safe custody of undistributed ballot papers 13.6 - Ballot papers for record of ECI and CEO 13.7 -Tendered ballot papers

Part-18. The Poll CHECK LIST FOR DEO: A. PRE-POLL ARRANGEMENTS B. DESPATCH ARRANGEMENTS OF POLLING PARTIES C. Poll day arrangements 1. Control room arrangements 2. Escorting of the poll EVMs 3. Regulation of plying of vehicles on poll day 4. No canvassing within PS or any public or private place within a distance of 100mtrs of a PS 5. Sector Officer 6. Prohibition of misuse of SMSs

…The Poll 7. Prohibition of loudspeakers, mega phones etc and disorderly conduct - within 100mtrs of a PS 8. Candidates' election booths (one table + two chairs) without Shamiyana 9. Going armed to / near a polling station 10. Entry into polling station 11. Before Commencement of Poll 12. During Poll Process 13. Voter Assistance Booth 14. Facilities for the physically challenged electors 15. Supervisory visits

…The Poll 16. After close of poll 17. Three comprehensive reports 18. Recommendation for fresh poll/completion of adjourned poll 19. Adjournment of poll after death of a candidate D. Regarding receipt arrangement Final storage at district There should be no crowding Receipt of documents and polling material Counter system -AC wise

…The Poll 5. Separate special counter for election papers 6. Check before receipt 7. Arrangements at réception centre 8. Strong Rooms 9. Scrutiny of form 17A etc 10. Arrangements in case of re-poll – Adjourned poll 11. SAFE CUSTODY OF VOTING MACHINES AFTER POLL 12. Safe custody of election records / EVMS after result

…The Poll Annexure – 1 SENDING VARIOUS STATISTICAL INFORMATION AND REPORTS TO THE CEO Polling Station wise elector information (Gender Ratio) – Current Electoral Rolls. AC wise elector information (Gender Ratio). Polling Station wise elector information (Elector Population Ratio) – Current Electoral Rolls. AC wise elector information (Elector Population Ratio). District Age Cohort wise Elector Information. Polling Station wise information on inclusion and deletions in Current Electoral Rolls. AC wise information on inclusion and deletions in Current Electoral Rolls.

Cont… Poll Day Annexure – 1 Polling Station wise information on EPIC and Photo Coverage in Current Electoral Rolls. AC wise information on EPIC and Photo Coverage in Current Electoral Rolls. Photo Coverage in Current Electoral Rolls. EPIC Coverage in Current Electoral Rolls. Polling Station Location (PLS) Details. Constituency wise Information on migrated Electors. Information on Service Voters. Link Table on newly Delimited ACs (and Polling Station) with Pre –Delimited ACs (and Polling Stations).

Precautions while filling Index Cards : 1. Name of the candidate must be exactly as it appears in Form 7A. 2. Political Party’s name must be written in full, and not in abbreviation. 3. RO’s seal and sign must be there in original and ink [ No Photocopy etc After Counting : a) Sealing and storage of polled EVMs as per ECI guidelines. b) Returning secret seal as per ECI guidelines. ALLEGATION AGAINST POLLING STAFF

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