2017 Local District South Coordinator Training Q: What is the Sharing Brings Hope Campaign? A: It is a way to raise money for charities who are doing work to support LAUSD families

Training Overview Role of the coordinator Planning your campaign How students are petitioned How teachers/faculty/administrators are petitioned Resources for you How to make the ask Innovative fundraising strategies Closing your campaign Role of the Coordinator: Very important role in this campaign Plan a fundraising campaign at your school site where you petition all students, teachers, and administrators to give to the charitable organizations We’ve developed materials to help you undertake this and this training is where you’ll learn how to do this efficiently and effectively

LD South Coordinator Mira Pranata Myrna N. Brutti Organization Facilitator Myrna N. Brutti Administrator of Operations

South District Liaison Liaison Name: Tania Katbi Charity Name: EarthShare California Use this slide if leadership is invited to a training session.

Participating Charity Organizations Asian Pacific Community Fund Brotherhood Crusade Community Health Charities EarthShare California Kathryn Kurka Children’s Health Fund The L.A. Trust for Children’s Health LAUSD Employee Sponsored Scholarship Fund United Latino Fund United Negro College Fund United Way of Greater Los Angeles Here are the names of those organizations that this campaign supports

Fund Raising by Local District 2015-2016 Central: $42,154.54 East: $35,841.13 Northwest: $33,500.90 Northeast: $28,738.64 South: $28,418.27 West: $25,762.58

Planning Your Campaign Campaign materials delivered to your school Campaign window Feb 6 – April 7, 2017 Choose a week for your school or campaign for the entire campaign window Use poster to publicize dates A box of campaign materials is en route to your school. In this box you’ll find all the materials necessary to plan your campaign. Campaign dates are Feb 16 – April 8, 2016, but you can choose one week in that window and inform the rest of the teachers of this week. Use the poster to publicize these dates. We’ll talk more about other campaign materials later.

Campaign Poster March 6 – March 10, 2017

Petitioning Students Students are given envelopes for contributions Teachers are given envelopes to collect contributions Letter to parents with student donation envelope Distribute these materials to teachers In your box of campaign materials you’ll find several envelopes. These materials need to be distributed to the teachers and students in your school prior to the start of your campaign. Each teacher should receive 1 classroom envelope and a student donation envelope for each student in their class. These student donation envelopes should be sent home with the students accompanied by the letter to parents and guardians located on page 11 of the Coordinator’s Training Handbook.

Student Donation Envelope ✓ 1.00 ✓ .78 ✓ .65 ✓ .65 <ANIMATION> Students simply put a check mark next to the organization they would like to give to and fill in the amount.  It’s very important that each student receive this envelope because students donate approximately $200,000 every year through these envelopes! Some students even bring back envelopes multiple times. The students will be instructed by their teachers to turn in their envelopes every day of the campaign. Total amount in envelope should be $3.73 ✓ .65

Student Sticker Given to all elementary school and early education center students Note: each elementary school student and early education center student should receive a Sharing Brings Hope sticker to thank them for their support of the campaign. Even students who are not able to donate should receive a sticker.

Classroom Envelope Mrs. Smith Room 456 Afterwards, the teacher will tally up the amounts for each organization and fill out the classroom envelope. This envelope should be turned into the school coordinator and all funds should be converted to a student body check. 3/14 10.34 2.98 5.65 3/15 25 3/16 2.31 1.86 3/17 4.12 40 10.34 4.12 2.31 2.98 1.86 5.65 25 40

Petitioning Teachers, Faculty and Administrators Teachers, Faculty and Administrators can give Cash or check Payroll deduction Payroll giving card Teachers/Faculty and Administrators have the options of giving by one time gift or by payroll deduction. Either way, they will use the payroll giving card to make their contributions. Instructions can be found on pages 16 and 17 in your Coordinator’s Training Handbook.

