2017 Olympics Moderator/Scorekeeper Meeting April 5, 2017

Agenda Event Schedule Moderator Responsibilities Scorekeeper Responsibilities Team Chaperone Responsibilities Student Responsibilities Venues Things to Consider

Elementary/Middle School Event Schedule Doors open at 5:45 p.m. for all olympians and spectators Moderators and Scorekeepers should arrive by 5:15; it is crucial that you are in the room before the students Event begins promptly at 6:00 p.m. Students report directly to Round 1 room assignment Awards ceremony will begin at around 8:30 p.m. if not sooner

High School Event Schedule Event will be held at CCIU Moderators and Scorekeepers check in at registration desk on 3rd floor Event will begin at 8:30 a.m. Students report directly to Round 1 room assignment Awards ceremony will begin at around 11:25 a.m. if not sooner

Round Schedule 6:00 - 6:45 p.m. - Round 1 6:50 - 7:30 p.m. - Round 2 8:30 - 9:00 p.m. - Awards Ceremony Please adhere to this schedule unless notified otherwise by Reading Olympics Staff

Moderator Instructions Report to registration for to sign-in and receive iPad You should be in your room before the students arrive to arrange the desks so teams have room to sit on the floor Before beginning a round: Position the teams in a manner that facilitates conferring among team members without providing an advantage to the opponents Introduce yourself to the students and parents; explain purpose of the event - to have fun reiterate this is not a competition Verify teams & scorekeeper Count the students Identify team captain Explain question procedure (Round 1 only) Flip coin to determine starting team

Moderator Instructions Question Procedure: Choose iBook on your iPad (Questions are labeled by Round) Do one practice question in Round 1 only Read question once clearly and slowly; if requested by team, repeat question Teams have 20 seconds to answer (scorekeeper keeps track of time) If the correct answer is given the questioning moves to the next team

Moderator Instructions Question Procedure continued: If the incorrect answer is given, the other team has the opportunity to answer Question is not re-read; other team must answer immediately The answer is verified from the question card, answer does not have to be verbatim Each team is asked 20 questions; a total of 40 questions asked per round Moderator’s decision is final Refer any audience concerns/comments to Reading Olympics staff After Round 3, please hand the iPad to RO staff before leaving your room. Each iPad will be checked-off as returned.

Moderator Instructions Teams are not allowed to ask for different questions (if they have not read the book, they should pass) Teams have up to 20 seconds to answer, they don’t have to wait 20 seconds to answer Moderators and scorekeepers are responsible for putting the room back the way it was

Scorekeeper Instructions Check in at the registration table Choose an audience member to also keep score You will stay in the same room for all 3 rounds You are responsible for monitoring time, tabulating scores, recording the final scores for that round on the scorecard, and signing the scorecard Responsible for assisting moderator At the end of Rounds 1 and 2, team chaperones will take their teams’scorecards if they are switching rooms

Scorekeeper Instructions At the end of R0und 3, remain in the room until scorecard is picked up by Reading Olympics staff Bringing a watch or timer is recommended

Score Sheet You will have 4, double-sided score sheets. Two sheets for the scorekeeper and two sheets for the volunteer Mark in the column when a team correctly answers a question. Total the points at the end of each round and record on teams’ scorecards Announce a halfway point

Scorecard

Bye Rounds Some nights have an uneven number of teams resulting in rooms only having one team assigned If you are a moderator or scorekeeper with a Bye round, you still ask that single team 20 questions and record the score on their scorecard

Round 3 When you are done with Round 3, the scorekeeper totals each team’s scorecard Flip your door hanger to the green “Round Complete” side A Reading Olympics Committee member will pick up the scorecards Scorekeepers should remain in the room until your scorecard is picked up Students should proceed to their assigned awards location (Gym, Cafeteria, or Auditorium)

Door Hangers

Team Chaperone Responsible for supervising student behavior and discipline and ensuring that the classrooms and all items in them are not disturbed Moving students from room to room based on announcements Allow students to visit concession stands between rounds only if time permits Obtain the team scorecard after Rounds 1 & 2 Assist with noise and crowd control throughout the event Remain with the team during the awards

Student Responsibilities Be on time and go directly to Round 1 room Be respectful of all host school property Remain in the room until the end of the round is announced Have fun!

Awards Ceremony The awards will be held in two locations at each venue: Phoenixville HS- gym and cafeteria; WC East HS - cafeteria and auditorium Award location is printed on scorecard Team captains will sit in the front (there will be signs with the team names) to receive ribbons when their team name is called Team captains will remain in front until all teams have been awarded ribbons Chaperone is responsible for ensuring students are reunited with their parents Teams should not begin to leave until all ribbons have been awarded

Parking/Student Drop Off

Parking/Student Drop Off

Things to Consider If you finish Round 1 or 2 early, please remain in room until the end of the round is announced For bathroom breaks, send a few students at a time, not your whole team Allow time for traffic; students will be allowed in the building at 5:45 p.m. Encourage students to eat before arriving Dress comfortably Parents who arrive after a round begins are allowed to come in the room Consider taking a picture of the classroom with your phone as a reminder of room layout

Questions? readingolympics@cciu.org Patti Gaydos- (484) 237-5364 Diane Thomson - (484) 237-5017 This presentation can be saved: File > Save > Whiteboard Visit ReadingOlympics.cciu.org for all details