1. FSC Training on FSC IM Tool
X Month 2015

2. OVERVIEW OF THE TRAINING
Why a FSC IM Tool?
FSC Reporting
Reporting Planned Activities
Reporting Monthly Actuals
Reports and Maps
Actual Monthly Update Matrix
Tools: Human interest stories

3. FSC Reporting Why report to FSC?
Enhanced coordination: gaps and response
Automated analysis of activities via IM tool
FSC can advocate for members
Inclusion into FSC products (3W Maps)
Accountability to donors
Why report to FSC?

4. FSC Reporting
Who should report to FSC? Example1: DFID – WFP – Cooperating Partner Example 2: USAID – NGO 1 Example 3: Consortium: ECHO – NGO 2 as Lead – NGO 3 as sub-awardee

5. PRINCIPAL RECIPIENT FSC Reporting
Who should report to FSC? Example1: DFID – WFP – Cooperating Partner Examples 2: USAID – NGO 1 Example 3: Consortium: ECHO – NGO 2 as Lead – NGO 3 as sub-awardee
PRINCIPAL RECIPIENT

6. FSC Reporting Assessments Analysis and Advocacy Targets
Planning Information
Actuals
Analysis and Advocacy
Who is responsible for each?

7. FSC Reporting Partners Responsibility to FSC Assessments
Targets
Planning Information
Actuals
Analysis and Advocacy
Partners Responsibility to FSC

8. Needs Assessments & Analysis
Planning Information
Needs Assessments & Analysis
Targets
Planning Information
Actuals
Analysis and Advocacy
Why would planning information be important to the FSC

9. Planning Information What? When? How? - Planning Matrix Template
Whenever an agency has new activities
Whenever plans are modified
How?
Complete Planning Matrix template and submit to FSC IMO,

10. Planning Information
Refer to Remember Sheet in the Planning Matrix Excel Document for a definition of each of the categories and indication of which categories are mandatory or non-mandatory. This information should be communicated with partners throughout the training, for each of the training slides in this presentation.
Partners complete a planning sheet, using the planning matrix for each planned activity in their overall programme. Cluster IMO enters planning information in the IM Tool.

11. Drop Down Boxes: Implementation Start Date, Implementation End Date

12. Drop Down Box: Funding

13. Drop Down Box: Strategic Objective, Priority Activity Category (see next slide)

14. Priority Activity Category
FSC Strategic Objective
Priority Activity Category
Ensure Access to Food  
Food Distribution
Conditional Cash
Cash for Work
Rehabilitate and Protect Livelihoods  
Inputs distribution
Distribution of goods/services
On 3W sheet referred to as “Objective” & “Activity Type”

15. Drop Down Boxes: Response Purpose, Resilience Strategy, Modality

16. All free text: These cells may be empty depending on the modality

23. Planned Inputs

24. Refer to Input Catalogue (gFSC IM Tool User Manual, Annex 2) for more examples
All of the above inputs would most likely not be distributed in one operation but they have been included on this table as examples

25. Practicum Practice completing the planning matrix:
Organization: Your organization
Response Purpose: Relief
Activity Description: Distribution of Food
Modality: Food
Start Date: August 2015
Rural/Urban: Rural
End Date: November 2015
Targeted Beneficiary Group: Residents
Funding: Funding Received
Unit of Counting: Individuals
Donor: Undisclosed
Vulnerability Group: Women
Strategic Objective: Ensure Access to Food
Input: 2 kilos of rice
Priority Activity Category: Food distribution

26. Practicum Practice completing the planning matrix:
VDC
Planned Number of Beneficiaries
Sirdibas
750
Manbu
1,500
Gumda
500

27. Monthly Reporting Assessments Analysis and Advocacy Targets
Planning Information
Actuals
Analysis and Advocacy

28. Monthly Reporting When? Reporting deadline: 10th of each month.
e.g. From the 1- 10th partners should submit the actual values for the interventions that were implemented during the previous month.

