Use Cases: When to use what in Office 365

Johnny Lopez Community Leader in Office 365 and SharePoint Twitter: @Rockett_15 Houston SharePoint User Group President SharePoint Saturday Houston Chair Houston, Tx Johnny is a passionate evangelist who attributes his professional experiences, technical expertise and real-world SharePoint and Office 365 experience with organizations. He served 10 years in the U.S. Navy serving on 2 Aircraft Carriers (USS Eisenhower & USS Nimitz) as an Electrical Work Center Supervisor. He graduated from the University of Phoenix of Houston in 2011 with a Bachelor of Science degree in Business Information Systems. Johnny has been working in the SharePoint community for the last 9 years.

Agenda What is Office 365? Define each Service Discover Use Cases Questions Demo (If time allows)

Firstly, lets understand Office 365

I want to know what Office 365 is? Office 365 is your personal Office and more. It lets you work from anywhere, on any device, whether you’re online or offline. That means more powerful tools for creating content, better ways to work together, and easier ways to share.

Delve Wouldn’t it be great if you could search for information at work just as easily as you do on the Internet? With Delve you can. That means you can quickly find what you need across sites, files, conversations and more. Now you can always stay connected and informed on topics that you and your colleagues are working on. Let Delve quickly surface the content you need for your job and the projects you are working on. Delve’s results are tailored to you so they are relevant, real-time & up-to-date.

OneNote OneNote is a digital notebook that allows you to gather and organize your notes and information. You can organize text, pictures, digital handwriting, audio, video, and more, in one notebook. It provides powerful search capabilities to easily find information and you can share your notebooks and work together with others more efficiently.

SharePoint Organizations use SharePoint as a secure place to store, organize, share, and access information from any device. SharePoint Online - A cloud-based service, hosted by Microsoft, for businesses of all sizes. Instead of installing and deploying SharePoint Server on-premises, any business can subscribe to an Office 365 plan or to the standalone SharePoint Online service. SharePoint Server - It includes all the features of SharePoint Foundation. And it offers additional features and capabilities, such as Enterprise Content Management, business intelligence, enterprise search, personal sites, and Newsfeed.

OneDrive OneDrive is the place where you can store, share, and sync your files and then get to them from anywhere on virtually any device. Work on documents with others at the same time (if you store them in OneDrive). Send files from Outlook 2016 as modern attachments When you attach files from OneDrive, OneDrive for Business or SharePoint, you can share them as View only, or give the recipients Edit permissions, which helps them collaborate easily on one copy that everyone works on.

SharePoint and OneDrive cloud momentum 250k Organizations 85% Of Fortune 500 60% Of all seats are online 90% Growth in active users 300% Growth in data stored

New SharePoint and OneDrive cloud momentum 300k+ Organizations 85% Of Fortune 500 65%                          Of all seats are online 90% Growth in active users 300%     Growth in data stored  https://techcommunity.microsoft.com/t5/SharePoint-Blog/Connecting-the-modern-workplace-with-SharePoint-and-OneDrive/ba-p/110399

Planner Planner is a light weight project management tool that makes it easy for your team to create new plans, organize and assign tasks, share files, chat about what you’re working on, and get updates on progress.

Sway Sway is an app from Microsoft Office that makes it easy to create and share interactive reports, personal stories, presentations, and more. You can chose from various templates like; internal or external newsletters, How Tos, Business presentations and many more.

Office Video Office 365 Video provides with a secure, company-wide destination for posting, sharing and discovering video content. From on boarding new employees, to distributing a CEO message company wide, to community contributions, video can enrich internal communications and collaboration.

Stream Find what you need fast with smart search tools Intelligence features provide more ways to find and interact with your videos—so everyone can access relevant content quickly and easily. Collaborate more easily in apps you already know Intuitive video sharing—through the browsers and apps people use most—makes it easier for everyone to engage and collaborate productively. Make your communications more compelling Reach your entire company and keep everyone connected, bringing even remote teams together with the personalized power of video.

Skype for Business You need to get the right people working together to get the work done which is not always simple in our on- the-go world. Office 365 makes it easy for people to meet and connect online, from wherever they are, on multiple devices. With Skype for Business, people can join or start a meeting in just one click, whether you are. HD video, screen sharing, view meeting materials, real-time note- taking and chat with other attendees.

Yammer Some of the best ideas come from spontaneous conversations, with people you never expected. Yammer is your social workspace in Office 365 that makes it easy to have conversations, collaborate on projects, and get work done with teams across the organization. Get connected to the right people, share information across teams and organize around projects. Target/tag discussions/topics/people easily Quickly pull together a group in Yammer to share updates, ask questions, get feedback and collaborate on files—all in a central place.

Office 365 Groups Use Office 365 Groups when you just want basic collaboration tool of a shared mailbox, conversations and discussions, a shared calendar, shared tasks (Planner) and a place to Share files and work on them together. Public or Private Distribution Lists email address Shared Calendar SharePoint Site OneNote book Access from Outlook Online or Client Connect 3rd Party Apps

Microsoft Teams Microsoft Teams is the chat-based workspace in Office 365. It's the hub for team chats, calls, meetings, and messages. Teams is extensible and customizable, and it's secured and standards-compliant to make sure your company's most sensitive collaborations are private. Bring your team together Chat 1:1 and with groups Connect with online meetings Files, notes, apps, and more, all in one place

A few use cases Connect Learn Collaborate I want to find an expert or expertise inside of my organization I want to ask for help on a problem I want to have a collaborative workspace for myself and my colleagues I want to manage tasks and assign responsibilities for others I want to find an expert or expertise outside of my organization I want to read company news or find out more about my organization I want to share a file with all colleagues I want to share a video with others I want to chat immediately with colleagues in different time zones I want to search across all content I have access to I want to share a file with specific colleagues. I want to co-author content with colleagues I want to organise a chat with colleagues in different time zones I want information to be automatically served to me based on my profile, activity and interests. I want to share a file with External Parties I want to share meeting motes with others I want to connect with my colleagues and content when I am out of the office I want to store a personal file and control whom can see it. I want to manage my meetings more effectively. I want to prepare an interactive presentation including video, images and clickable content I want to work on documents remotely online and offline

Finding experts inside the company

I want to search across all content I have access to

Finding experts outside of the Company

I want information to be automatically served to me based on my profile, activity and interests

I want to chat immediately with colleagues

I want to ask for help to a problem?

I want to organise a chat with colleague

I want to share a file with all colleagues

I want to connect with my colleagues and content when I am out of the office

I want to share a file with specific Colleagues.

I want to have a collaborative workspace (Team / Project / Community) for myself and my colleagues

I want to read company news or find out more about

I want to manage my meetings more effectively

I want to share a file with External Users

I want to manage tasks and assign responsibilities for others

I want to store a personal file and control whom can see it.

I want to work on documents remotely online and offline

I want to prepare an interactive presentation including video, images and clickable content

I want to share meeting notes with others

I want to Co-Author Content with Colleagues

I want to share a video with others.

Office 365 Roadmap The Office 365 Roadmap lists updates that are currently planned for applicable subscribers. Updates are at various stages from being in development to rolling-out to customers to being generally available for applicable customers world-wide. https://products.office.com/en-us/business/office-365-roadmap

Questions?