PeopleSoft HR eRecruit Changes

What’s Changed? What is different in PS 9.2 Overall, much is the same Easier to evaluate and disposition candidates More tools Some navigation and menu names have changed Bread crumbs removed Changes occur at 15 and 45 minutes after the hour

Logon Page – https://hrprd.umsystem.edu

NavBar:

Navigator

Drop Down Menu

Entering Recruiting Home

Recruiting Home (from the NavBar)

Recruiting Home – Create Job Opening From Navigator Under Recruit From Recruit Home Left hand Menu

Creating a Job Opening – Finding Department ID Enter an R Click Search Icon

Finding Department ID Click on Link for your Department

Enter Position Number Enter Position Number or search for your position in the same manner. Job Code will auto-populate Enter 1011 (rolla) For Recruiting Location

Creating a Job Opening Select Standard Requisition Business Unit = ROLLA Enter Department ID Enter Position Number (Job code should fill in automatically) Enter 1011 for Recruiting Location Enter Job Posting Title

Click Continue

Job Opening Window

Job Information Tab

Job Information Tab For Academic Job Postings, select 9 Month Academic or Academic in the Recruitment Contact field. If neither is chosen, Academic will default. Do not enter the Desired Start Date

Job Information Tab– Employee being Replaced Click the Search Icon for Employee ID (or enter the employee ID then Click the search Icon)

Selecting Employee Being Replaced Enter The Last Name Click Lookup

Click on the Employee being Replaced Selecting Employee Being Replaced Click on the Employee being Replaced

Job Opening Tab

Hiring Team Tab Under Recruiters, Click Add Recruiter Team

Adding the Recruiter Team Click the box for Rolla Recruiting Team Click OK

Hiring Team Tab Add: Hiring Manager(s) Interviewers Interested Parties

Job Postings Tab (Add Job Posting) Click “Add Job Posting”

Creating the Posting Description Type = Hiring Department Visibility – Internal and External Description ID, Choose: Rolla Standard Rolla Academic

Creating the Posting Fill In the Template Destination: Rolla Staff Rolla Faculty Posting Type Post to BOTH Internal and External

Remove Date **Note** All actions happen at Midnight (12:00AM) the morning of the date selected. Jobs which have an application deadline should be set to come down on the day AFTER the application deadline. i.e. If a job has an application deadline of July 4, the posting needs to be set to be removed on July 5th.

Creating the Posting – Preview the Ad Be sure to Preview the Ad before Clicking OK

Creating the Posting – Preview the Ad Click “Return to Previous Page”

Creating the Posting – Preview the Ad Click OK

Faculty Postings Require The HFA To Be Attached: Click on Activities and Attachments

Adding Attachments Click “Add Attachment”

Adding Attachments Click Browse

Adding Attachments Select your file and click Open

Adding Attachments Click Upload to Finish attaching your file

Creating the Posting (Click Save and Submit) If not already there, go back to Details and Click Save and Submit

Beware Quick Approving Hiring Managers!!! As soon as you hit Submit, the Hiring Manager will get an email to approve the posting. If the Hiring Manager approves before you are done creating the approval chain, you will have to first, tell the manager not to approve yet, then call your HR partner to have them push it back, so you can complete the chain. To avoid this, there are two solutions: Quickly insert yourself as the second person in the approver chain and click save before adding the rest of the chain Tell the hiring manger BEFORE you click Submit that they are not to approve until you say (then enter the chain)

The Approval Tab (Entering Comments) Enter the following Budget information in the Comment Text box. ADDITIONAL ADVERTISING SOURCES BUDGET INFO Total base salary and benefits. MoCode/Account. Fund/DeptID/ Program/Project.

Approval Trees

The Approval Tab (Creating the Approval Chain) Hiriing Manager and Recruiter Group Should be Automatically populated. Click the ‘+’ to add approvers between them

Creating the Approval Chain If you know the approver’s USERID, Type it in and click the Find Icon Otherwise, just Click the Find Icon

Creating the Approval Chain Click on the Approver

Creating the Approval Chain Enter Either the first part of the approvers Last Name or the first few letters of their USERID Click Search

Creating the Approval Chain Click Insert Repeat for all approvers in your chain

When Finished Click Save Creating the Approval Chain Journal of Comedians, American Journal of People Total Salary with benefits: $24,645 +$8,798.27 = $

Approving a Job Opening On the email notification, click the hyperlink to view the Job Opening.

Manage Job Opening Tab Scroll Down

Manage Job Opening Tab Check the following for Accuracy: Recruiting Location (1011 – Rolla) Position Employee being replaced Job Code Hours Work Period Pay Frequency

Reviewing the Opening Click “Job Postings”

Reviewing the Job Posting Click the Hyperlink for the Posting

Reviewing the Job Posting Assure Posting Title is correct Make sure posting Destinations are correct Click “Preview” Button

Reviewing the Job Description Assure the following have been entered Correctly: Hiring Department Application Deadline Full Time/Part Time Salary Range Job Description Minimum and Preferred Qualifications Click “Return to Previous Page” When done

Reviewing the Job Posting Click the “OK” Button

Approving the Job Posting Click the “Approvals” Tab

Approval Trees

Checking Approval Chain and Approving Assure all Approvers are in the Chain Click Approve