An Introduction to Office 365: OneDrive For Business Elka Dunnette Office 365 Business Analyst

Office 365 Components:

Agenda A Brief History of OneDrive for Business What is OneDrive for Business Differences between OneDrive and OneDrive for Business Signing in to OneDrive for Business Navigate the interface Uploading files and folders Renaming, copying, downloading, and deleting files Getting and Sharing Links Syncing OneDrive for Business Using OneDrive for Business with Microsoft Office How to (from an Outlook e-mail) attach a file that is saved in OneDrive for Business If time permits: Collaboratively working in same doc (online) Coming soon…new OneDrive for Business features, MS Roadmap

History: Renamed in August, 2007 Features Enhanced through 2011, 12 Ruling in June, 13 Renamed in August, 2007 Features Enhanced through 2011, 12 iOS, Windows Phone, Android clients API, Sync Client, xBox app 2007: Windows Live Folders, Office Live Workspace Merged in June 2010 2013: SkyDrive Pro Launch

Feb, 2014: Rebranding takes effect 2015: Mobile Apps, New Website 2016: New Sync Client, OneDrive Graph API

What is OneDrive for Business A set of simple tools within the Office 365 Suite of applications that provides storage for digital files Facilitates synchronization across multiple devices Enables secure, compliant and intelligent collaboration with multiple people Enable’s Microsoft “Work from Anywhere” concept File Sync & Share What is OneDrive for Business

Signing in to OfB: portal.office.com

Navigate the interface Files: lists all the files you have uploaded or created private by default

Navigate the interface Switch between List or Tile view in any of the results sets

Navigate the interface …and sort them in a variety of ways. Rich previews of document contents, including PDFs

Navigate the interface Viewable in the Browser, including content navigation and search

Navigate the interface …without ever leaving OneDrive

Navigate the interface Select a document, then click “i” for Info.

Navigate the interface Recent: List of all the things you have done: Files you have accessed anywhere within Office 365 Also your personal OneDrive, if you have one Consistent with “Recent” files listing in Word, Excel, etc.

Navigate the interface List of all files that have been shared with you by other people in your company Much easier than digging through old emails to find links Select a file and click “Remove from Shared List” when you no longer need access

Navigate the interface A very relevant Search experience: Looks at the content of the documents, not just file name (including PDFs) Owned by me or shared with me

Navigate the interface Discover: a list of all files that you have access to MS Graph uncovers People that you work with, and shows you the documents that they are working on that you have access to Whether shared in OneDrive, or you have permissions in SharePoint to at least view Highlights popular items based on how many other people are actively looking at that content

Navigate the interface Select a file to display options of things you can do with it (them) Click the “check box” to select Or drag a box around them with your mouse

Navigate the interface Download (choose location) Copy to (SharePoint site)

Navigate the interface Quick access to documents saved in SharePoint document Libraries

Navigate the interface Windows (Vista or later) Mac (iPhone, iPad, or iPod touch with iOS 9.0) Android (2.3 or later) Windows Phone (7.5 or later) xBox (360 or One)

Getting and Sharing Links Kind of like “Drop Box” or syncing “Google Docs” Get a Link: For inclusion in another document (Word, PowerPoint, etc.) Lets anyone who has the link access the document by default Click that text to open permissions and change those options Anyone, Only people in your company, or Only Specific people Read only or editable Share a Link: Automatically generates an e-mail with the link in it Same permission options as “Get a Link”. Use Only Specific People to include groups within the organization, or external people by their e-mail address Optionally with an expiration date Outlook lets you know when the file is accessed, and also remove access later if required with one click Folder Sharing: make it easy to share multiple items with the same group of people. Tells you how much content you are sharing. IT can set limits (who to share with, max expiry date, etc.)

Sample e-Mail:

Demo: Setting up your Sync Location

Using OneDrive for Business with other apps How to (from an Outlook e-mail) attach (not link or share) a file that is saved in OneDrive for Business (easy!) SharePoint Collaboratively working in same document (online) Saving new documents Microsoft Office Applications (full desktop & phone, tablet, etc.) Non-Microsoft Apps (e.g. Adobe PDF Editor, Corel Paint Shop Pro, etc.)

Where to put what:

Coming soon… https://products.office.com/en-US/business/office-365- roadmap?filters=onedrive#apply-filter

Further Learning OneDrive Office Learning: https://support.office.com/en-us/article/OneDrive-videos-9581db03-f8b9-4722- 85b5-d0059235d300 https://support.office.com/en-us/article/OneDrive-video-training-1f608184-b7e6- 43ca-8753-2ff679203132?wt.mc_id=otc_home&ui=en-US&rs=en- US&ad=US&ocmsassetID=1f608184-b7e6-43ca-8753-2ff679203132 Microsoft Product Roadmap - OneDrive: https://products.office.com/en- US/business/office-365-roadmap?filters=onedrive#apply-filter MS Ignite 2017 Sessions - OneDrive: https://myignite.microsoft.com/videos?q=OneDrive#ignite-html-anchor

Questions? Thanks!