Payroll Giving Card

Payroll Giving Card Required Information John W. Smith 0123 $7.00 3672 Special Ed $70 ✓ 2 ✓ 5 ✓ John W. Smith March, 10, 2015

Designating Organizations ✓ 2 ✓ 5 ✓ John W. Smith March, 10, 2016 Indicate specific Agency or Charity and include the charitable agency. If not listed with campaign charitable agency, include as much information as possible. Any donations designated to charities not affiliated with those on the list must be processed through one of the campaign’s charitable agencies with *in table above. 2.00 A.C. Green Youth Foundation 323-846-1649 1234 Cares About Youth Lane, Los Angeles, Ca 90011 Brotherhood Crusade

One-time Gifts and Acknowledgements 25.00 Wounded Warrior Project 904-296-7350 4899 Belfort Road, Suite 300, Jacksonville, FL 32256 EarthShare California Employee information is not required. Checks payable to: LAUSDCCC. As in section two, Indicate specific Agency or Charity and include the charitable agency. If not listed with campaign charitable agency, include as much information as possible. Any donations designated to charities not affiliated with those on the list must be processed through one of the campaign’s charitable agency's with *in table above. FOR ALL GIFTS: if you would like to receive an acknowledgement from the organization, please complete section four. For acknowledgement, mailing address must be included and phone number for accounting purposes only. John W. Smith John.smith87@lausd.net 654 Helms Ave Apt 43 Los Angeles, CA 90043 323-765-9876 Special Ed

Resources for You Sharing Brings Hope website sharingbringshope.org “Calendar” tab “Charitable Agencies” tab “Forms” tab “Speaker Request” link “Materials Request” link Coordinator’s Training Handbook Sharing Brings Hope East District Liaison: Tania Katbi Sharing Brings Hope “Hotline” 1-888-492-4738 Art and Essay Contest We recognize that this can appear to be a daunting task so we put together some resources for you. On the Sharing Brings Hope Website you will find most of what you need. The charitable agencies tab is a great way to find a list of charities that are affiliated with the one you see on our materials. There is also a letter in Spanish and English that can be sent to parents in Word doc format for your use. If you prefer to fax in a materials request or a speaker request please see pages 8 and 10 in your Coordinator’s Handbook. The Art and Essay Contest is a tool that can be used to publicize the campaign and make it fun for students

How to Make the Ask It starts with you! Be the first to make a gift and then ask others to join you! For your students – ensure all of them have coin envelopes. For teachers/faculty/administrators ask everyone, one by one, to give so that everyone has an opportunity to bring hope to LAUSD families. NOTE: Most people don’t give because they are not asked. Don’t just put a payroll card in their mailbox – MAKE IT PERSONAL. Share a reason why you give. Follow up with colleagues. Ask the charity liaisons to speak at a staff meeting on your behalf.

Speaker Request Form Schedule via link on sharingbringshope.org Invite participating charities to speak Educate donors on the benefits of giving When requesting organizations, please select a minimum of four charities from the list provided.

Innovative Fund Raising Strategies Bake sales Lunch with the Principal/Teacher Have a Thermometer and Watch it grow! Have a basket/piggy bank in office for people to deposit change to the campaign Any others?

Closing Your Campaign After all contributions have been received Student body and fundraising funds converted to student body check Coordinator’s Report Envelope completed Coordinator’s envelope turned in to Local District Coordinator Mira Pranata by April 14, 2017 Can be sent by interoffice mail After the student body funds and fundraising funds are converted to a student body check and all teachers/faculty/administrators cards are received the school coordinator can then fill out the Coordinator’s envelope.

Coordinator’s Envelope Deadline: April 14, 2017 Hotline: 888-492-4738

Coordinator’s Envelope Deadline: April 14, 2017 Hotline: 888-492-4738 Sandra Dee 323-654-9753 Venice High School Sandra.dee32@lausd.net 0369 Local District SOUTH Mira Pranata Fill out the top portion of the form completely. We ask for a cell phone number in case we have any questions about your form once we receive it. The location code is very very important. It is how we track contributions that are received. (What does ESC/Division Chair Location Mean?)

Coordinator’s Envelope 327.56 87.64 65.83 18.43 43.28 62.52 21.34 74.21 32.56 87.34 92.12 23.14 25.00 50.00 50.00 10.00 In this scenario the student body check would be $885.97, there would be two checks from parents that came in classroom envelopes and two checks from teachers or other LAUSD employees accompanied by payroll deduction forms filled out for one-time donations. They may also be payroll deduction forms filled out for payroll deduction contributions, but those do not need to be indicated on the front of this envelope 885.97 75.00 60.00 1,020.97

Questions?

Thank you for sharing, caring and bringing HOPE!