Tracking Haiti Relief and Transitional Shelter or T-shelter beneficiaries by GPS and Google Earth Mapping March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Project Background After the Earthquake of January 2010 Distribution of relief items in over 400 sites and hundreds of partners, parishes, institutions; 282,415 individuals receiving shelter assistance 71,401 outpatient hospital consultations (hospital and primary/camps) 1,328 of WASH units (latrines, bathing spaces, etc) installed 356 children reunified Need to build 8,000 t-shelters before June 1, ,646 built by CRS, Habitat, and Cordaid (sub grantees)

Data CollectData ManagementMapping FormsRegistering form, distribution form, activity report ComputerData EntryAnalyzing and report GPSCollect GPS coordinate CameraCapture picture SharePointData EntryView and report Google earthMap Open street mapMap ExcelToolsWith KMZ macro generator, we extract GPS information at one click. KML file (Keyhole Markup Language) AccessReport with a several tables, filter, analyzing Internet ConnectionEntry data in office and in the field SharePoint Management GIS Solution

SharePoint Microsoft SharePoint is a software product developed by Microsoft for collaboration, file sharing, and web publishing. Sharepoint on CRS Global manages the databases for the Haiti Relief Map and T-Shelter Map Google Earth - F ree version of Google Earth to create Placemark (pin) and Polygons Open Street Map - creates and provides free geographic data such as street maps

GPS registers the geographic site of the distribution or the location of each t-shelter A picture of the completed t-shelter construction is taken (with permission from the beneficiaries ) GIS Technology All information collected from the forms is entered into a database on Sharepoint

Mais-Gate Site – T-Shelters

Take the GPS coordinates and enter this on the beneficiary form Step one Coordinates (Latitude, longitude) to form Process – T-Shelters

Step two Data entry into SharePoint. All data from the form is matched to the SharePoint table fields Process – T-Shelters

Step three Design a polygon (visual tool in Google Earth) of the geographic boundaries of the CRS t-shelters A thumbnail is created for each shelter already built. Database SharePoint Work with at least two tables KML Generator Process – T-Shelters

SHELTERShelterName PLOT Latitude Longitude Address With an excel macro, a KML file is generated that is logged in Google Earth for the shelter map design Excel file – KML in Google Earth

Process – Haiti Relief Map Step 1: Sector indicators established # of WASH infrastructures installed Step 2: Data fields determined and data collection from weekly reports

Process – Haiti Relief Map Step 3: GPS information collected on sites Step 4: Transfer data to SharePoint Step 5: Populate the map

Key Challenges Internet connectivity and electricity in the field SharePoint does not block double entries Difficult to establish indicators for sectors in a timely manner It was also difficult to distinguish which donor contributed to which activities at each site Large amounts of data require more than Google Earth as the platform – need ArcGIS

Lessons Learned – T-Shelter Visualization tool for small amounts of data – Google Earth may be more appropriate; large amounts of data and several databases – ArcGIS Visually see zone of geographic intervention Visually CRS can show other actors and avoid duplication of sites and beneficiaries – Stake their claim!

GPS coordinates are needed at the very beginning Establish one name for a site/partner/camp Invest the resources upfront reduces the duplication and the costs in the long term Advocating The Relief Map to the UN Cluster system Lessons Learned – Haiti Relief Map

Sustainability Team members maintaining and updating the database on a daily or weekly basis (cost) Coordination between the Program Managers and M&E Team Utilize in-country expertise for updating the database T-Shelter and Haiti Relief Map Establishing a protocol for emergency response using GPS and Arc

Usage 1.Share CRS interventions on where it is working in a densely populated urban area with other actors and the UN Cluster system 2.Twinning parishes in the States – updates 3. Produces reports to donors/internal use 4. Hyperlinks to success stories and photos for certain sites

Summary and Close ICT 4D solution sustainability must be considered from the outset. - Cost Benefit Analysis UN – One Response Emergency Response – Visual Tool GPS Indicators Avoid duplication Reporting - SitReps

Thank You! Merci! Mesi anpil!