A Guide to INCTR s Portal Enhancing international communication in the service of global cancer control

What is a Web Portal? A portal, as its name implies, is a single point of access to a set of linked applications that are of interest to various types of users A portal, as its name implies, is a single point of access to a set of linked applications that are of interest to various types of users The consistent look and feel with regard to access to information or the use of the linked applications provides significant advantages to communication and collaboration The consistent look and feel with regard to access to information or the use of the linked applications provides significant advantages to communication and collaboration

How does it differ from a Web Site? A portal is much more interactive, permitting users to modify content, and even the appearance of web pages A portal is much more interactive, permitting users to modify content, and even the appearance of web pages Users given appropriate rights can even create new electronic work spaces (sites) for a group, document or meeting Users given appropriate rights can even create new electronic work spaces (sites) for a group, document or meeting Available applications include surveys, discussion groups, alerts when a document or library is modified, etc. Available applications include surveys, discussion groups, alerts when a document or library is modified, etc.

The INCTR Portal The INCTR portal is constructed with Microsoft Share Point Portal Software The INCTR portal is constructed with Microsoft Share Point Portal Software The provider is Capital Technologies Information Services: The provider is Capital Technologies Information Services: It consists of a hierarchical complex of web sites; the Portal Home Page is reached via INCTRs web site: It consists of a hierarchical complex of web sites; the Portal Home Page is reached via INCTRs web site:

What is its value? The portal will provide information and permit sharing of a broad range of files and applications The portal will provide information and permit sharing of a broad range of files and applications Through improve communication and storage of past and present files at a single location, it will improve the management of projects and events of all kinds Through improve communication and storage of past and present files at a single location, it will improve the management of projects and events of all kinds While much of the portal will be accessible to anybody able to access the internet, some sites will be working sites for INCTR staff or groups While much of the portal will be accessible to anybody able to access the internet, some sites will be working sites for INCTR staff or groups

INCTR Portal Home Page The home page provides a series of options listed on the Quick Launch bar at the left of the screen: The home page provides a series of options listed on the Quick Launch bar at the left of the screen: Click on one to move to a picture or document library, or to one of the subordinate sites listed, e.g., INCTR Programs

Statistics Some statistics relevant to developing countries are revealed by scrolling down and selecting the required information at the pull down bar. Some statistics relevant to developing countries are revealed by scrolling down and selecting the required information at the pull down bar. Governing Council Members are shown on the right

Some Useful Locations You can click on any item in black on the Quick Launch bar to move to the site in question: e.g. Education, Palliative Care, Forum, etc. You can click on any item in black on the Quick Launch bar to move to the site in question: e.g. Education, Palliative Care, Forum, etc.

The Education Site Here you can access presentations from past INCTR Annual Meetings and also presentations on selected topics (e.g., imaging in various cancers Here you can access presentations from past INCTR Annual Meetings and also presentations on selected topics (e.g., imaging in various cancers

The Palliative Care Site Here you can access INCTRs Clinical Guidelines for Palliative Care and provide comments on them via the survey Here you can access INCTRs Clinical Guidelines for Palliative Care and provide comments on them via the survey

Members Forum The Forum site is an interactive site, the content of which is both contributed by and available to INCTR members The Forum site is an interactive site, the content of which is both contributed by and available to INCTR members This site also includes a list of all members, that is periodically updated, and the potential to perform surveys or have group discussions This site also includes a list of all members, that is periodically updated, and the potential to perform surveys or have group discussions

Returning Home Note that on each site, you can return to the Portal Home Page by clicking on Up to INCTR Home Note that on each site, you can return to the Portal Home Page by clicking on Up to INCTR Home

Announcements and Links Announcements on the home page are visible under the description, and many external internet sites are included on the right side of the page – just click and go!: Announcements on the home page are visible under the description, and many external internet sites are included on the right side of the page – just click and go!:

INCTR Branches You can move to the home page of an INCTR Branch or Office simply by clicking on its global location on the map: You can move to the home page of an INCTR Branch or Office simply by clicking on its global location on the map: INCTR USA NNCTR/INCTR (Nepal)

INCTR Branches There is also a common website for all branches, available via the list of links, from which the individual branch websites can also be accessed. There is also a common website for all branches, available via the list of links, from which the individual branch websites can also be accessed.

