1. Internet Data Exchange - General Navigation - View and Confirm Purchase Orders and Scheduling Agreements
NOVEMBER2016 REV C

2. Table of Contents Page 3 – What is Internet Data Exchange (IDE)
Page 4 - Benefits / Access
Page 5 – Logging On
Page 6 – Accessing IDE
Page 7 – IDE Supply Chain Management Dashboard
Page 8 – IDE Filter Options / Definitions
Page 9,10 – View Purchase Orders (Discrete Orders / Scheduling Agreements)
Page 11,12, 13 – Confirm Purchase Orders without Split Option
Page 14,15,16,17 – General Navigation
Page 18 – Setting Preferences
Page 19,20 – Quick Reference
Page 21 – Support Center

3. Internet Data Exchange (IDE) – What is it?
Web based application that allows suppliers to view, acknowledge, and print purchase orders / change orders.

4. Internet Data Exchange (IDE)
Benefits
Eliminates hard copies / faxes of purchase orders / change orders
Eliminates delays in receiving purchase orders / change orders
Eliminates lost purchase orders / change orders
Increases TE’s visibility (planning)
Eliminates ing / calling for delivery dates
Improves supplier performance
Access
Self-registration process - address, supplier number, and either an open
purchase order number or invoice number or complaint number required
Supplier number and purchase order number can be obtained from a TE purchase
order or by contacting your TE buyer
Invoice number can be obtained from supplier’s billing department
Complaint number can be obtained from your TE Quality contact
Select Internet Data Exchange - IDE

5. Logging onto the Supplier Portal
Go to the Supplier
Login using your address and password
Click Sign In

6. Accessing IDE
Click Internet Data Exchange to proceed to the Supply Chain Management Dashboard

7. Supply Chain Management Dashboard
Click ORDER/JIT/INVOICE to proceed to IDE View Orders Page
Home and Quick Actions are Available on the Top Right of Every Page
Home – Navigate to the Supply Chain Management Dashboard
Order/JIT/Invoice – Navigate to Internet Data Exchange View Orders
MRP Forecast – Navigate to MRP Forecast
S&OP Forecast – Navigate to S&OP Forecast
Preferences – Navigate to Preferences
Download All Firm Demand – Download All Firm Demand
Download Forecast – Download Forecast.
Download Stock Status Report – Download Stock Status Report
Download Material Document – Download Material Document
Download S&OP Forecast – Download S&OP Forecast
View Part Info – Navigate to Part Info
View Package Info – Navigate to Package Info
MRP Forecast and S&OP Forecast only appears on Dashboard is set up.
Quick Search by Purchase Order / Scheduling Agreement (SA) or Part Number
Summary
Number of open, unconfirmed orders
Number of open, unconfirmed non-inventory orders
Number of parts that have a forecast on a Scheduling Agreement
Number of Internet Labeling shipments that have not been marked Complete
Number of new download requests to view
New alerts that are ready to view

8. Internet Data Exchange – View Orders (PO/CO)
Filter Options
Suppliers can query Purchase Order Data based on the filter criteria entered in the Filter Options
Order No - Search for a particular PO / JIT
Entering a PO / JIT in this field will override all other filter criteria.
Part Number - Search for PO’s / JITs that have a particular part / material number
Entering a part number in this field will override all other filter criteria.
Start Date / End Date - Search for PO / JIT’s that were created / released within a particular date range
Status - Search for Open or Closed PO’s / JITs
Ack Status – Search for Unacknowledged or Acknowledged PO’s / JIT’s
Order Type – Search for Inventory or Non-Inventory PO’s.
Purchasing Org – Search for PO’s / JIT’s for a particular Purchasing Organization
Plant – Search for PO’s / JIT’s for a particular Plant
A Purchasing Organization must be selected before a Plant can be selected.
Order List Field Definitions
+ - Drill down to Line Item
Drop Ship – Drop ship status for Private Brand Label Suppliers only
Ack Status – PO Acknowledgement Status
Order (Rel) - TE Purchase Order or Scheduling Agreement Number
(Rel) - Scheduling Agreement Release Number
Order Date – Date Order was placed or JIT was released
Part – TE Part Number Item Category – Order Type
# of Items - Number of items on the PO
PO Status – Status of whether the PO is Open or Closed
Change Issued – The date a change was issued on the PO
Pur Org - Purchasing Organization – Plant - Location
Line Item Field Definitions
Line # - Line Item number on the PO
Part – TE Part Number for that Line Item
Rev – Part Revision
Ack Status – Line Item Acknowledgement Status
Dropship Status – Drop ship status of that Line Item
Req Qty – TE Order Quantity
Req Date – Date the product is to be delivered
Promise Qty – Same as Req Qty.
Promise Date – The date the supplier can promise to deliver the product.
Quick Actions - Actions the supplier can perform at the line item level.

