US Department of Transportation/ OSDBU Program and Services Southern Transportation Civil Rights Training Symposium August 19, 2009 Adrianna Clark USDOT/ Southeast Small Business Transportation Resource Center

Steps Required to do Work with USDOT’s Operating Administrations 1 Steps Required to do Work with USDOT’s Operating Administrations 1. Acquire a Data Universal Numbering System (DUNS) identification number 2. Register on the Central Contractor Registration (CCR) system 3. Complete the Online Representations and Certification Application (ORCA)

Acquiring a DUNS Number To get a DUNS number in 5 days or less The D&B D-U-N-S Number is a unique nine-digit sequence recognized as the universal standard for identifying and tracking millions of businesses worldwide. A DUNS number is mandatory to register in the CCR. 1.866.705.5711 To get a DUNS number in 5 days or less www.dnb.com/us/ Get a D&B D-U-N- S Number 2. Get a D-U-N-S Number

Register in the CCR www.ccr.gov Primary vendor database for the federal government Only registered vendors are eligible for gov’t. contracts Allows gov’t buyers to research potential contractors Vendors to receive payments under DOT contracts Buyers determine acquisition strategy for contracts www.ccr.gov

https://orca.bpn.gov Completing ORCA An electronic system replacing paper-based submission of business representation and certifications https://orca.bpn.gov

Preferences for Different types of Small Businesses Small businesses owned by socially and economically disadvantaged individuals can qualify for additional preferences in federal procurement Preferences for Different types of Small Businesses Government agencies are required by law to award a percentage of contracts to small businesses

Small Disadvantaged Businesses 8(a) Woman-Owned HUBZone SDVOB Veteran-Owned 51% owned by socially and economically disadvantaged Same as above 51% owned by one or more woman Business is located and 35% of employees reside in HubZone 51% owned and managed by SDV 51% owned by veteran

GOVERNMENT-WIDE PROCUREMENT GOALS Section 15(g) of the Small Business Act establishes the following minimum goals for the Federal Government: Small Business (All categories) – 23% Small Disadvantaged Business (SDB & 8a) – 5% Women-Owned Small Business (WOSB) - 5% HUBZone Small Business - 3% Service-Disabled Veteran-Owned SB - 3%

Type of Small Business Entity Responsible for Certification Certification Procedure General Small Business Self-Certification Register on CCR and complete ORCA SDB, 8(a), and HUBZone SBA Complete Application on SBA website WOSB Self Certification None SDVOSB Produce a DD214 and receive disability rating from VA DBE State or local entity Download application from website

Doing Business with the government How Federal Agencies buy from outside vendors Open Market Submit bid or proposal (FedBizOpps.gov) Small Business Set-Asides ALL acquisitions between $2,500 and $1000,000 is automatically reserved for SB (FedBizOpps.gov) Sole Source Under special circumstances, no competition is required (FedBizOpps.gov) Procurement Forecast Information on anticipated awards for fiscal year

SHORT TERM LENDING PROGRAM (STLP) DESCRIPTION PROVIDES A LOAN GUARANTEE ON A REVOLVING LINE OF CREDIT PRIMARY COLLATERAL IS RECEIVABLES FROM TRANSPORTATION CONTRACT(S) PARTICIPANTS CAN APPLY FOR RENEWAL FOR UP TO 5 YEARS

SUBCONTRACT AT ANY TIER IN TRANSPORTATION RELATED FIELD Cont. STLP Program Description MAXIMUM LOAN AMOUNT $750,000 SUBCONTRACT AT ANY TIER IN TRANSPORTATION RELATED FIELD APPLICATION FEE OF $150.00 PAYABLE TO THE BANK INTEREST RATE BASED ON A VARIABLE RATE CONNECTED TO THE WSJ PRIME RATE

STLP ELIGIBILITY REQUIREMENTS (a) CERTIFIED AS A DBE UNDER DOT CERTIFICATION GUIDELINES (49 CFR, PART 23 & 26) - OR - CERTIFIED BY THE U.S. SMALL BUSINESS ADMINISTRATION SECTION 8(A) PROGRAM, HUBZONE, DISABLED VETERAN OR SERVICE DISABLED VETERAN OWNED BUSINESS (b) HAVE A CURRENT TRANSPORTATION-RELATED CONTRACT (maintenance, rehabilitation, restructuring, improvement, revitalization) (c) MUST BE CURRENT ON FEDERAL TAXES

STLP ELIGIBLE ACTIVITIES Maintenance, rehabilitation, restructuring, improvements, or revitalization of any of the nation’s transportation modes – public, commercial, Federal, State, or local agency Funds may NOT be used for: contract mobilization; equipment purchases or other long term uses; refinance of existing debts; payment of non-current taxes; distributions or other payments to stock holders

FUNDS ADMINISTRATION Funds are borrowed against each invoice of the contract (s) Repayment occurs as the project owner or prime contractor pays the invoice. The payment is made jointly to the borrower and to the PL Bank and is sent to the bank, which repays the amount borrowed against the invoice and transmits the balance to the borrower

ESTABLISH ELIGIBILITY SREPS IN STLP PROCESS COMPLETE APPLICATION & PREPARE PROPER DOCUMENTATION SUBMIT COMPLETED APPLICATION & FEE TO PARTICIPATING LENDER

PROGRAM ADMINISTRATION The STLP is administered by the DOT OSDBU through cooperative agreements between DOT and several STLP Participating Lenders (PLs) Florida: Continental Bank of Miami, Miami, FL Loan documentation and financing transactions are performed by the Participating Lender (PL) Loan application processing turnaround is 30-60 days

SHORT-TERM LENDING PROGRAM OSDBU SHORT-TERM LENDING PROGRAM HOW TO APPLY Go to OSDBU Website at: http://osdbu.dot.gov/documents/pdf/stlp/stlpapp.pdf

OSDBU FINAL TIPS Central Contractor Registration (CCR) Federal Business Opportunities (FedBizOpps) Small Business Administration (SBA) Disadvantaged Business Enterprise (DBE) General Services Administration (GSA) Read RFP carefully and fully

Contact Adrianna Clark US Department of transportation office of small and Disadvantaged business utilization’s Southeast SBTRC T] 1.866.928.6289 ext. 8 E] aclark1@mdc.edu