Branch Home Pages Each of the branch sites provides similar information to that on the portal home page, but is specific to the particular branch: Each of the branch sites provides similar information to that on the portal home page, but is specific to the particular branch:

INCTR Staff Sites Some areas of the Portal are accessible only to INCTR staff and Associate Members throughout the world Some areas of the Portal are accessible only to INCTR staff and Associate Members throughout the world In such cases, a password is required to access the sites In such cases, a password is required to access the sites Passwords will be provided by INCTR Headquarters in Belgium Passwords will be provided by INCTR Headquarters in Belgium

Communications among INCTR Collaborators In addition to the public and staff sites are workspaces for specific INCTR groups e.g., Governing Council, Special Panel, Strategy Groups In addition to the public and staff sites are workspaces for specific INCTR groups e.g., Governing Council, Special Panel, Strategy Groups Others are workspaces for work groups whose members are located in different countries e.g., NETWORK, Annual Meeting Others are workspaces for work groups whose members are located in different countries e.g., NETWORK, Annual Meeting These sites are also password protected These sites are also password protected

Entering a Password Protected Site If you attempt to enter a password protected site or workspace, you will be asked for your username and password. If you attempt to enter a password protected site or workspace, you will be asked for your username and password. If you are not allowed entry but no request for a password is made, check that your computer will ALLOW POPUPS for this site If you are not allowed entry but no request for a password is made, check that your computer will ALLOW POPUPS for this site

Entering Your Username and Password Enter the domain name (W2K3-PORTALS)\username in the top row. Enter your password in the second row. Choose remember password if you wish, and click OK

How to Download Files Text or graphic files are stored in document libraries and accessed via the quick launch bar or from a web part displayed on the relevant home page Text or graphic files are stored in document libraries and accessed via the quick launch bar or from a web part displayed on the relevant home page Document library on Quick Launch side bar Document Library displayed on Home Page

Document Libraries The screen obtained from either clicking on the Quick Launch bar or on the title of a document library displayed on the page looks like this: The screen obtained from either clicking on the Quick Launch bar or on the title of a document library displayed on the page looks like this: PDF File Folder containing more files. Click on text to open it

Accessing a Folder in a Library This screen shows the list of PowerPoint presentations displayed when the PowerPoint folder within the previous library is opened. This screen shows the list of PowerPoint presentations displayed when the PowerPoint folder within the previous library is opened.

Accessing Document Files A document file is best opened or saved by a right click and choosing from the menu which appears: A document file is best opened or saved by a right click and choosing from the menu which appears: Right click on document of choice A left click permits you to download the file into your computer (password needed)

How to Download Documents for Editing Documents for editing and returning to its original location, or new documents, created online or uploaded, will only be accessible by members with password access to the relevant site. Documents for editing and returning to its original location, or new documents, created online or uploaded, will only be accessible by members with password access to the relevant site. Even if you download and save a document from a public site, you will not be able to reload an edited version Even if you download and save a document from a public site, you will not be able to reload an edited version

Downloading Files for Editing To edit a file, it must be accessed from the library screen by clicking on the arrow to the right of a file and choosing from the menu: To edit a file, it must be accessed from the library screen by clicking on the arrow to the right of a file and choosing from the menu: e.g., Edit in Microsoft Word

Uploading Documents Documents may be uploaded to a library via the upload document choice in the horizontal menu bar in a document library: Documents may be uploaded to a library via the upload document choice in the horizontal menu bar in a document library:

Setting Alerts You can arrange for an to be sent to you each time a specific document is changed, or each time a change is made to a document library. You can arrange for an to be sent to you each time a specific document is changed, or each time a change is made to a document library. Click on Alert me and follow instructions for alerts to changes in the entire library Click on menu item for alerts relating to a specific document

Feedback The purpose of the Portal is to enhance communication and to give improved access to information The purpose of the Portal is to enhance communication and to give improved access to information If there are items you would like to be made available, or you are having difficulties in accessing information, please contact INCTR – via or If there are items you would like to be made available, or you are having difficulties in accessing information, please contact INCTR – via or Please be aware that INCTRs resources are limited, and some sites may require updating. Please be aware that INCTRs resources are limited, and some sites may require updating.