NHS Wales WfIS CONFERENCE 2013 EXECUTIVE ADDRESS Anne Phillimore Workforce & OD Director Aneurin Bevan Health Board

NHS Wales 2010 Multiple Databases and Data Sources Duplication of processes No complete workforce system No ownership of data No standardisation of processes No compliance with MDS Wasted resources Unnecessary repeat training Non compliance with mandatory training Lack of access to management reports Incorrect and incomplete workforce data Delays in data processing Not join up with e-learning Delays in data cleansing Limited access to ESR and IT No real time data intelligence Paper driven processes ESR not fully used NHS Wales 2010

The WfIS Vision TIME COST DATA MANAGERS STAFF Data to be entered only once, electronically, as early as possible in the process COST All staff data to be accurate, consistent and available at minimum resource cost DATA Consistent use of workforce data fields across NHS Wales MANAGERS Delegate to employees the appropriate access within audit/governance parameters STAFF Empower employees – direct access to all relevant e-tools In 2010, Workforce Directors developed a vision. ESR was the enabler of the vision

WfIS 2 – Key Themes 2. Timely and accurate workforce intelligence 1. Paperless and efficient workforce system 2. Timely and accurate workforce intelligence 3. Maintenance and development of ESR product

Journey so far: 2005/2006 ESR HR, Payroll and Recruitment implemented across 37 organisations in NHS Wales 2008/2009 Limited use of ESR functionality and data inconsistency across Wales 2011 Self Service Strategy for Wales Launched 2012 WfIS Programme transferred to NWSSP ESR Minimum Data Set agreed for Wales introducing consistency OLM identified as the Learning Management System for Wales Jan 2013 WfIS 2 Programme for Wales Launched 2008 ESR Wales Project closed 2010 WfIS Team established. WfIS Strategy and Governance Framework for Wales Launched

Key Stakeholders Audit NHS Jobs 2 Employees HMRC Deanery Skills for Health Occupational Health Managers Recruitment Workforce & OD Payroll Welsh Government IM&T Professional Bodies Staff Side Finance DH & McKesson HE & FE Key Stakeholders

Why NHS Wales needs an integrated workforce system WDWT NHS Wales Workforce Strategy Objectives An engaged workforce aligned and committed to the delivery of the vision for NHS Wales in 2016 A sustainable and skilled workforce focussed on helping the people of Wales to improve their health as well as treating sickness A redesigned workforce, working together to deliver healthcare for the 21st Century A workforce that aims at excellence everywhere within available resources Engaged Workforce – Using self service to see update and manage data, request leave, book training, interact with appraisal, align personal and departmental objectives Skilled workforce – Use of OLM to manage PADR, compliance with statutory and mandatory training, develop and manage competence, inform skills and training needs Redesigned workforce -

How ESR underpins the Francis Recommendations WfIS PROGRAMME PROJECTS Common set of core values and standards shared throughout the system Data Quality project and implementation of ESR Business Intelligence (BI) Freely available, useful, reliable and full information ESR BI reporting and dashboards Fundamental standards of minimum safety and quality Deployment of Core Skills & Training Framework – OLM Regulating and monitoring compliance Training of directors ESR BI compliance dashboards and compliance matrix OLM Talent Management Information sharing between the Deanery, GMC council Use of ESR Data Upload Tool for Intrepid (Medical training database) and MARS (Medical and Revalidation System) Mandatory annual performance appraisal and up to date portfolios ESR compliance recording PADR, ESR BI and ESR Talent Profile Common set of national standards for education and training of health care support workers Use of OLM, national competences and Talent Management

WfIS 2 Conference - Delivering the Vision WfIS 2 Conference designed to: Celebrate success Share good practice Develop networks Seek answers to questions Generate innovation Take advantage of expertise in the room! Required from you: Use flipcharts to log ideas, queries etc Visit information pods and actively engage in discussions throughout the day Enjoy!

Winning the 2012 HPMA Award for Best Practice and Innovation Using ESR is an excellent acknowledgement of the work undertaken by everyone involved in WfIS 1 Thank you for your contribution and continued commitment - We could not have done this without you! This is an excellent example of innovation and collaboration on a national basis This conference is about continuing to share good practice and working together and working differently to support the ‘One Wales’ agenda