What is BuyBoard?

Overview  BuyBoard is a Purchasing Cooperative  16 year history  Meets all Missouri bid laws  Gains members access to a wide range of vendors with pricing based on national volume levels  Procurement professionals oversight of RFP process  Helps provide funding to enhance public education  Free to join

Benefits  Members reduce procurement cycle and costs  Because BuyBoard vendors have gone through the competitive bid process, the program meets state procurement requirements  No more RFPs  Procurement staff will not have to go through preparing specifications, advertising bids, reviewing proposals, awarding bids, and defending awards

Benefits  No cost to join, and no fee to participate (all purchasing transactions are between the purchasing entity and the vendor)  You can add BuyBoard to your purchasing toolkit with no obligation  Leverages the power of nationwide volume, so prices are often lower than individual districts can typically get on their own

Cooperative Overview  Coop is governed by an eleven member Board of Trustees (6 school, 3 city, and 2 county)  Currently represents over 4,500 entities, (city, county, school, public university/college, other local government agencies, non-profit agencies, private school/college) in 32 States.  Over 1,400 awarded vendors  27 general commodity groups that range from pencils to school buses and fire trucks

TASB 8 of the 11 Board Members hold purchasing positions NSBA 3 of the 8 Board Members hold purchasing positions

Cooperative Value Member Benefits  Compliance with state procurement requirements  Competitive pricing  Reduced procurement cycle  Saves administrative time and cost  Vendor selection and choice  Online Request For Quote (RFQ) feature

Cooperative Value Vendor Benefits Streamline and focus the selling efforts Reduce individual bid responses Member ability to choose your company Increase business opportunities

How to join the BuyBoard- What happens next? 1.Return the Interlocal agreement along with either a copy of the approved Board minutes or a Board Resolution to or 2.Entoria Nicely from the NSBA will return the signed copy to you 3.Gina Montoya will then activate your group within the BuyBoard- a six digit number will be assigned and can be used by all; RFQ and Shopping rights alone are authorized through the assigned number 4.Dave Ricketts will assist in changing rights for the Group Administrator and initial PO Submitters Share the Vendors you know and love to do business with! Vendors can register at orwww.vendor.buyboard.com We will be happy to contact and assist with the registration process. David Ricketts

Account Set Up Group Administrator Controls user additions & Expirations Ability to view: PO Status Reports PO Entries RFQ’s- View and create Shop RFQ/Shopper Place RFQ Shop Purchasing Agent PO Entries View Own Status Report Place RFQ Shop Unlimited number of users

Cooperative Purchasing BuyBoard Request For Quote (RFQ) Member BenefitVendor Benefit All Electronic (online) No Advertising / Mailing Costs No Mailing Costs Faster Response TimeFaster Turn Around Pre-screened vendorsConfidential Auto Tabulate / AwardPricing History

Cooperative Purchasing 3 WAYS TO PURCHASE 1.Obtain quote from vendor, send PO via or fax to BB for processing 2.Obtain quote from vendor, send PO to vendor, send copy to BB (for record only) 3.Attach and transmit original PO to vendor using NOTE: PO must reference “per BuyBoard Contract”

Cooperative Purchasing Excel File PO Summary ySome members submit Excel “Bulk Upload” file for all PO’s instead – we will the Excel format to any interested. It contains seven fields: PO # or CC transaction # PO Date or transaction date Ship to Location PO AmountVendorItem DescriptionVendor Invoice #

BuyBoard Website Let’s Look At The Website