The 853/863 Fields in ALEPH: An Overview

Publication Schedule Issues

Publication Schedule Issues may be created in one of two ways: 1 Publication Schedule Issues may be created in one of two ways: 1. Using the ALEPH Publication Schedule Form 2. Using the ALEPH 853/863 fields

The 853/863 Fields in ALEPH Based on the 853/863 fields in the MARC-21 Format for Holdings Data, but have been modified to suit the needs of ALEPH

The 853/863 Fields in ALEPH Unlike the MARC-21 853/863 fields, which are stored in a separate holdings record, the ALEPH 853/863 fields are stored in the ADM record

The 853/863 Fields in ALEPH To enter the ALEPH 853/863 fields, retrieve a bibliographic record in the Serials, Items, OPAC, or Acquisitions modules. In the Navigation Window, click Catalog ADM or Update ADM.

The 853/863 Fields in ALEPH Help is available in: The on-line guide (Serials chapter) The on-line help

The 853 Field in ALEPH is used to record: 1. Captions that identify the enumeration levels 2. Captions that identify the chronological levels 3. Codes that define the publication pattern 4. Punctuation

The 863 Field in ALEPH is used to record: 1. The starting point of the 1st issue 2. The publication date of the 1st issue

The 853 Field in ALEPH is used to record: 1. Captions that identify the enumeration levels of the serial Typical captions are words such as Volume, Issue, Number, and Part.

The 853 Field in ALEPH A caption such as “Volume” suggests a 1st level of enumeration and is entered in subfield a A caption such as “Issue” or “Number” suggests a 2nd level of enumeration and is entered in subfield b

The 853 Field in ALEPH A caption such as “Part” suggests a 3rd level of enumeration and is entered in subfield c A caption that identifies a 4th level of enumeration (very rare) is entered in subfield d

The 853 Field in ALEPH A caption such as “Number,” when used in an alternative numbering scheme, is entered in subfield g In the example: Vol. 2, issue 1 = no. 5 no. 5 is the alternative numbering scheme.

The 853 Field in ALEPH is used to record: 2. Captions that identify the chronological levels of the serial Typical captions are words such as Year, Season, Month, and Day.

The 853 Field in ALEPH A caption such as “Year” suggests a 1st level of chronology and is entered in subfield i A caption such as “Season” or “Month” suggests a 2nd level of chronology and is entered in subfield j

The 853 Field in ALEPH A caption such as “Day” suggests a 3rd level of chronology and is entered in subfield k A caption that identifies a 4th level of chronology (very rare) is entered in subfield l

The 853 Field in ALEPH is used to record: 3. Codes (both alphabetic and numeric) that define the publication pattern

The 853 Field in ALEPH Publication pattern code #1: Records the number of units per next higher unit; entered in subfield u (numeric) Example (a publication with 4 nos./vol.): 853 $a Vol. $b no. $u 4

The 853 Field in ALEPH Publication pattern code #2: Records if the numbering restarts at the completion of the unit (r=restarts) or is continuous (c=continuous); entered in subfield v (alphabetic) Example (a quarterly publication that begins each new volume with no. 1): 853 $a Vol. $b no. $u 4 $v r

The 853 Field in ALEPH Publication pattern code #3: Records the frequency; entered in subfield w (usually alphabetic; can be numeric if subfield y is also used) A list of frequency codes can be found in the on-line guide

The 853 Field in ALEPH Publication pattern code #4: Defines the regularity of the publication pattern; entered in subfield y (both alphabetic and numeric)

The 853 Field in ALEPH Publication pattern code #4 in subfield y has three parts: Publication code: Use o (publication omitted) or p (published) Chronology code definition: Use d (day), m (month) or s (season) Chronology code(s): To record the month, use MM; to record the date, use MMDD; to record the season, use codes 21 (spring), 22 (summer), 23 (fall), or 24 (winter)

The 853 Field in ALEPH Examples of publication pattern code #4 in subfield y: pm04,08,12 -- Published in the months April, August, and December os24 -- Publication omitted in the season winter pd0101,0115,0201,0215, [etc.] -- Published on the days Jan.1, Jan.15, Feb.1, Feb.15, [etc.] pm03,06,09/12 -- Published in the months March, June, and Sept./Dec. (combined issue)

