1. Serials Developments 14.2 Seminar

2. Publication Schedule Fields -2--2- 1. Changes to the Publication Schedule fields 2. Multiple 853 3. Import/Export Publication Schedule data 4. SICI code 5. Subscription Renewal Session Outline

3. Publication Schedule Fields -3--3- The ALEPH 863 field is now called the 853X field. The ALEPH 863 field differed significantly from its USMARC namesake; therefore it was given a new name to avoid confusion. 863 Becomes 853X

4. Publication Schedule Fields -4--4- 863 Becomes 853X Cataloging forms were modified and renamed: 863_xx.eng becomes853X_xx.eng 864_xx.eng -”-854X_xx.eng 865_xx.eng -”-855X_xx.eng

5. Publication Schedule Fields -5--5- Templates for the 853/853X fields have been added to: USM50/pc_tab/catalog (files ending with.mrc). 863 Becomes 853X

6. Publication Schedule Fields -6--6- Increasing Number of Levels of Enumeration/Chronology Primary levels of enumeration have been increased from 4 to 6; secondary (alternative) levels of enumeration have been increased from 1 to 2; levels of chronology have been increased from 3 to 4. The structure of z30/z17/z103 was changed accordingly. ALEPH now supports all MARC21 levels of enumeration and chronology.

7. Publication Schedule Fields -7--7- All levels of enumeration and chronology are copied from the z17 (issue) to the z30 (item) when the z30 (item) is created (during serials check-in, for example). Increasing Number of Levels of Enumeration/Chronology

8. Publication Schedule Fields -8--8- Multiple 853 Fields Change #3: It is now possible to have multiple 853 fields in the ALEPH ADM record to record multiple publication patterns. Sub-field 8 in the 853 field tells the system when to begin the new publication pattern.

9. Publication Schedule Fields -9--9- Let's look at an example of a monthly publication that begins with Vol. 1, no. 1 (1999:Jan.) and becomes a quarterly beginning with Vol. 2, issue 1 (2000:Jan.). Multiple 853 Fields

10. Publication Schedule Fields -10- The 853 and 853X fields for the first publication pattern (monthly) will be: 853 $a Vol. $b no. $u 12 $v r $i ((year): $j (month)) $w m 853X $a 1 $b 1 $i 1999 $j 1 $3 19990101 Multiple 853 Fields

11. Publication Schedule Fields -11- After the first cycle has been opened, the system will increment $a, $i, and $3 in the 853X field as follows: 853 $a Vol. $b no. $u 12 $v r $i ((year): $j (month)) $w m 853X $a 2 $b 1 $i 2000 $j 1 $3 20000101 Multiple 853 Fields

12. Publication Schedule Fields -12- A second 853 field can now be added to the ADM record for the second publication pattern (quarterly): 853 $a Vol. $b no. $u 12 $v r $i ((year): $j (month)) $w m 853X $a 2 $b 1 $i 2000 $j 1 $3 20000101 853 $a Vol. $b issue $u 4 $v r $i ((year): $j (month)) $w q $8 2 Multiple 853 Fields

13. Publication Schedule Fields -13- Note the $8 in the second 853 field, which tells the system that the second pattern begins with Vol. 2. 853 $a Vol. $b no. $u 12 $v r $i ((year): $j (month)) $w m 853X $a 2 $b 1 $i 2000 $j 1 $3 20000101 853 $a Vol. $b issue $u 4 $v r $i ((year): $j (month)) $w q $8 2 Multiple 853 Fields

14. Publication Schedule Fields -14- Also note that certain changes in the publication pattern will require modifications to the 853X field: 853 $a Vol. $b no. $u 12 $v r $i ((year): $j (month)) $w m 853X $a 2 $b 1 $i 2000 $j 24 $3 20000101 853 $a Vol. $b issue $u 4 $v r $i ((year): $j (season)) $w q $8 2 Multiple 853 Fields

15. Publication Schedule Fields -15- Import/Export Publication Schedule Data To facilitate the exchange of publication pattern data, two new batch jobs have been created: p_serial_51 -- to export the 853, 854, 855, and 853X fields p_serial_52 -- to import the 853, 854, 855, and 853X fields

16. Publication Schedule Fields -16- The export batch job is used to export the 853, 854, 855, and 853X fields from one library to an identical title in another library. For each ADM record with these fields, the export batch job writes these fields, along with MARC fields 001, 022, 035, and 245, into a file called export_85x.dat in the ADM library’s data_scratch directory. This file can then be used by other libraries to create their own publication schedule issues. Import/Export Publication Schedule Data

17. Publication Schedule Fields -17- The import batch job is used to import the 853, 854, 855, and 853X fields from one library to the identical title in another library. Import/Export Publication Schedule Data

18. Publication Schedule Fields -18- The import job reads a set of bibliographic fields in the file export_85x.dat and reviews the specified bibliographic library for a record that matches one of the following fields: 001, 022, 035, and 245. When a match is found, the corresponding ADM fields in export_85x.dat are imported to the ADM record that is linked to the matched bibliographic record. Import/Export Publication Schedule Data

19. Publication Schedule Fields -19- tab_85X_import Defines which indexes and sub- fields will be used for the matching process. All possible ‘match’ tags (either default or entered tags) should be defined in this table. Import Import/Export Publication Schedule Data

20. Publication Schedule Fields -20- tab_85x_import ! 1 2 3 4 5 !!!!!-!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!-!-!!!!! 001 I CNO 020## I 020 022## a a I 022 022## a z I 022 035## I 035 Imported tag Compare imported sub-field: Against local sub-field: Index type and code (W or I only) Import

21. Publication Schedule Fields -21- SICI Check-in I It is possible to use the issue’s SICI barcode during ‘Fast Check-in’. SICI is available as one of the Search keywords to be scanned in when you try to find the correct issue to check in. 14.2

22. Publication Schedule Fields -22- SICI Check-in II The system will try to match the scanned SICI barcode with data in the Issue records (Z17): ISSN Chronology Enumeration 14.2

23. Publication Schedule Fields -23- SICI Check-in III If there is a match, check-in will be performed. When there is more than one subscription, a window will open listing all items expected for this issue. 14.2

24. Publication Schedule Fields -24- Fast Check-in Item Select When more than one item is expected, a new window will allow selection of specific items for check- in. 14.2

25. Publication Schedule Fields -25- New Counters in Z17 (Issue) Z17-NO-OPENED-ITEMS Z17-NO-ARRIVED-ITEMS These are affected by the following actions: Open All (incl. batch opening) Arrive UnArrive 14.2

26. Publication Schedule Fields -26- Subscription Renewals The new batch b-acq-23 allows renewal of serial subscriptions. A Renewal Date must be entered on the Order Form. The batch sends renewal letters for those orders whose Renewal Dates falls within a specified date range. 14.2

27. Publication Schedule Fields -27- Arrived Issues – New Batch The new batch, b-serial-16, records the number of issues arrived for each serial title, within a specified time frame: Journal of Happiness 4 Review of Melancholia 8 Spirituality Now 2 … Total number of issues14 14.2