March 9, 2017 Technology committee

ACCESSIBILITY AT OHLONE

ICT ACCESSIBILITY

WORKSHOPS THROUGHOUT SPRING SEMESTER EVERY TUESDAYS March 14 (Room 7104) March 21 (Room 7102) March 28 (Room 7104) April 11 (Room 7107) April 18 (Room 7102) April 25 (Room 7102) May 2 (Room 7102) May 9 (Room 7102) EVERY WEDNESDAYS March 15 (Room NC 1118) March 29 (Room NC 1118) April 5 (Room NC 1118) April 19 (Room NC 1118) May 3 (Room NC 1118) EVERY THURSDAYS March 9 (Room 7107) March 16 (Room 7104) March 23, 30 (Room 7102) April 13 (Room 7102) April 20 (Room 7104) April 27 (Room 7102) May 4, 11 (Room 7102) From 2 pm to 2:30 pm

TRAINING PLAN - UPDATES

2017-2018 TECHNOLOGY TRAINING PLAN SUB COMMITTEE MEMBERS Jeff O’Connell Lynn Hickson Margaret Lee Kyle Livie Ron Sha Tracy Virgil Chris Dela Rosa https://docs.google.com/spreadsheets/d/1zZeF2p9W254cuCs0ME9ZDFComHWsxYJ-EUW_kw_AMic/edit?usp=sharing

TMP – 2017-2018 ACTION ITEMS

2017-2018 ACTION ITEMS – TECH MASTER PLAN (1) INSTRUCTIONAL TECHNOLOGY 1 Academic Core Building – Large Lecture Hall INSTITUTIONAL TECHNOLOGY 2 Digital Signage Professional Development Database Electronic Personnel Action Form Intranet/Portal Student Educational Planning Software

2017-2018 ACTION ITEMS – TECH MASTER PLAN (2) TECHNOLOGY INFRASTRUCTURE 3 Student Email – Microsoft Office 365 Cloud-based Authentication of all systems Computer Replacement Plan Colleague Web Time Entry Colleague Database Migration Phase II Telephone System Upgrade (VOIP) Wireless Network Upgrade (Fremont and Newark) INFORMATION SECURITY 4 Identity Management and Single Sign On

VIRTUAL DESKTOP – HYMAN HALL

VDI – HYMAN HALL IMPLEMENTATION (1) Benefits Improved Student experience. VDI improves performance. Extended Student Services. Applications available outside of the classroom. Improved maintenance and uptime, less staffing requirements, ease of software deployment, standardization of software, and availability of virtual applications. Extends the life cycle of usable computer systems.

VDI – HYMAN HALL IMPLEMENTATION (2) Technology Master Plan VDI is part of the 2016-2017 Action Items under the TMP - implement a pilot virtual desktop infrastructure at Hyman Hall. Implementation Fall Semester 2017

NETWORK UPGRADE – CORE SWITCH

NETWORK UPGRADE – CORE SWITCH (1) Benefits Core network support for all TMP objectives. Future support of high network demands such as: expanding wireless connectivity, Voice over IP, Video Surveillance, new emerging connectivity needs. Support for the new academic core buildings. Increased security and monitoring.

NETWORK UPGRADE – CORE SWITCH (2) Technology Master Plan Network equipment upgrade is part of the 2016-2017 Action Items under the TMP – replace end of life network equipment. Implementation Summer 2017

EARLY ALERT SOFTWARE - STARFISH

EARLY ALERT SYSTEM – STARFISH (1) Background Introduced to Tech Committee in Aug 2016 Student Success and Support Program (SSSP) funded. Adopted by California Community College Technology Center Goals Identify students that need attention – at risk Communication provided timely to students Manage issues to resolution in a timely fashion

EARLY ALERT SYSTEM – STARFISH (2) Key Features Colleague and Canvas Integration Automatic and Manual Flags Kudos Role and Relationship-based Access Central, Secure Student Folders Communication Workflow Case Management Dynamic Reporting

EARLY ALERT SYSTEM – STARFISH (3) Key Information Pilot started on Feb. 23 Includes 22 sections (11 faculty members) Project Sponsor – Wayne Takakuwa Tijan White – Functional administrator Jennifer Harper – Lead counselor

EARLY ALERT SYSTEM – STARFISH (4)

ACB – LARGE LECTURE HALL

ACB – LARGE LECTURE HALL (1) Assumptions Will be in operation by Summer 2018 Will offer state-of-the-art instructional technology What we have done so far… Met with user groups and Dr. Stagnaro Visited a showroom in San Jose with the videowall demo Working with the construction team to have the infrastructure in place to support the vision

ACB – LARGE LECTURE HALL (2)

ACB – LARGE LECTURE HALL (3)