Work Plan & Budget PubH325, GWU Global Social Marketing Brian Pedersen, MPH November 30, 2009

Session objectives  Explain importance of work planning  Develop a work plan for SM interventions  Develop budget that reflects the needs of work plan

What does Gantt stand for? Hint: “Gantt” charts are the most common program management tool

Hello, Mr. Gantt…

Thank you, Mr. Gantt

Why are Gantt charts important?  Allow programmers to track progress in project implementation  Help determine how to allocate project funds  Shows how activities fit together  Designates who is responsible

Bottom line…  A well constructed Gantt chart helps plan and track progress

How to construct a Gantt chart  Inventory project milestones, as outlined in your 4Ps Ex: launch media campaign  List all tasks/steps necessary to achieve each milestone Ex: release tender for and award contract, produce ads, pre-test and refine ads, etc.

How to construct (cont.)  Plug milestones into Gantt chart with hard deadline  Working backwards, plug in related tasks/steps  Designate individuals or teams that are responsible for each task

Keep in mind…  Your Gantt chart should be “big picture” (fitting onto one page)  Tasks with hard deadlines should be scheduled first; tasks with flexible deadlines built around (allows you to distribute the work)  Your Gantt chart should be reviewed on a regular basis to monitor progress

Budgeting 101

Behold, the PSI budget template is coming… Let’s look under the hood, kick the tires

Summary  Gantt charts are essential project management tools  Charts outline timeline and responsibles for each task  Gantt charts and budgets should be reviewed on a regular basis to monitor progress

Piss poor planning leads to piss poor performance. --US Marine Corps