Graduate Student Academic Services would like to present An introduction to GradPath

What is GradPath ? GradPath is the online degree audit process. GradPath is designed to assist in tracking progress towards your degree. When you submit a form on GradPath it is routed to the relevant approvers in your department and the Graduate College.

Why is GradPath important ? You must submit all the GradPath forms in order to graduate. What if I submitted paper forms before GradPath existed ? You do not need to re-submit those forms on GradPath, you just need to submit the remaining forms on GradPath.

Where do I find GradPath ? Go to uaccess.Arizona.edu Log into Student Center

Choose GradPath forms from the “other academic” drop down menu

Click on the blue double arrow

You are first directed to the landing page, from there, click the GradPath Forms link

If you have not yet submitted a particular form you can click the “Create New” button

If your form is still pending approval you can only use the “View Current” button

You can see who has yet to make a decision and when the form was routed to them When someone approves your form, it will route automatically to the next approver.

If your form has already been approved by the Graduate College you can click the “View Current” or “Modify” buttons

Depending on the degree you will have a different number of required GradPath forms Certificate students : 2 required GradPath forms Master’s students : 4 required GradPath forms Doctoral students : 9 required GradPath forms

There is one additional, optional GradPath form, this is the Transfer Credit form

Certificate student forms

Master’s student forms

For a Master’s student forms must be submitted in this order: Responsible Conduct of Research Plan of Study Master’s / Specialist Committee The final form, the Master’s Completion form will be submitted by your department

Doctoral student forms

For a doctoral student forms must be submitted in this order: Responsible Conduct of Research Plan of Study or Comprehensive Exam Committee Appointment form Comprehensive Exam Committee Appointment form or Plan of Study Announcement of Comprehensive Exam Doctoral Dissertation Committee Appointment form Announcement of Final Oral Defense

Doctoral students, the following forms are submitted by your department: Responsible Conduct of Research Plan of Study or Comprehensive Exam Committee Appointment form Comprehensive Exam Committee Appointment form or Plan of Study Announcement of Comprehensive Exam Results of Comprehensive Exam Prospectus Doctoral Dissertation Committee Appointment form Announcement of Final Oral Defense Results of Final Oral Defense

For multiple degrees you will have multiple sets of GradPath forms

The first form for all graduate students is the Responsible Conduct of Research Statement You must submit the Responsible Conduct of Research form in order for any of the other GradPath forms to be available

This form does not have any routing so there is no delay once you have submitted it.

The second form is the Plan of Study Doctoral students can make this their third form. You should meet with your faculty advisor to discuss what courses you will put on your Plan of Study prior to submitting this GradPath form Different departments expect their students to submit the Plan of Study at different points in their career but it should be filed no later than your 3rd semester

In the Plan of Study enter your expected graduation term If you are working on 2 degrees please enter the appropriate graduation term for this degree You can email your degree counsellor (me) and I can update your expected graduation term

There are time to degree policies on the Graduate College website Go to www.grad.arizona.edu Click on link for “New and Current Students”

Click on the link to “Steps to Your Degree”

Select your degree under the heading “Degree Requirements”

Scroll to the section labelled “Time Limitation”

In the Plan of Study you will be asked to enter the title of that thesis/dissertation on the Plan of Study If you do not yet know the title you can leave it blank If you enter a title and want to change it later you can enter a new title when you submit your Master’s Committee form or Doctoral Dissertation Committee form

In the Plan of Study you will also be asked to nominate your major advisor. Doctoral students must also select a minor advisor For most departments your advisor must be a faculty member (a professor) You do not need to submit a new Plan of Study if your advisor changes You will have a chance to list your committee members on subsequent forms

In your Plan of Study list all the courses that you will take to meet your degree requirements You can select from: Courses that you have already enrolled in (this includes completed courses) Courses that you will take in some future semester Courses that the U of A Graduate College has marked as eligible for transfer

Why did I get a warning on the Plan of Study ? Your coursework exceeds the time to degree limit. You have too many transfer units. You have too many non degree seeking units.

