1. Chief Electoral Office, Uttar Pradesh
PDMS
Chief Electoral Office, Uttar Pradesh
National Informatics Centre (NIC) ,State Unit Lucknow

2. Vision & mission of PDMS“
To create a Event based management system which keep track of the election process with the critically important objectives. “
Vision “
To develop a benchmark integrated monitoring system for administration of election for being able to take timely action in real time. “
Mission

3. Objective of the poll day monitoring system
Project Overview
Objective of the poll day monitoring system
Computerized tracking of the election process with the critically important objective of being able to take timely action in real time.
It is an ‘Event based management system’ – from the time of dispatch till the time of deposition of election material after return of parties.
CEO Perspective
SMS is a very easy and convenient technology that can be used for a wide range of applications.
Sending SMS from the time of dispatch till the time of deposition of election material after return of parties.
Election Personnel Perspective

4. Existing Election Personnel Deployment System
Manual Collection of employee database at Election Office.
Data Entry at OC Personnel Office
Report Generation at OC Personnel Level
Send Information manually to DEO Office and CEO Office
Deployment Information Sent manually to CEO Office
Counting Related information sent Manually to CEO Office

5. Existing Election Personnel Deployment System
EPDS application has been used in districts since last four assembly and constituency elections for computerization of random deployment of polling personnel according to the ECI norms.
Under this application all data of department and offices has been fed by operators under OC personnel supervision.
After data processing activities like duty exemption and duty rank assignment
randomization of polling personnel has been done in three steps under supervision of observer.
After freezing on each step of randomization polling personnel training order, polling personnel duty order and different reports has been generated for successfully commencement of election.

6. Present Poll Day Monitoring System
Mobile phones of RO, ARO, Sector Magistrate, Presiding Officer and Polling Officer-1 are to be registered with a given mobile number on P-3/P-2/P-1 day.
To reflect poll process related data in CEO website and better monitoring at all levels, Presiding Officers must send SMS related to the poll activities in his Polling Station, using prescribed syntax.
Presiding Officers should send the SMS on mentioned time and intervals positively.

7. Present Poll Day Monitoring System
Presiding Officers should type the syntax of the SMS as prescribed and should not construct their own.
Presiding Officers should be careful enough while sending Law & Order related SMS.
The Final Voter turn out report is mandatory and turnout data should match the data written on Presiding Officer’s dairy.
Sector Officers will be responsible for non-registration of PO/PO-I and they will ensure registration by P-1 day positively.
All will receive confirmation messages after successful registration
RO/ARO/SO will receive exception SMS on non-receipt of SMS from the Presiding Officers.

8. Send your SMS in the following mobile no
SMS NUMBER

9. POLL Registration ( Poll – 7 day )
Registration of RO/ARO/SO
UPVSEL RO
UPVSEL ARO
UPVSEL SO
Keyword – UPVSEL
District Code
123 – AC Number
12 – Sector Number

10. POLL Registration ( P-3/P-4 day )
Registration of PO/PO-1
UPVSEL PO
UPVSEL PO-I
Keyword – UPVSEL
District Code
123 – AC Number
12 – Sector Number

11. Report on Receiving EVM & Stationary Bag on movement place
POLL REPORT (P-1/2 day)
Report on Receiving EVM & Stationary Bag on movement place
EVMBAG : EVMBAG – Polling Party reached at movement place and received EVM & BAG

12. Report on Safe Arrival at Polling Station
POLL REPORT (P-1/2 day)
Report on Safe Arrival at Polling Station
SAP : SAP – Polling Party Safely
Arrived at the Polling station

13. Report on Ceiling of Stron Room
POLL REPORT (P-1/2 day)
Report on Ceiling of Stron Room
EVMC : Ceiling of EVM Strong Room

14. Report on Mock Poll Conducted and Attendance of Polling agents
POLL Report ( Poll day)
Report on Mock Poll Conducted and Attendance of Polling agents
MP 04 : MP – Mock poll Conducted , Last 2 digits stand for Total Attendance of Polling agents
Report on Poll Started
PS : PS – Poll Started

15. POLL Report ( Poll day)
Report on 2 hourly Poll Progress ( 9 AM , 11 AM , 1 PM , 3 PM ,
5 PM, & 6 PM )
Example: : Total 543 number of Voters who exercised their votes till a particular time
( may be at 1 pm).
Check the total, type 543 & send SMS to
This figure should be cumulative in respect of every 2 hours.

16. POLL Report ( Poll day)
Report on 2 hourly Total No. of Voters in queue at ( 11 AM , 1 PM , 3 PM ,
5 PM, & 6 PM )
Example: : Q 20 : Q- Stands for Total No. of Voters in queue at 11:00 PM
( may be at 11 pm).
Check the total, type Q20 & send SMS to
This figure should be cumulative in respect of every 2 hours.