The 853 Field in ALEPH is used to record: 4. Punctuation such as commas, semicolons, and spaces (^) For example: The caption Vol. will result in the display Vol.1 (no space between Vol. and 1) The caption Vol.^ will result in the display Vol. 1 (space between Vol. and 1)

The 863 Field in ALEPH is used to record: 1. The starting point of the 1st issue 2. The publication date of the 1st issue

The 863 Field in ALEPH is used to record: 1. The starting point of the 1st issue; e.g.: Vol. no. of 1st issue is entered in subfield a Issue no. of 1st issue is entered in subfield b Year of 1st issue is entered in subfield i Month of 1st issue is entered in subfield j

The 863 Field in ALEPH is used to record: 2. The publication date of the 1st issue The publication date should be entered in: special ALEPH subfield 3 the format YYYYMMDD

The 853/863 Fields: A few rules 1. Every enumeration and chronology subfield used in the 853 field must have a corresponding subfield in the 863 field. Example: 853 $a Vol. $b No. $i Year $j Month 863 $a 1 $b 1 $i 1997 $j 01

The 853/863 Fields: A few rules

The 853/863 Fields: A few rules 2. To combine issues, you may either use 853 subfield y or the 863 subfield b: Example using 853 subfield y: 853 $a Vol.^ $b no.^ $u 4 $v r $i ((year): $j (season)) $w q $y ps21/22,23/24 863 $a 14 $b 1 $i 1997 $j 21 $3 19970301 Example using 863 subfield b: 853 $a Vol.^ $b no.^ $u 4 $v r $i ((year): $j (season)) $w q 863 $a 14 $b 1/2 $i 1997 $j 21 $3 19970301

The 853/863 Fields: A few rules 3. To display ordinal numbers, a + sign followed by a ^ sign should be entered at the beginning of the appropriate enumeration subfield of the 853 field. Example: 853 $a Vol. $b +^quarter

The 853/863 Fields: Example #1 An annual publication that begins with Vol. 1 (1996). Note that there is only one level of enumeration (Vol. 1) and one level of chronology (year).

The 853/863 Fields: Example #2 A monthly publication that begins with Vol. 1, no. 1 (Jan. 1998). Note that there are two levels of enumeration (vol. and no.) and two levels of chronology (year and month).

The 853/863 Fields: Example #3 A quarterly publication that begins with Vol. 1, issue 1 (winter 1997). In this example there are two levels of enumeration (vol. and issue) and two levels of chronology (year and season). Note that the publication date of the 1st issue (given in subfield 3 of the 863 field) must agree with the season (specified in subfield j of the 863 field).

The 853/863 Fields: Example #4 A monthly publication that begins with Vol. 4, issue 1 (Jan. 1998) and regularly omits publication in the months Feb., July, and Dec. In this example there are two levels of enumeration (vol. and issue) and two levels of chronology (year and month). Note that the subfield y of the 853 field is used to specify the months omitted.

The 853/863 Fields: Example #5 A quarterly publication that begins with Vol. 30, issue 1 (winter 1995) and regularly combines issues 3 and 4. In this example there are two levels of enumeration (vol. and issue) and two levels of chronology (year and season). Note that the subfield y of the 853 field is used to combine issues 3 and 4.

The 853/863 Fields: Example #6 A quarterly publication that begins with Vol. 5, 1st quarter (March 1998). In this example there are two levels of enumeration (vol. and quarter) and two levels of chronology (year and month). Note subfield b of the 853 field, which is used to generate an ordinal number.

The 853/863 Fields: Example #7 A semiannual publication that begins with Vol. 3, issue 1 = no. 5. In this example there are two levels of enumeration (vol. and issue) and an alternative numbering scheme (no.). Note subfield g of the 853 field, which is used to generate the alternative numbering scheme.

The 853/863 Fields: Example #8 A semiannual publication with continuous numbering that begins with Vol. 7, no. 13 (Jan. 1998). In this example there are two levels of enumeration (vol. and no.) and two levels of chronology (year and month). Note the “c” in subfield v of the 853 field, which indicates that the numbering is continuous.

The 853/863 Fields: Example #9 A semimonthly (twice/month) publication that begins with Vol. 1, no. 1, pt. 1 (Jan. 1, 1998). In this example there are three levels of enumeration (vol., no., part) and three levels of chronology (year, month, day). Note that subfields u and v are required twice: the first time to tell the system how many numbers are in each volume, and the second time to tell the system how many parts are in each number.