Community Leadership Council Say Yes Guilford RFP Pre-Proposal Meeting February 10, 2017 1:00 PM Community Leadership Council

Welcome/Introductions Say Yes To Education Overview Overview of RFP TODAY’S AGENDA Welcome/Introductions Say Yes To Education Overview Overview of RFP Questions

Mary Vigue Keith G. Pemberton Donnie Turlington Executive Director SAY YES GUILFORD TEAM Mary Vigue Executive Director Keith G. Pemberton Director of Student & Family Engagement Donnie Turlington Director of Communications

Purpose Select a Vendor (Admin & HR) Family Support Specialist RFP OVERVIEW Purpose Select a Vendor (Admin & HR) Family Support Specialist Excerpt from the RFP

SAY YES GUILFORD 28 years of experience in seven different communities Started with a class of 112 sixth graders in 1987 Grown into national nonprofit that works with entire cities, counties and school systems Serves 140,000 students

RFP OVERVIEW CONTINUED Strategic commitment to data driven approach to service provision. Generates Individual Student Growth Plans for Effective Case Management Informs Family Support Specialists and Drives the Work of Student Support Teams Enables the Assessment of the Effects of Interventions Supports Identification of Gaps in Student and Family Support Services in Order to Inform Strategic Investment Drives a Culture of Collaborative Student Support within Schools and Across Service Providers District, City, County Overarching Goals: Postsecondary Pathway Metrics School Community Excerpt from the RFP

RFP OVERVIEW CONTINUED School and Community Based Services include: In-School Family Support Specialists and Student Support Team Connect Students and Families with Services Legal Clinics Individual Student Growth Plan Health & Mental Health Clinics Excerpt from the RFP Summer and After School Programs Family Support Services

RFP OVERVIEW CONTINUED Current Guilford County Schools 4 ELEMENTARY SCHOOLS (GRADES K-5) Wiley Elementary-Greensboro Northern Elementary-Greensboro McLeansville Elementary-McLeansville Fairview Elementary-High Point 4 MIDDLE SCHOOLS (GRADES 6-8) Jackson Middle-Greensboro Northern Middle-Greensboro Eastern Middle-Gibsonville Ferndale Middle-High Point 4 HIGH SCHOOLS (GRADES 9-12) Ben L. Smith HS-Greensboro Northern HS-Greensboro Eastern Guilford HS-Gibsonville High Point Central HS-High Point Excerpt from the RFP

RFP OVERVIEW CONTINUED Adjusted Terms & Conditions Modifications Please provide questions in writing by due date Proposed modifications need to be in writing with proposal conditions Excerpt from the RFP - 5th paragraph Vendor desires modifications If a Vendor desires modification of the terms and conditions of this RFP, it is urged and cautioned to inquire during the question period, in accordance with the instructions in this RFP, about whether specific language proposed as a modification is acceptable to or will be considered by SYTE –G . Identification of objections or exceptions to SYTE – G’s terms and conditions in the proposal itself shall not be allowed and shall be disregarded or the proposal rejected.

RFP OVERVIEW CONTINUED RFP Schedule 2/1/17 - RFP Release 2/10/17 - Pre-proposal Conference 2/16/17 - Written Questions Due 2/21/17 - Response to questions posted 3/1/17 - Proposals Due March 2017 Vendor Selection Contract Awarded Excerpt from the RFP

RFP OVERVIEW CONTINUED Proposal Questions Must be submitted by deadline February 16, 2017 12:00 PM, EST Must be submitted by email to kgpemberton@sayyestoeducation.org Subject Line - “RFP #: 001:Questions” Format Questions and Answers posted online at www.sayyesguilford.org/RFP001 by February 21, 5:00 PM, EST Excerpt from the RFP

RFP OVERVIEW CONTINUED Submitting Your Proposal March 1, 2017 3:00 PM, EST In person By mail No electronic submissions accepted Late submissions will be rejected 2 Signed originals, 5 Copies, 1 Flash Drive Delivered in a sealed package Excerpt from the RFP

RFP OVERVIEW CONTINUED Proposal Contents a) Cover Letter b) Title Page: Including vendor name, address, phone number and authorized representative along with the proposal number. c) Completed and signed version of execution page (pg.1). d) Signed receipt pages of any addenda released in conjunction with this RFP (if applicable). Excerpt from the RFP

RFP OVERVIEW CONTINUED Proposal Contents e) Attachment B: Location of Workers Utilized by Vendor f) Attachment C: Certification of Financial Condition g) Section 4.2: Vendors Experience and References (Chart pg. 9). h) Section 5.2: Technical Approach narrative responses Excerpt from the RFP

RFP OVERVIEW CONTINUED Proposal Contents i) Optional (not included in the RFP itself): list of Vendor issues or proposed alter native language concerning the contract (see Section 2.2 for additional information) j) Resumes and certifications of staff that may be assigned under the agreement (see Section 6.1) k) Organizational chart l) Employee manual Excerpt from the RFP

RFP OVERVIEW CONTINUED Proposal Evaluation Review Committee SYG, GCS & Community Stakeholders Evaluated based on Technical and Price Separate Awarding Structure Written Notification of Proposal Status Prohibited Communication Stakeholders to mean folks in the community that are not tied to or present a conflict of interest to for the vendor

RFP OVERVIEW CONTINUED Vendor Requirements Organizational Financial Stability Experience/References Format Excerpt from the RFP

RFP OVERVIEW CONTINUED Scope of Work (Proposal Narrative) Section 5.2 - Technical Approach Act as Hiring Agent for Family Support Specialist Provide training Assist with recruiting Co-interview Excerpt from the RFP

RFP OVERVIEW CONTINUED Contract Administration Project Manager Management Review Meetings Continuous Improvement Excerpt from the RFP

RFP OVERVIEW CONTINUED Attachment A: Instructions to Responding Vendors Attachment B: Location Of Workers Utilized By Vendor Attachment C: Certification of Financial Condition - (Signature Required) Attachment D: Contract Sample (DO NOT RETURN) Excerpt from the RFP

RFP Schedule RFP OVERVIEW CONTINUED 2/1/17 - RFP Release 2/10/17 - Pre-proposal Conference 2/16/17 - Written Questions Due 2/21/17 - Response to questions posted 3/1/17 - Proposals Due March 2017 Vendor Selection Contract Awarded Excerpt from the RFP

THANK YOU FOR ATTENDING QUESTIONS Keith G. Pemberton Contact Info kgpemberton@sayyestoeducation.org THANK YOU FOR ATTENDING We Appreciate Your Interest in Say YES To Education - Guilford Excerpt from the RFP