1. Introduction to Spreadsheets

2. What are Uses of Spreadsheets?
Prepare budgets
Maintain student grades
Prepare financial statements
Analyze numbers
Manage inventory
Make forecasts

3. Advantages of Spreadsheets
Forecasting and making decisions
Fast and efficient
Automatically recalculates

4. What-if Analysis
A spreadsheet tool used to play out different situations to determine the outcome

5. Parts of the Spreadsheet Window
Active cell
cells
Column C
Row 5

6. Entering Data into a Spreadsheet
Labels
Alphabetical text
Values
A number
Formulas
Statement that performs a calculation
Functions
Built-in formula that is a shortcut for common calculations

7. Identifying Labels and Values

8. Identifying Formulas and Functions
The result of the formula
function
The result of the function

9. Identifying Parts of a Spreadsheet Formula
mathematical operators
=B2+C2+D2
equal sign—first part of any spreadsheet formula
cell reference/address—made up of the column heading and the row number

10. Identifying Parts of a Spreadsheet Function
=SUM(B2:B6)
name of function
range
equal sign

11. Mathematical Operators
+ addition
- subtraction
* multiplication (asterisk)
/ division (slash or diagonal)

12. Spreadsheet Functions
Function Name Description
AVERAGE Average of arguments.
COUNT Counts the number of cells in a range.
IF Specifies a logical test to perform; then performs one action if test result in true and another if it is not true.
MAX Maximum value of range of cells.
MIN Minimum value of range of cells.
ROUND Rounds a number to a specified number of digits.
SUM Totals a range of cells.

13. Relative and Absolute Referencing
cells that change when they are copied into other cells
Absolute
cells that do not change regardless of where it is copied

14. Changing Column Width 1. Position cursor between column headings.
2. Make sure your cursor changes to cross-hairs.
3. Click and drag to the right.
Shortcut: double-click between the column headings!

15. Changing Row Height 1. Position cursor between row headings.
2. Make sure your cursor changes to cross-hairs.
3. Click and drag down.
Shortcut: double-click between the row headings!

16. Formatting Cells with Enhancements
underline
shading
font size
bold
borders

17. Numeric Formatting
decimal
currency
general

18. Print Orientations Portrait Landscape
A paper orientation that is taller than it is wide.
Landscape
A paper orientation that is wider than it is tall.

19. Print Options
without gridlines
with gridlines

20. Printing Column and Row Headings
without column and row headings
with column and row headings

21. Print Showing Formulas
formulas displayed
formulas NOT displayed

22. Printing Selected Areas
highlight desired area, choose option to print selected area (according to your software)

23. Graphing bar graph line graph area graph pie graph
used to compare the values of various items
line graph
useful for plotting trends
area graph
like a “filled in” line graph. Used to track changes over time
pie graph
used to represent the percentage each item contributes to the total

24. Types of Charts/Graphs