Hospital Office Depot E-Catalog An Equal Opportunity University

Hospital Office Depot E-Catalog Office Depot E-catalog Opportunity Hospital departments have the opportunity to place electronic orders for office supplies Office Depot provides an e-catalog within myUK for electronic shopping and ordering of office supplies This utilizes the Supplier Relationship Management (SRM) system within myUK SRM is well tested – 35,000+ Shopping Carts for OfficeMax/Office Depot have been placed for campus departments since 2011 Hospital Office Depot E-Catalog An Equal Opportunity University

Hospital Office Depot E-Catalog Features And Benefits Office Depot shopping environment mirrors current site used for p-card ordering. Navigation, visuals, and products are identical to current Office Depot hospital website. Order placement and invoicing are all electronic data. Shopper places their cost center directly onto the Shopping Cart during order creation. Electronic invoices post directly in SRM/SAP; there are no paper or .pdf invoices Hospital Office Depot E-Catalog An Equal Opportunity University

Savings & Efficiencies Procurement cards are not used, thus eliminating need for procurement card edits and generate efficiencies (3000+ p-card orders per year within hospital areas) P-card Edit Component Number Office Depot P-Card Edits per year for hospital areas Time (10 mins) ~500 hrs Paper (5 sheets) ~15,000 sheets Ink signatures (2+) 6,000+ Hospital Office Depot E-Catalog An Equal Opportunity University

Hospital Office Depot E-Catalog Shopper Tab First Look Upon completing online training, you receive the Shopper tab in myUK to create Shopping Carts A dashboard is also included that lists all Shopping Carts you create, order status, line items, etc. Hospital Office Depot E-Catalog An Equal Opportunity University

Hospital Office Depot E-Catalog Create Shopping Cart Shoppers only have to fill in their cost center and delivery address information on the cart. Then select the Office Depot – Healthcare e-catalog to shop. Hospital Office Depot E-Catalog An Equal Opportunity University

Hospital Office Depot E-Catalog Navigate and Shop From Office Depot While on the Office Depot Healthcare catalog, Shoppers search and place items into their cart and checkout identical to the web-based site currently used for ordering. Hospital Office Depot E-Catalog An Equal Opportunity University

Hospital Office Depot E-Catalog Return Items To SRM Shopping Cart The selected items return to SRM where the Shopper simply clicks Order to submit to Office Depot. Vendor entry, GL account, etc. automatically fill-in on the cart. Hospital Office Depot E-Catalog An Equal Opportunity University

Hospital Office Depot E-Catalog What Happens After Order Placement? Orders totaling $5000 or less from Office Depot do not require pre-approval. SRM automatically transmits purchase order to Office Depot once a cart is ordered. Shoppers will receive email acknowledgements and shipping notifications directly from Office Depot Upon shipment and invoicing of goods, the Shopper and their supervisor receive an email confirmation of the order. The email contains instructions in the event of discrepancies, damaged goods, etc. Hospital Office Depot E-Catalog An Equal Opportunity University

Hospital Office Depot E-Catalog In-House Reporting Capabilities Shoppers and Business Officers have access to enhanced line item reporting of office supplies purchases by shopper ID, timeframe, cost center, etc. Hospital Office Depot E-Catalog An Equal Opportunity University

Hospital Office Depot E-Catalog How To Get Shopper Role Two requirements to receive Shopper tab: 1. Complete online Training Request Form for Shopper 2. Complete the Shopper course module through myUK Training online. Can be completed in one sitting. Shopper tab will appear in myUK within 24 to 48 hours All info and links on Purchasing website http://www.uky.edu/Purchasing/SRM.htm Hospital Office Depot E-Catalog An Equal Opportunity University

Hospital Office Depot E-Catalog Purchasing Website SRM Step-by-Step training guides, help materials, assistance email, newsletters, etc. Hospital Office Depot E-Catalog An Equal Opportunity University

Hospital Office Depot E-Catalog Help Resources SRM Resource Page on Purchasing web site: http://www.uky.edu/Purchasing/srm.htm UK Office Supply Assistance Email: ukofficesupply@uky.edu SRM Assistance Email: SRMHelp@uky.edu Hospital Office Depot E-Catalog An Equal Opportunity University

Questions? An Equal Opportunity University