1. Prof. Salam A. Zummo Dean of Graduate Studies Feb. 11, 2015
Online Academic Services System for Graduate Students & Graduate Academic Information
Prof. Salam A. Zummo
Dean of Graduate Studies
Feb. 11, 2015

2. Online Graduate Students Services
Academic
Services
Easily accessible and fully paperless academic transactions for graduate students.
Enhanced quality-of-service and students’ data accuracy.
Swift and easy to use but informative interfaces.

3. Online Academic Services - Current
GradWeb
(Portal)
Degree Plan
Thesis Advisor Selection
Thesis Proposal Submission
Thesis Defense Request

4. Deanship of Graduate Studies
Degree Plan Process
Student
Graduate Coordinator
Chairman
Deanship of Graduate Studies

5. Degree Plan Features Notification Email Workflow Decisions
All courses selected by the student that can be forwarded to the concerned advisor
Workflow link for direct access globally.
Workflow
Personal information of the student
Academic info such as earned hours, CGPA, active term, etc.
All courses selected by the student.
Decisions
Important instructions for the admins.
Approval/rejection options with comments
Automatically updated/populated in Banner

6. Thesis Advisor Selection Process
Student
Selected Advisor
Chairman
College Dean
Deanship of Graduate Studies

7. Thesis Advisor Selection
Workflow
Notification with Workflow link for direct access globally.
Student’s personal and academic info.
Comments of previous level
Details of selected advisor
List of last 10 advisees with their current thesis status.
Advisor enters the ISI journal publications resulted from theses of previous advisees
Decisions
Approval/rejection option with comments
Automatically updated/populated in Banner

8. Thesis Proposal Submission Process
Student
Advisor
Selected Committee
Chairman
College Dean
Deanship of Graduate Studies

9. Thesis Proposal Features
Workflow
Notification with Workflow link for direct access globally.
Student’s personal and academic info.
Comments of previous level
Details of selected advisor
Details of selected committee including roles in the committee, theses advised, committee memberships etc.
Thesis title
Links for the Proposal and Similarity Report files.
Decisions
Thesis advisor enters ISI journal publications resulted from theses of his previous advisees.
Approval/rejection option with comments.
Automatically updated/populated in Banner

10. Thesis/Dissertation Defense Request
Student
Advisor
Selected Committee
Chairman
Deanship of Graduate Studies

11. Thesis Defense Request
Workflow
Notification with Workflow link for direct access globally.
Student’s personal and academic info.
Comments of previous levels
Details of selected advisor
Proposed defense plan including the date, time and location.
List of published/accepted ISI journal papers only resulted from thesis work.
Decisions
Approval/rejection option with comments
Automatically updated/populated in Banner

12. Online Academic Services - Underway
GradWeb
(New services under development)
Progress report for students exceeding degree completion time limit
Graduation processing
Oral Defence Report
Tuition Fee Statement for part-time graduate students
Re-admission
Change of Major

13. Graduate Academic Information – Admin Services
All Majors under the College
All Active and Recently Inactive Students in a Major
Various Services
All Active and Recently Inactive Students in the Dept.
College Deans
Chairmen
Grad. Coord.
&

14. Graduate Academic Information – Admin Services
All Active and Recently Inactive Students
Academic Summary
Complete Coursework
Approved Degree Plan
All Courses in Active Students’ Degree Plans
Details of Students Choosing the Course
Thesis Supervision and Committee Membership Statistics
Details of Students Supervised or Served in Committee of

15. College Deans Portal Pages
List of Majors
All Majors fall under the College are listed
One Major is to be selected.
All Students
All students of the selected major, active and recently inactive, are listed.
Select a student for viewing his Academic Summary, Coursework or Degree Plan.

16. Dept. Chairmen and Grad. Coordinators
All students of the department, active and recently inactive, are listed.
Select a student to view his Academic Summary, Coursework or Degree Plan.

17. Student’s Academic Summary
Student Info
Basic info of the student such as:
Name and ID
Nationality
Degree
Classification
Etc.
Academic Info
CGPA
Active Terms
Thesis Status
Current Level Coursework
Courses of current level (DR, GR, PG, etc.) only.

18. Student’s Complete Coursework
Student Info
Name ID
Degree
Major
All CGPAs
CGPAs of every level (such as Doctorate, Graduate and Undergraduate, etc.)
All Courses
Courses of all levels (DR, GR, UG, etc.)

19. Student’s Approved Degree Plan
Student Info
Name ID
Degree
Major
Degree Plan
Course Codes
Titles
Credit Hours
Core Indicator
Deficiency Indicator
Etc.

20. Courses Selection Stats – Active Students
Courses in Active Students’ Degree Plans
All the courses stated in the degree plans of Active Graduate Students are listed.
Statistics are classified into two categories:
Selected by students who have not yet completed one year.
Selected by students who have completed one year or more.

21. Active Students Selecting a Course in their Degree Plans
Active students selecting a particular course in their Degree Plans
All Active Graduate Students selecting a particular course in their Degree Plans, are listed.
Statistics are classified into two categories:
Selected by students who have not yet completed one year.
Selected by students who have completed one year or more.

22. Thesis/Dissertation Advisor Statistics – Active Students
Faculty members with Active Advisees
All the faculty members having Active Graduate Students as advisees, are listed.
Statistics are classified into three categories:
No. of Active Advisees.
Membership in thesis/dissertation committees of active students.
No. of advisees successful defended theses/dissertations during the last 05 years.

23. Faculty Member's Involvement in Theses/ Dissertations
Faculty members with Active Advisees
Involvement in Theses/ Dissertations of the selected faculty member.
Statistics are classified into three categories:
No. of Active Advisees.
Membership in thesis/dissertation committees of active students.
No. of advisees successful defended theses/dissertations during the last 05 years.

24. Q & A and Discussion