9. Internet Data Exchange – View Orders (PO/CO)
Bypass Filters
Enter purchase order number in Order No. Field, Click Search
Filter Defaults
Start Date = 30 Days back from Today’s Date
End Date = Today’s Date
Status = Open
Ack Status = All
Invoice Order - Select order, click icon (only one purchase order can be selected at a time)
View PO Header - Select order, click icon (only one purchase order can be selected at a time)
Print Order - Select order, click icon (multiple purchase orders can be printed at the same time)
Acknowledge Order with no exceptions - Select order, click icon (multiple purchase orders can be acknowledged at the same time)

10. Internet Data Exchange – View Orders (PO/CO)
Click the plus sign next to PO
Line item / Schedule detail data displays
Promise Date is editable at the line item / schedule level
Line Detail – View line item details
GR – View good receipts information
Schedule Detail – View schedule detail
Print Order - Select order, click icon
Acknowledge Order - Select order, click icon (multiple purchase orders can be acknowledged at the same time)

11. Acknowledge Purchase Orders (Discrete Orders) – No Exceptions from View Orders PO / CO
Acknowledge PO’s
Select the checkbox next to the PO(s) / SA(s) to confirm
Click on the Acknowledge icon to at the Order Level to send the Acknowledgements
A confirmation message will display to let you know that the Acknowledgements have been sent

12. Acknowledge Purchase Orders (Discrete Orders) - With or Without Exceptions from Line Item
Acknowledge PO’s
Click the plus sign next to the PO / SA to view PO / JIT Line item detail
If you do not want to acknowledge all of the line items, deselect the line items you do not wish to acknowledge
Edit Promise Date if different than Request Date
Once the Promise Date is entered click on the Acknowledge button at the line item level.
A confirmation message will display to let you know that the Acknowledgement has been sent

13. Acknowledge Purchase Orders (Discrete Orders) - Splitting Schedules from Line Item
Acknowledge PO
Click the plus sign next to the PO / SA Number to view PO / JIT Line item detail
Click on the Split Schedule icon
Enter Promise Quantities and Promise Dates in the Update Schedule table
Click on the Save icon.
NOTE: The total Promise Quantity Must Equal the Total Requested Quantity
Click the item and then Acknowledge icon when returned to the Order List
A confirmation message will display to let you know that the Acknowledgement has been sent

14. General Navigation – View Header Details / Notes / Change Notes
View Order Header Details
Click the checkbox next to the PO
Click the Order Header icon
View Order Header Notes
Click Header Notes
View Order Change Notes
Click Change Notes
To Return To Order List
From Header Notes or Change Notes, Scroll to bottom of page and Click the View Orders button

15. General Navigation – Line Item Details
View Order Header Details
Click the checkbox next to the PO
Click the Order Header icon
View Line Item Details
Click Order Items
To Return To Order List
From Header Notes or Change Notes, Scroll to bottom of page and Click the View Orders button

16. General Navigation – Line Item Details
View Line ItemSchedule
Click Line 1
View Part and Revision Information
Click Part Number
View Item Details and Item Notes
Click Details
View Packaging and Process Sheet *
View Scheduled Items
Click Quantity

17. General Navigation – Good Receipt Details
View Goods Receipt Details for Scheduling Agreements
Click the plus sign next to the Scheduling Agreement
View Goods Receipt Details for Scheduling Agreements
Click the GR icon

18. Setting Preferences
Click on the Quick Actions Dropdown and select Preferences
User Preferences
General – displays the suppliers address and allows the supplier to set a different default Supplier ID if there is more than one Supplier ID associated with the profile.
Order Search – Preselect filter criteria to always be selected in the Filter Options on the PO List page
Download and Alerts – Allows the supplier to select the alert notification they want to receive.
S&OP Settings – Inquiry only for suppliers
Once the User Preferences have been updated, click on the Save Preferences button.

19. Quick Reference – View Orders
Click INTERNET DATA EXCHANGE to proceed to Supply Chain Management Dashboard
Click ORDER/JIT/INVOICE to proceed to IDE View Orders Page
Quick Reference Guide – Print Orders
Select order, click printer icon (multiple purchase orders can be printed at the same time)

20. Quick Reference – Acknowledge Orders
Select order, click acknowledge icon (multiple purchase orders can be acknowledged at the same time if no exceptions)
Click + sign, acknowledge icon

21. Support Center
The Supplier Portal contains a Support Center that provides suppliers numerous support options including this training documentation and frequently asked questions.
The Support Center can be accessed via the Supplier Portal Home Page