17. Report on Final Voter Turnout Report after reaching RC
POLL Report (Poll day)
Report on Voters in Queue at 6 PM
Q 112 : Q- Stands for Total No. of Voters in queue at 6:00 PM
Report on Final Voter Turnout
VT 790 : VT – Stands for Voters Turnout, Total Voter Turn out at the end of Polling
Report after reaching RC
SARC : SARC – Stands for Safe Arrival of Polling party at Receiving Centre

18. POLL Problem Reporting ( Poll day )
By Presiding Officer/ Polling Officer
Problem of EVM Non-Functioning
EVM : indicates Electronic Voting
Machine Problem
Problem of Law & Order
LW : Indicates Law & Order Problem
Other Problem
OTH : OTH – Indicates Other Problem

19. POLL Problem Reporting ( Poll day )
By Presiding Officer/ Polling Officer
Problem of EVM Non-Functioning Resolved
EVMR : indicates Electronic Voting
Machine Problem
Problem of Law & Order resolved
LWR : Indicates Law & Order Problem
Other Problem Resolved
OTHR : OTH – Indicates Other Problem

20. POLL MONITORING OUTGOING SMS CONFIRMATIONS
POLL Registration ( Latest By P – 3 days ) Registration of RO :You have been successfully registered as the RO for AC 001 Registration of ARO : You have been successfully registered as the ARO for AC 001 Registration of SO :You have been successfully registered as the SO for PS No. 1,2,3,4,5,5,10,15 under AC 001

21. POLL MONITORING OUTGOING SMS CONFIRMATIONS
POLL Registration (Poll– 1/2 day)
Registration of Presiding Officer/ Polling Officer
You have been successfully
registered as the PRO/PO for
PS No. 001 under AC 001

22. POLL MONITORING OUTGOING SMS CONFIRMATIONS TO RO / ARO / SECTOR Officers
Problem of EVM Non-Functioning
Problem of EVM Reported at PS
No Immediate Action Requested.
Problem of Law & Order
Problem of Law & Order Reported at PS No Immediate Action Requested
Other Problem
Other Problem Reported at PS No. 001.
Immediate Action Requested

23. TO RO / ARO / SECTOR Officers
Exception Reporting
(Poll – 1/2 day & Poll day)
TO RO / ARO / SECTOR Officers
Safe Arrival from DC to Polling Stations :Updates of Safe Arrival not recd for PS 1,2,5,18,21,34,87,54
Mock Poll Conducted :Updates of Mock Poll not recd for PS 1,2,5,18,21,34,87,54
Poll Started :Updates of Poll Start time not recd for PS 1,2,5,18,21,34,87,54

24. TO RO / ARO / SECTOR Officers
Exception Reporting
( Poll day & Poll – 1/2 day)
TO RO / ARO / SECTOR Officers
9 AM Poll Status Update :Poll Status Update at 9 AM not recd for PS 1,2,5,18,21,34,87,54
11 AM Poll Status Update :Poll Status Update at 11 AM not recd for PS 1,2,5,18,21,34,87,54

25. TO RO / ARO / SECTOR Officers
Exception Reporting
( Poll day/ Poll – 1 day)
TO RO / ARO / SECTOR Officers
1 PM Poll Status Update :Poll Status Update at 1 PM not recd for PS 1,2,5,18,21,34,87,54
3 PM Poll Status Update :Poll Status Update at 3 PM not recd for PS 1,2,5,18,21,34,87,54
5 PM Poll Status Update :Poll Status Update at 5 PM not recd for PS 1,2,5,18,21,34,87,54

26. Exception Reporting - Poll day TO RO / ARO / SECTOR Officers
6 PM Poll Status Update :Poll Status Update at 6 PM not recd for PS 1,2,5,18,21,34,87,54
Voters in queue at 6 PM :Voters in queue report not recd for PS 1,2,5,18,21,34,87,54
Voter Turnout Report :Voters turnout report not recd for PS 1,2,5,18,21,34,87,54
Safe Arrival at RC :Safe Arrival at RC report not recd for PS 1,2,5,18,21,34,87,54

27. Presiding Officers/ Polling Personnel have to send 18 SMS
SYNOPSIS
Presiding Officers/ Polling Personnel have to send 18 SMS
Registration
EVM & Stationary Bag Received
Safe Arrival at Polling Station
Mock Poll
Poll Start
2 Hourly report : 9 AM
2 Hourly report : 11 AM & Voter in Queue
2 Hourly report : 1 PM & Voter in Queue
2 Hourly report : 3 PM & Voter in Queue
2 Hourly report : 5 PM & Voter in Queue
Voters in Queue
VTR
Safe Arrival at Receiving Centre
Ceiling of EVM Strong Room

28. Thank You