Tell me in your own words: Spreadsheets 1.01 Tell me in your own words: What is a spreadsheet? What is their purpose? Who uses them? Where do you use them? What are some benefits of using Spreadsheets?

Introduction to Spreadsheets

What are Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory Make forecasts

Advantages of Spreadsheets Forecasting and making decisions Fast and efficient Automatically recalculates

What-if Analysis A spreadsheet tool used to play out different situations to determine the outcome

Parts of the Spreadsheet Window Active cell cells Column C Row 5

Entering Data into a Spreadsheet Labels Alphabetical text Values A number Formulas Statement that performs a calculation Functions Built-in formula that is a shortcut for common calculations

Identifying Labels and Values

Identifying Formulas and Functions The result of the formula function The result of the function

Identifying Parts of a Spreadsheet Formula mathematical operators =B2+C2+D2 equal sign—first part of any spreadsheet formula cell reference/address—made up of the column heading and the row number

Identifying Parts of a Spreadsheet Function =SUM(B2:B6) name of function range equal sign

Mathematical Operators + addition - subtraction * multiplication (asterisk) / division (slash or diagonal)

Spreadsheet Functions Function Name Description AVERAGE Average of arguments. COUNT Counts the number of cells in a range. IF Specifies a logical test to perform; then performs one action if test result in true and another if it is not true. MAX Maximum value of range of cells. MIN Minimum value of range of cells. ROUND Rounds a number to a specified number of digits. SUM Totals a range of cells.

Relative and Absolute Referencing cells that change when they are copied into other cells Absolute cells that do not change regardless of where it is copied

Shortcut: double-click between the column headings! Changing Column Width 1. Position cursor between column headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag to the right. Shortcut: double-click between the column headings!

Shortcut: double-click between the row headings! Changing Row Height 1. Position cursor between row headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag down. Shortcut: double-click between the row headings!

Formatting Cells with Enhancements underline shading font size bold borders

Numeric Formatting Decimal/ number currency general

Print Orientations Portrait Landscape A paper orientation that is taller than it is wide. Landscape A paper orientation that is wider than it is tall.

Print Options without gridlines with gridlines

Printing Column and Row Headings without column and row headings with column and row headings

Print Showing Formulas formulas displayed formulas NOT displayed

Printing Selected Areas highlight desired area, choose option to print selected area (according to your software)

Graph / Chart Is a way of presenting and comparing data in a spreadsheet The three most commonly used are Bar graph, line graph and pie charts Most charts have a vertical, left edge which is called the Y axis On the bottom of the chart that run horizontally is known as the X axis

Charts Cont… There are small black squares that surround a chart which are called handles to make the chart larger or smaller * The small lines that mark a unit of measurement in a chart or graph is known as a tick mark.

bar graph - Looks like rectangles, known as bars, lined up side by side - They are used to compare the values of various items Walmart’s prices compared to Target’s

Where under the line that tracks changed is shadowed with color. Line and Area Graphs line graph useful for plotting trends (usually over a set of time) Weather area graph like a “filled in” line graph. Where under the line that tracks changed is shadowed with color.

pie graph used to represent the percentage of each item that contributes to the total or whole.

Types of Charts/Graphs