Terms of Reference for the Near-Earth Object Threat Mitigation Space Missions Planning Advisory Group (SMPAG) 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany

Discussions within UN COPUOS

Draft ToR for the SMPAG have been prepared during several meetings of the AT-14 The ToR should be discussed/iterated (and hopefully completed) during this meeting 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany

Content of ToR for SMPAG Purpose Rationale Scope Membership Organizational structure Tasks and members of the Steering Committee Meetings Release of SMPAG data, Findings, and Reports Terms and Conditions Points 1-4 have already been iterated in more detail in previous meetings. All points are still open for discussion. 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany

Content of ToR for SMPAG Purpose To prepare for and respond to a NEO threat through: Exchange of information Development of options for collaborative research and missions Conducting planning for asteroid mitigation campaigns Build consensus among members on recommendations for planetary defense measures 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany

Content of ToR for SMPAG 2. Rationale The threat of an asteroid or comet impact is a real and global issue demanding an international response To address such a hazard requires acting cooperatively by the global community SMPAG is a forum to: exchange relevant information, assess techniques and options, prepare responses, develop technical consensus on possible actions 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany

Content of ToR for SMPAG 3. Scope 13 points listed (a. – m.). Four broad areas: Reference missions, scenarios, technology, and decision criteria/thresholds Communications Legal and policy issues Event oriented operations Cooperative activities through arrangements among member states Data and information exchange normally without restrictions 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany

Content of ToR for SMPAG 4. Membership Space Agencies or governmental or inter-governmental entities that coordinate and fund space activities Members are countries or national or international space organizations which can contribute to a space based NEO mitigation campaign New members can join if all existing members agree Experts from other organization can be included in delegations 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany

Content of ToR for SMPAG 5. Organizational structure A Steering Committee Ad-hoc working groups (TBC) TBD 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany

Content of ToR for SMPAG 6. Tasks and members of the Steering Committee Chairmanship of the Steering Committee (SC) will rotate at 2 year intervals Chair will be nominated by members and confirmed by majority vote of the SC Representatives from the IAWN shall be ex-officio members of the SC 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany

Content of ToR for SMPAG 7. Meetings Meetings will be hosted by and rotate between members The schedule of SMPAG meetings will be established by the SC. Interval shall not be longer than 1 year. Host of each meeting will act as chair for the meeting General meeting expenses will be born by the host member Each member will cover travel costs of its representatives 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany

Content of ToR for SMPAG 8. Release of SMPAG Data, findings, and Reports Data, findings and reports of special interest will be released to the public with the approval of the Steering Committee. Releases could be via the SMPAG web site, journal papers, conferences, news media or other means. 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany

Content of ToR for SMPAG 9. Terms and Conditions The ToR can be modified or terminated by consensus of the members. The ToR demonstrate the mutual interest to exchange information on the NEO threat mitigation and develop recommended responses. The ToR do not establish any obligation or legal requirement to do so. Any member can decide to withdraw its membership at any time. Each member shall provide its own funding for its activities. 1st SMPAG meeting 6/7 Feb 2014 2013, ESA/ESOC, Germany