Project Management Managing Project Execution

Project Execution The phase of a project in which work towards direct achievement of the project’s objectives and the production of the project’s deliverables occurs – the execution of the project plan

A Component of PMBOK’s Project Integration Management Develop project charter Develop preliminary project scope statement Develop project management plan Direct and manage project execution Monitor and control project work Integrated change control Close project

Project Execution Processes Direct and manage project execution Perform quality assurance Acquire project team Develop project team Information distribution Request seller responses Select sellers

Direct And Manage Project Execution Managing the technical and organizational processes and interfaces that are necessary for completing the project work specified in the project management plan

Perform Quality Assurance Evaluating project progress on a regular basis in order to determine if the project will satisfy established quality standards (Project Quality Management)

Acquire and Develop Project Team Acquisition of team members Strategies/actions to improve individual and group competencies and interactions (Human Resource Management)

Information Distribution Providing stakeholders appropriate information on a timely basis

Project Plan Execution – Outputs Deliverables Requested changes Implemented change requests Implemented corrective actions Implemented preventive actions Implemented defect repair Work performance information

Project Plan Execution – Outputs (cont.) Implemented preventive actions Successfully implemented preventive actions Implemented defect repair Successfully implemented defect repairs Work performance information Information that reflects the current status of project plan activities

Project Manager’s Simultaneous Monitoring & Managing Actions Allocating and distributing work to team members at the right time while also managing task dependencies Updating progress of each task Determining consequences and predicting their effects on future tasks and milestones Managing Managing changing team membership Managing role of third parties, like vendors and suppliers Enforcing ownership of tasks

Common Systems Development Project Problems

Managing Change Project changes Team changes Change request processes must be in place Not all accepted Accepted changes can affect schedule/ budget and deliverable Team changes Project members will come and go Plan for member turnover

Communication and Documentation Meetings Topics drift; lack of contribution by member; attitude of “let me get back to my real work”; or are they organized, focused, well-executed? Written reports Scheduled, accurate, up-to-date information Project management information systems Provides current project status information Electronic communication Flexible, virtual Web-based solutions Increase accessibility and related information Documentation Provides a record of event for review, audit or lessons learned