1. Election Duties for POs and APOs
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2. PURPOSE (Ballot units and Ballot papers - ) State Legislative Assembly
Elections for
Lok Sabha
(Ballot units and Ballot papers )
State Legislative Assembly
(Ballot units and Ballot papers - )
All activities should be considered twice
(one for Lok Sabha and one for Assembly) 
White
PINK
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3. PHASES OF POLL PROCESS Polling process will be categorized as 3 phases
Before the polling
During the poll
After completing the poll
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4. BEFORE THE POLL
Report to the Returning officer one day before the election. i.e., on 6th may.
Receive the appointment order from the Returning Officer (RO).
Read carefully the appointment order, identify the name and number of the polling station.
Contact the polling party ie., 1-APO, 4-OPO, Micro observer.
Meet your polling team.
Collecting the polling materials.
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5. CHECKING THE POLLING MATERIALS
Most important items are:
Electronic Voting Machines (Ballot Unit & Control Unit – each 2nos)
Tendered ballot papers.
Register for voters (17A)
Marked copy and other copy of electoral roll
ASD(Absent/Shifted/Dead), PB(Postal Ballot) and CSV (Classified Service Voters) List
Accounts of votes recorded (17C)
PO’s dairy
Seals and Tags
Green paper seals
Strip seals
Special tags
Address tags
Contd..
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6. CHECKING THE POLLING MATERIALS
Most important items are:
Paper seal accounts - Form
Distinguishable Mark Rubber Stamp
Arrow Cross Mark Rubber Stamp
Metal Seal
Sealing wax
Indelible ink
Specimen signatures of candidates
Statutory forms
Non-Statutory forms
Other required material as per check list given by RO
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7. Proceed to the polling station along with polling party.
BEFORE THE POLL
Check the EVM’s are working or not. Checking photo electoral rolls and marked copies are similar.
Proceed to the polling station along with polling party.
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8. BEFORE THE POLL Arrival at polling station
Setting up of polling stations for simultaneous elections (Page no. 194(English) & 171(Telugu))
Assigning of duties:
First Polling Officer – Identifying the voter, in-charge of the marked copy of electoral roll (Lok Sabha). Mark the voter serial number.
Men- Women-
Second Polling Officer- In-charge for indelible ink (right hand index finger) and In-charge for Register of voters (17A).
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9. ASSIGNING OF DUTIES
Third Polling Officer – Issue of voter slips for Lok Sabha and Assembly. In-charge for other marked copy of elector (Assembly).
Fourth Polling Officer – In-charge of the Control Unit for Lok Sabha. Collects Lok Sabha voter slips.
Fifth Polling Officer – In-charge of the Control Unit for Assembly. Collects Assembly voter slips.
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10. BEFORE THE POLL
Identifying and appointment of Polling Agents (PAS), ask them to report by 6am on the day of poll.
Preliminary preparations of Statutory and Non-Statutory Forms.
Call the Booth Level Officer (BLO), locate his place beyond 100mts to the polling station.
No banners and leader photos inside the polling station.
No promotions in and around the polling station.
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11. ON THE POLLING DAY, BEFORE COMMENCING THE POLL
Conduct Mock poll at 6:00 AM before the polling agents with Lok Sabha - Control Unit & Ballot Unit and Assembly - Control Unit & Ballot Unit separately.
Poll at most – 50 votes and at least one against each candidate including NOTA (None of the Above – button)
Finish both Mock polls by 6:30AM.
Apply CRC ( Close Result Clear )
Prepare Mock poll certificates.
Sealing the Control Units with Green paper seals & strip seals.
Prepare declarations before commencement of the poll (part-I) of (Annexure – VII)
Start the polling by 7:00AM.
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12. DURING THE POLL Challenge votes – Agent challenge the voter pay Rs.5,
If Agent wins – return the amount - surrender the voter to the SHO.
If Agent loses - amount forfeited, allow the voter to vote in EVM (as normal voter)
Tendered votes - Voter demands vote
Allow voter to vote in Tendered ballot paper. Prepare List of tendered votes – Form 17B.
Blind and inform voters / Declaration by the companion (Annexure-XII)
Declaration by elector about age (Annexure – X and XI)
Refused to vote – Note in Remarks column in Register of votes (17A).
Proxy Voters: Identify the proxy voters in Classified Service Voters (CSV) list provided to us.
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13. Whom to allow inside the Polling Station
Voters
Lady voters with babies
Polling officers
Polling Agents (only one per each contesting candidate)
Micro Observer
Contesting Candidates
Officers with election duty passes.
Print and Media staff with duty passes.
Voter(VIPs with Z- category security) – Allow one security person along with the VIP Voter.
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14. After completion of the poll At 6:00PM on 7th May
If the voters are still in queue, issue them slips last to first and note them in PO’s dairy.
To Close the Poll - just press the close button.
Note the total polled votes (total male & total female).
Fill the PO’s dairy, Accounts of votes recorded(17C) and Paper seal accounts.
Prepare declaration at the end of poll (Part – III) of (Annexure – VII)
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15. After completion of the poll At 6:00PM on 7th May
Seal both the voting machines before the Polling Agents.
Prepare declaration after the sealing of the voting machine (Part – IV) of (Annexure – VII)
Issue attested copies of Accounts of Votes recorded (17C) to the Polling Agents.
Prepare statutory covers and non-statutory covers and other packets as per chapter XXXII
Return to the Distribution center and submit all the items as per the check list in the respective counters.
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16. K. Suresh, S.A., S.S., Z.P. (Boys) High School, SRIKALAHASTI
Thank you
K. Suresh, S.A., S.S., Z.P. (Boys) High School, SRIKALAHASTI
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17. FOR MORE SOCIAL STUDIES PPTs, Videos, Previous Question Papers, Model papers, Lesson Plans, Teaching Notes, Materials, Maps……etc., in Telugu and English Mediums of APSCERT syllabus. Visit
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K. SURESH
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