Dropout/ Leaver Updates and Procedures North East ISD 2015-16 Dropout/ Leaver Updates and Procedures

Contact Information Tyler Shoesmith Director of Family Support Services 3736 Perrin Central, Bld.1 San Antonio, TX. 78217 (210)386-3170 (Cell) (210)407-0750 (Office) tshoes@neisd.net

Important Dates Student Graduates Must graduate by 8/31/17 or receive GED by 8/31/17

Dropout Recovery No show students Use the White/Grey No Show Leaver Form Students who are in attendance in the 2016-17 School year for at least one full reporting day Use White Request for Withdrawal

MOST IMPORTANT We do not coerce students into Homeschooling Do not alter the Leaver Forms Leaver Forms MUST be complete with dates and signatures We MUST verify enrollment We MUST not create documentation Call Tyler with any questions at any time

Documentation for No-Shows Must be currently enrolled Must have date and signature Must have documentation from Parents, New school or Qualified student Student must be on PET before their leaver code may be changed

Summer Information Begin to change the leaver codes for students that a campus has received information AFTER ROLLOVER. Ensure the No-show Leaver form is properly completed and has the leaver documentation attached.

Current Year Withdrawals Must have an exit interview conducted by Counselor, Assistant Principal or Principal All dates and signature lines complete before filing May only have one leaver code (Example-cannot home school for GED) Always ask for additional information in writing

Campus Audits- Issues RFW missing Authorized Representative signatures on front and back Exit interviews being conducted by support staff; later signed by the Administrator Missing parent signatures; Incomplete supporting documentation regarding conversations

Withdrawal Forms Must use the RFW Forms; White with Watermark Includes new leaver codes Parents are only allowed to complete Demographic section Must order from Print Services; No photocopies or alterations

Qualified Student Any student who one or more of the below: Married is 18 years or older, or has established a residence separate and apart from the student’s parent, guardian, or other person having lawful control of the student

Qualified Students May sign the RFW May indicate that they will Home School “60” themselves; Please have them indicate if they are enrolling in an online program and information pertaining to the program.

Parents/Guardians not present at time of withdrawal The Authorized Representative shall fill out the District Request for Withdrawal form Identify by name, the person requesting the withdrawal. Staff must confirm that the person requesting the withdrawal is a Parent/Guardian/Responsible adult (POA or Affidavit of Responsibility) or a “qualified student” The type of contact (phone, email, etc.) by the individual requesting the withdrawal

Parent/Guardian not present… Date of contact Content of the conversation (answer the who, what, when, where, why questions) If the request for withdrawal is made by email, fax, mail and/or any other type of written form, the document must be attached to the District Request for Withdrawal form Notation of the campus personnel taking the required information Obtain Authorized School District’s Representative’s signature Student must be currently enrolled

Current Leaver Codes 16- Returning to Home Country Can have info from any adult with knowledge Does not have to be born in that country Use for Exchange Students

(03) Student Died Documentation- brochure from funeral, obituary or death certificate

(24)Enrolled in College Used for students who have not graduated and are attending college Must have been or currently enrolled in 9 Credit hours Documentation includes: Transcript, verbal confirmation with college registrar and/ or receipt of payment for college hours.

87 Enrolled in Tx Tech or UT Online School must have records request for the student information CODE IS LOCKED. MUST SEEK APPROVAL FROM DROPOUT COORDINATOR

(81) Private School MUST BE CURRENTLY ENROLLED Student/ Parents must give school name Give the parents the list of options with the disclaimer if they ask for your opinion. Audits check for high use of code and school destination Must have verification of enrollment documented from phone call or in writing. Records Request is the best form of documentation

(82)Moving out of State MUST BE CURRENTLY ENROLLED Parent/ Student must give specific destination. Ask which school they will attend Ask parent/student to have new school send records request Must have verification of enrollment documented from phone call or in writing. Records Request is the best form of documentation

(60) Home School MUST BE CURRENTLY ENROLLED Parents must instigate the desire to home school their child Ask parent/ qualified student to provide a hand written or self-typed Letter of Assurance that includes: Start date Signature Qualified student can home school themselves Cannot Home School for GED (98)

(86)Student Completed a GED outside of Texas Copy of the GED certificate

(85) Graduated Outside of Texas Graduated prior to entering school and then left Documentation Transcript with sufficient credits

(66) CPS Removal Must have documentation from CPS, not the foster caregiver Documentation must include CPS Official information Removal Paperwork

(83) Administrative Withdrawal Student never lived within the schools boundaries and provided a false address Not to be used for truancy or attendance Student does not have current state mandated inoculations This code must be approved through District Dropout Coordinator prior to use.

(88) Court Ordered GED Must have a copy of the Court Order Has name of the student, date of the order, name of the judge making the order and county the judge presides in Must be Rightfaxed and approved by Dropout Coordinator CODE IS LOCKED. MUST SEEK APPROVAL FROM DROPOUT COORDINATOR

(89) Incarcerated as an Adult To be used for state jail or federal penitentiary Student must be an adult or certified as an adult Documentation Written documentation of an oral notice from Law Enforcement Written notice from Law Enforcement CODE IS LOCKED. MUST SEEK APPROVAL FROM DROPOUT COORDINATOR

(90) Interstate Compact Student has an active duty military parent, then transferred to Texas Pub. School during senior year. Can not graduate with TX requirements but will meet sending state requirements Under compact, student could graduate Documentation Transcript with sufficient credits Diploma with graduation seal

Authorized School District Representative Who is an “Authorized School District Representative”? The principal and those individuals he/she identifies each year using the following form: ANNUAL CAMPUS DESIGNATION OF RESPONSIBILITY FOR SCHOOL LEAVER PROCESSING Special Note: This form is an auditable form and completed at the beginning of each school year. A copy is sent to the Dropout Coordinator and kept on file. Representatives are limited to the Principal, Administrators, Counselors.

DAEP Student Referrals  Monitor DP report ( STJ0266D) sent via email identifying students recommended and placed at DAEP who have not shown up after 3 days follow up with phone calls to the family to avoid a drop out situation.

Stamp Ink stamp Compulsory Attendance Warning Still available for order To be used on the Mainframe Withdrawal that students/ parents take with them.

Expected Results Campus dropout coordinators will monitor the withdrawal documentation District dropout coordinator will work closely with campuses and monitor all leaver codes, dropout code 98, and the documentation to support the code

Expected Results continued Principals and campus dropout coordinators will be responsible for providing yearly training for staff involved in the withdrawal procedure Principals and campus dropout coordinators will be responsible for provide training for any new campus personnel hired during the school year