29. Log In

30. Managing the IM Tool URL: https://imtool.foodsecuritycluster.net/
2) Username/Password (case sensitive) to log in.
3) My Account: Change Password/ Address

31. Actual Monthly Update > Select Operation

32. Actual Monthly Update > Select Operation

33. Actual Monthly Update > Update Beneficiaries & Livestock Reached

34. Actual Monthly Update > Update Beneficiaries & Livestock Reached

35. Approval Status

36. Nothing to report for the month

38. Connect to Internet

39. Practicum
Login with your credentials:

40. Practicum Enter actuals for:
Activity: “Distribution of Food: August 2015 – November 2015, Food”
Month: August 2015
Geographical areas:
Gumda: 50
Manbu: 600
Sirdibas: 700

41. Upload data from Excel

42. Upload data from Excel

43. Upload data from Excel

44. Upload data from Excel
Save the file to your computer

45. Upload data from Excel

46. Upload data from Excel

47. Upload data from Excel

48. Upload data from Excel

49. Practicum Download excel file and enter actuals for:
Activity: “Distribution of Food: August 2015 – November 2015, Food”
Month: September 2015
Geographical areas:
Gumda: 375
Manbu: 400
Sirdibas: 375

50. Reports Planned Response by geographic area
Partner Actual Response by geographic area
3) Target Report by geographic area
4) Actual/Target Values
5) Plan/Targets Values
All reports are on a monthly basis, unless strategic objectives have been aggregated.
Explain meaning and added value of each report/map (refer to gFSC IM tool user manual)

51. Reports > Planned Response
Replace with more up to date example?

52. Reports > Planned Response (by Response Purpose)
Replace with more up to date example?

53. Reports > Planned Response (by Response Purpose)
If the total cluster response has been activated you will also be able to filter the data by one or more organizations, donors, activities and implementing partners, however it is not mandatory to filter the data by any of these categories. Sort the data alphabetically or numerically by clicking on the column titles.

54. Reports > Planned Response (by Modality)
Replace with more up to date example?

55. Reports > Partner Actual Response (by Response Purpose)

56. Reports > Target Report

57. Reports > Actual/Target Values Report

58. Reports > Plans/Target Values Report

59. Reports/Maps Actual/Plans Actual/Targets Plans/Targets
Partner Presence
% Beneficiaries by geographic area
By Response Purpose, FSC Strategic Objective, Modality, Targeted Beneficiary Group
Aggregation of strategic objectives when applicable
Aggregation:Aggregation of strategic objective by months over which the planning values and actuals values will be summed up.
 Strategic objectives are agregated when the effect of a distributed input (e.g. seeds, vouchers) applies over a period of time. For reports/maps regardless of which month is selected the planning and actual values for aggregated objectives are summed based on the months selected for aggregation.

60. Report > Actual/Planned

61. Map > Actual/Planned
(by Response Purpose)
The system will automatically produce basic maps (so less GIS skills needed from IM Officers to be able to produce a few standard reports).
Replace maps with cluster examples if possible
Iraq

62. Map > Actual/Planned (by Targeted Beneficiary Group)
Somalia

63. Map> Actual/Planned
By Modality
(Ukraine)

64. Report > Actual/Target

65. Map > Actual/Target (by Strategic Objective)
FSC Information Management Tool
South Sudan

66. Report > Plan/Target

67. Map > Plan/Target
Strategic Objective
Niger

68. View Settlements
View settlements as points on map colored according to assistance reached

69. Production of Maps by Different Administrative Layers

70. Production of Maps by Different Administrative Layers
Map at admin 1 (region)

71. Production of Maps by Different Administrative Layers
Map at admin 1

72. Partner Presence

73. Partner Presence

74. Partner Presence

75. Partner Presence

76. Partner Presence

77. Practicum Pull up reports and maps for your organization.
Export data to excel

78. Map > Actual/Planned
(by response purpose)
The system will automatically produce basic maps (so less GIS skills needed from IM Officers to be able to produce a few standard reports).
Replace maps with cluster examples if possible

79. Map > Actual/Target (by strategic objective)
The system will automatically produce basic maps (so less GIS skills needed from IM Officers to be able to produce a few standard reports).
Replace maps with cluster examples if possible

80. (by strategic objective
Map > Plan/Target
(by strategic objective
The system will automatically produce basic maps (so less GIS skills needed from IM Officers to be able to produce a few standard reports).
Replace maps with cluster examples if possible

81. Actual Monthly Update Matrix
As an alternative to the IM Tool, partners may submit monthly updates through the actual monthly update matrix.

82. Most of this information is already collected by the planning matrix, however to identify the operation it is mandatory to include some information , marked with a *

86. Make reference to the planning matrix-emphasize that the same vulnerability category that was planned for must be reported on in the actual monthly update

87. Way Forward
Monthly Planning Matrix, including plans August December 2015, to be sent by 26 August to:
Starting 1 September Actual monthly updates entered by partner in the IM Tool
Deadline: 10th of following month
For Support Contact:
FSC IMO:

88. Thank you! Questions?