Why does the Plan of Study matter ? Your department approvers check whether your Plan of Study meets the department’s policy. The Graduate College check whether your Plan of Study meets Graduate College policy. Before your degree can be awarded you must complete all the courses on your Plan of Study.

Some additional things to consider on your Plan of Study Do not include courses that you will audit. Do not include courses where you earned a “D”, “E” or “F” grade. For Master’s and Doctoral degrees you must have at least 12 graded University of Arizona units to graduate.

You can change your Plan of Study If your Plan of Study is still pending a decision you can contact the person listed on the routing and ask them to deny the Plan of Study so that you can modify the Plan and submit it. If you Plan of Study has already been approved by your department and the Graduate College you can modify the Plan and submit it.

How will I know if my Plan of Study is approved ? Once a form you submit receives final approval or is denied, you will receive an e-mail from GradPathForms@grad.Arizona.edu to notify you.

If your Plan of Study is denied “View Current” on the form to see any comments and the reason your Plan of Study was denied. “Modify” and re-submit your revised Plan of Study.

Committee Appointment forms Master’s students must submit this form even if they do not have a committee; in that case they just list their advisor.

Doctoral Students submit 2 committees The Comprehensive Exam Committee Appointment form. The Dissertation Committee Appointment form.

Use the search box to find the committee members or advisor You will need to indicate each committee member’s role: member, special member, chair or co-chair.

How big should my committee be? Comprehensive Exam Committee: Minimum four members. At least three must be UA tenured or tenure-eligible faculty (or approved by Graduate College as “tenure equivalent”). Fourth or fifth member, if not tenured/tenure-eligible, may serve as “special members” with Graduate College approval. Dissertation Committee: Minimum three members, all UA tenured, tenure eligible or “tenure equivalent.” Fourth/fifth member may be an approved “special member.”

When should I submit my committee appointment form ? Submit the master’s committee appointment form BEFORE your graduation date. Submit the doctoral committee appointment forms at least 1 month before the exam.

Exam announcement forms Only doctoral students submit these forms. There are two exams to announce: the comprehensive exam the final oral defense

On the exam announcement enter the date, time and location of the exam

The list of committee members will pre-fill from committee appointment form

When should I submit my exam announcement form ? Submit the exam announcements at least 10 days BEFORE the comprehensive exam/ final oral defense

It takes time to approve forms Allow time for your committee form to be approved- you cannot submit the exam announcement form until the committee form is approved by the Graduate College (last approver) Allow enough time for your exam announcement form to be approved BEFORE the comprehensive exam and BEFORE the final oral defense

Why are some forms grayed out?

Forms are grayed out if we have a paper form (from before GradPath) Forms are grayed out if prior forms must be submitted and approved first.

Important Graduate College Policies Continuous Enrollment: You must take at least 3 units of graduate credit each semester until you have (a) completed all courses on your Plan of Study; (b) passed the comprehensive exams; and (c ) taken the required 18 units of dissertation. At that point your requirement is just 1 unit per semester. (Note that this is the minimum enrollment required and is NOT the same as full-time.) Credit Requirements: The minimum units required to earn a Ph.D are 36 units of coursework for the major, 9 units for the minor, and 18 units of dissertation. You may be required to take more than the minimum units to satisfy curricular requirements. Time Limitation: Ph.D students have five years after passing the comprehensive exams to complete their degree.

For more information visit www.grad.arizona.edu

On the Grad College site we have a link to GradPath information

Some additional resources you may need Graduate College forms

Graduate Petitions

Important dates and deadlines

Dissertation and thesis information

The new and current students section includes information on: Academic Services, Policies, and Procedures Funding Professional Development Child Care Subsidies and Family Friendly Information Health, Wellness and Safety Other Helpful Information

Thank you. Do you have any questions?