Superintendence Day April 18,2016 Introduction to Excel Superintendence Day April 18,2016

What is Excel and how do people use it? Excel 2013 is a Spreadsheet program Store data Organize data Analyze information Why would you use it? Budgeting Organizing or logging information Invoicing Reviewing data Excel 2013 is a spreadsheet program that allows you to store, organize, and analyze information. While you may believe Excel is only used by certain people to process complicated data, anyone can learn how to take advantage of the program's powerful features. Whether you're keeping a budget, organizing a training log, or creating an invoice, Excel makes it easy to work with different types of data.

Where is Excel software located? Under All Programs, it will be located from within the Microsoft Office 2013 folder Where is Excel software located? Click on the Start Button which is found on the lower, left corner of your desktop. Where is it located within our programs Review templates Create a new document If you have recently opened up an Excel file it may be located here, or…

1. 2. 3. 1. One can either choose to open up a previous workbook, 2. open up a new blank workbook, 3. or use one of the templates found here on this screen. 1. 2. 3. Review templates Create a new document

Backstage view and capabilities

Normal view Page layout View Page Break View Tabs Ribbon Name box Formula Bar Columns Rows Cell Normal view Page layout View Page Break View

Where is it located within our programs Review templates Create a new document

Columns Where is it located within our programs Review templates Create a new document

Where is it located within our programs Review templates Create a new document

Rows Where is it located within our programs Review templates Create a new document

Cell Basics Enter data into cell Text Font Fill color Border Copy and paste functions Drag and drop Drag and drop with same info Drag and drop with sequence series Flash fill – example with first initial and last name Find and replace Text wrapping Merge and center command Delete/modify data Moving data around Hide and unhide columns Fill handle/flash fill Find and replace function Enter data into cell Text Font Fill color Border Copy and paste functions Drag and drop Drag and drop with same info Drag and drop with sequence series Flash fill – example with first initial and last name Find and replace Text wrapping Merge and center command Delete/modify data Moving data around Hide and unhide columns Fill handle/flash fill Find and replace function

Modifying Columns rows and cells Modify width and height Merge and center cells Add borders Cell Styles Aligning text Format numbers in date – include day as well. Insert/delete/move rows and columns Hide/unhide rows and columns Freeze Select row to appear on each page From page set up select row to appear on each page Workbook, Sheets Group worksheets to change data from one and have it apply to all Modify width and height Merge and center cells Add borders Cell Styles Aligning text Format numbers in date – include day as well. Insert/delete/move rows and columns Hide/unhide rows and columns Freeze Select row to appear on each page From page set up select row to appear on each page Workbook, Sheets Group worksheets to change data from one and have it apply to all

Formatting cells Formatting cells Right click – format cells Number format from drop down in ribbon Formatting cells Right click – format cells Number format from drop down in ribbon

Sorting data Sort data Use sample worksheet to sort using multiple levels Sort data Use sample worksheet to sort using multiple levels

Formulas Very simple sum function Use practice worksheet to show multiplication

Page layout/Printing workbooks Add headers and footers Add page numbers Orientation Page breaks Margins Change margins in Print Preview and using the manual margin mover Page break previews Print preview Print what – all active workbooks, selection, sheet… Scaling for printing Page layout/Printing workbooks Add headers and footers Add page numbers Orientation Page breaks Margins Change margins in Print Preview and using the manual margin mover Page break previews Print preview Print what – all active workbooks, selection, sheet… Scaling for printing

Fun extras Contentate with email address Mail merge email address