Officials Training Subcommittee OFFICIALS CLINIC USATF Annual Meeting Houston, Texas 2015 12/05/2015 USATF Training Sub Committee

Role and Duties of the Combined Event Coordinator Robt. O. Kern Marty Johnson Patrick Pretty 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Overview Rule Book Viewpoint Analogies of the Position Characteristics of an Effective Combined Events Coordinator Pre Meet Duties During the Meet Duties Post Meet Duties A Referees Perspective 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Outcomes After participating in the Combined Event Coordinator Clinic, participants should: Increase their “knowledge” of the Role Better “understand” the Duties Increase their “awareness” of the Responsibilities Develop a “Checklist of Procedures” 12/05/2015 USATF Training Sub Committee

Combined Event Coordinator Definition – Rule 139.4, page 47 A Combined Events Coordinator may be assigned for the Combined Events. He/she shall be present at all times to assist in the conduct of the event and shall report to the assigned Referee. 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Analogy of the Position Executive Secretary to the Boss Physician’s Assistant to the Doctor Defensive Coordinator to the Head Coach Umpire to the Referee 12/05/2015 USATF Training Sub Committee

Characteristics of an Effective Combined Events Coordinator Knowledgeable of the Rules Understanding of the “Meet Hierarchy” A “Self Starter” Effective Communicator Organizationally Structured Problem Solver Head Field Event Official “Perspective” 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Pre Meet Duties Meet/discuss with Combined Events Referee: Roles & Responsibilities Paper Flow — Who distributes copies? — How many copies? — Where to go for additional copies? — Where do “Post Event Sheets” go? 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Pre Meet Duties Report Times for each day Clerking Issues — Running Event “Check In” — Distribution of “Hip Numbers” — How to handle “Event Start Times” Time “framework” for each event Time “interval for each event” 12/05/2015 USATF Training Sub Committee

Combined Events “Time Intervals” Combined Events General Rules Rule 200.4a, page 112 The events, except as otherwise provided in these rules, shall be contested at such intervals as determined by the Track & Field Committee. Whenever possible, there shall be an interval of at least 30 minutes between the time one event ends and the next begins for any individual athlete. If possible, the time between the last event on the first day and the first event of the second day should be at least 10 hours. 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Pre Meet Duties Hurdle Races — Number of Heats & Lane Assignments Vertical Jumps — Opening Heights & Progressions Combined Events General Rules - Rule 200.4, page 112 High Jump - 3cm Pole Vault - 10cm. 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Pre Meet Duties Communication with Announcer Location of Weights & Measure Obtain a list of Head Event Officials Coaching & Spectating Areas Competitor “flow” at field events — Where they can walk to or warm-up — Where they require an escort 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Pre Meet Duties Field Event Venues — Will there be 2 Venues? - Long Jump - Shot Put - High Jump - Pole Vault — How will competitors be assigned? 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Pre Meet Duties — Will there be 1 Venue? - How many Flights? - How will Flights be assigned? - Warm Up time between Flights? — Discus & Javelin always have 1 Venue — Location — Safety Concerns 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Pre Meet Duties Training and First Aid Competitor “Personal Needs” — Restroom — Hydration Evacuation Plan Meet “specific" issues 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Pre Meet Duties After the meeting with the Referee visit each venue to observe site layout Meet with Head Event Officials — Introduction — Time “framework” for event — Time “interval” between each event — Paper Flow — Your “role” 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Pre Meet Duties Meet with Weights & Measures — Projected schedule — Implement “check-in” time schedule — Notification of delivery of implements — Post event implement “distribution” — Post event “recovery” of implements 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee During the Meet Duties Arrive 90-minutes before start of competition — Confer with Referee — Develop “Projected” Time Schedule — Distribute “Field Event Sheets” — Review “venues” — Take Attendance 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee During the Meet Duties Meet briefly with competitors — 10 - minutes before 1st event - In Clerking Area or at 1st Event - Introduction - Take Attendance — Availability to Coaches & Stands 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee During the Meet Duties — Interval format between events — Transit between events — Field Event “locations” — Training & First Aid — Hydration — Restrooms 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee During the Meet Duties Prepare 1-Event Ahead — Venue is “properly” set up — Determine if Head Event Judge has - Equipment - Materials — Paperwork is in place & adequate Secure & “Share” point total after each event 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee During the Meet Duties At Each Event — Take Attendance — Assist Head Event Judge/Clerk with any “needs” — Monitor Competitors — Record “Start Time” — Record Number of Heats/Flights — Record “Finish Time” 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee During the Meet Duties At the Last Event of the Day — Convene competitors briefly — Announce “Start Time” of next days 1st Event — Announce availability of “point totals” — Competitors questions — Assist Clerk 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee During the Meet Duties At the Last Event of the Competition — Announce availability of “point totals” — Assist Clerk — Function as a Marshall Confer with Referee — Ensure that all is in order — Debriefing 12/05/2015 USATF Training Sub Committee

USATF Training Sub Committee Post Meet Duties Confer with Referee — Ensure that all is in order - Paperwork - Point Totals — Debriefing - Time Schedule Review - Recommendations 12/05/2015 USATF Training Sub Committee

Referee’s Perspective What I “expect” from a Combined Events Coordinator What I “want” from Combined Events Coordinator to do Patrick Pretty - National Technical Official (NTO) - USATF National Masters Combined Events Referee - USATF National Youth Combined Event Referee 12/05/2015 USATF Training Sub Committee