1. Introduction to Spreadsheets

2. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory Make forecasts

3. Advantages of Spreadsheets Forecasting and making decisions Fast and efficient Automatically recalculates

4. What-if Analysis A spreadsheet tool used to play out different situations to determine the outcome

5. Parts of the Spreadsheet Window Active cell Column C Row 5 Cells

6. Entering Data into a Spreadsheet Labels Alphabetical text Values A number Formulas Statement that performs a calculation Functions Built-in formula that is a shortcut for common calculations

7. Identifying Data Type - Labels or Values LabelsValues

8. Identifying Formulas and Functions Formula Function The result of the formula The result of the function

9. Identifying Parts of a Spreadsheet Formula =B2+C2+D2 Equal sign—first part of any spreadsheet formula Mathematical operators Cell reference/address— made up of the column heading and the row number

10. Identifying Parts of a Spreadsheet Function =SUM(B2:B6) equal sign name of function range

11. Mathematical Operators +addition -subtraction *multiplication(asterisk) /division(slash or diagonal)

12. Function NameDescription AVERAGEAverage of arguments. COUNTCounts the number of cells in a range. IFSpecifies a logical test to perform; then performs one action if test result in true and another if it is not true. MAXMaximum value of range of cells. MINMinimum value of range of cells. ROUNDRounds a number to a specified number of digits. SUMTotals a range of cells. Spreadsheet Functions

13. Changing Column Width 1. Position cursor between column headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag to the right. Shortcut: double-click between the column headings!

14. Changing Row Height 1. Position cursor between row headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag down. Shortcut: double-click between the row headings!

15. Formatting Cells with Enhancements boldborders font size shading underline

16. Numeric Formatting general currency decimal

17. Print Orientations Portrait A paper orientation that is taller than it is wide. Landscape A paper orientation that is wider than it is tall.

18. Print Options without gridlines with gridlines

19. Printing Column and Row Headings with column and row headings without column and row headings

20. Print Showing Formulas formulas displayed formulas NOT displayed

21. Printing Selected Areas highlight desired area, choose option to print selected area (according to your software)