International Open Tender WORK CONTRACTS International Open Tender (5.3) € 5 MEuro ≤ Works Budget http://europa.eu.int/comm/europeaid/tender/gestion/index_en.htm

STEPS IN ORGANISING THE INTERNATIONAL OPEN TENDER (5.3.1.1) Publication of a Contract Forecast on Internet, in OJEC, and any other media as appropriate Publication of the Procurement Notice on Internet, in OJEC, and any other media as appropriate

STEPS IN ORGANISING THE INTERNATIONAL OPEN TENDER (5.3.1.1) Drafting the Tender Dossier Despatch of Tender Dossier to would-be tenderers Organise a clarification meeting and/or a site visit (if appropriate) Receiving, registering and storing tenders

STEPS IN ORGANISING THE INTERNATIONAL OPEN TENDER (5.3.1.1) Organisation and chairing of tender evaluation sessions, including: preparatory meeting, tender Opening Session, technical evaluation and financial evaluation Drafting the Evaluation Report Preparation of the Contract Notification of the successful Tenderer Signature of the contract Publicising the award of the Contract.

International Open Tender DEADLINE FOR SUBMISSION OF APPLICATIONS Deadline for submission Duration of publicity incl. forecast = 135 days min 30 days Contract forecast to EC for translation 15 days Proc. Notice to EC Procure. Notice published Contract Forecast published min 90 days Procurement Notice 90 days Contr. forecast 30 days

Cycle of Project & Financing Year 1 Year 2 Year 3 Year 4 Year 5 FM Duration FM signature Contracting deadline Pre-Feasibility Feasibility + ToRs Payments (Disbursement) 30 days prior to disbursement period end, for checking documents and make final payments 30 days Contract signature Duration of financing contract

CONTRACT FORECAST (5.3.1.1) (Annex D01) Sets out the specific characteristics of the planned tender procedure Must be published (in OJEC, Internet and any other appropriate media) as soon as possible after decision approving the programme for work contracts Must give a brief indication of the subject, content of the contracts concerned

PROCUREMENT NOTICE (5.3.1.2) (Annex D03) Must be published (in OJEC, Internet and any other appropriate media) not earlier than 30 days after the publication of the Contract Forecast Must identify clearly, precisely, and completely the subject of the project and who the Contracting Authority is

TENDER DOSSIER (5.3.2) Instructions to Tenderers Draft contract and annexes Tender submission format

1. INSTRUCTIONS Type of contract Selection and Award Criteria The Evaluation Grids (yes/no format) Variants ? Subcontracting ? Currency Format for Tender guarantee

2. DRAFT CONTRACT AND ANNEXES Form as per Annex D4 Special Conditions Technical Annexes (including TS and timetable) General Conditions Format to be used for Guarantees Any additional information Fixed or revisable Price (Yellow/Red FIDIC)

3. SUBMISSION FORMAT A single sealed envelope or package Variant solutions – if allowed