1 The Great Presenter Prepared by Rong-Fong Fung

2 Introduction Make a Successful Presentation On pp. 1,

3 The Three Speaking Goals The Audience Listens and Understands The Audience Listens and Understands The Audience Remembers The Audience Remembers The Audience Takes Action The Audience Takes Action Remember These Goals When You Make Your Next Presentation On pp. 2,

4 Most Common Mistakes Made by Asian Presenters Contents Do Not Meet Audience’s Expectation Contents Do Not Meet Audience’s Expectation Weak Introduction Weak Introduction No Emphasis on Key Points No Emphasis on Key Points Too Much Information on Visuals Too Much Information on Visuals Weak Conclusion Weak Conclusion Weak Delivery and Poor Handling of Audience’s Questions Weak Delivery and Poor Handling of Audience’s Questions Why Do These Mistakes Happen? On pp. 3

5 What’s behind These Poor Presentation Skills? Inexperience: Few Opportunities to Make Presentations Inexperience: Few Opportunities to Make Presentations Few Role Models: No One to Learn From Few Role Models: No One to Learn From Unclear Expectations: What Is a Good International Presentation? Unclear Expectations: What Is a Good International Presentation? What Can Be Done to Overcome These Issues? On pp. 5,

6 How Can You Become an Effective Presenter? Study Presentation Writing Techniques Study Presentation Writing Techniques Practice Delivery Skills Practice Delivery Skills Learn From Experienced Presenters Learn From Experienced Presenters Study by Understanding How to Prepare and Deliver a Presentation On pp. 7,

7 Section 1 Preparing a Presentation On pp. 9,

8 What Is the Best Method of Preparing a Presentation Step 1: Presentation Analysis Step 1: Presentation Analysis Step 2: Write a Presentation Step 2: Write a Presentation Step 3: Practice and Deliver Step 3: Practice and Deliver A Simple Methodology That Really Does Work On pp. 11,

9 Step 1: Presentation Analysis Three Areas of Presentation Analysis 1. Consider the Audience 2. Define Objectives 3. Develop Contents Design the Presentation to Meet the Expectations of the Audience On pp. 14,

10 1. Consider the Audience Who Are They? Who Are They? What Is Their Level of Knowledge? What Is Their Level of Knowledge? What Do They Want to Learn? What Do They Want to Learn? How Will They Use Your Information? How Will They Use Your Information? On pp. 16,

11 2. Define Objective Informative or Persuasive? Informative or Persuasive? What Do You Want the Audience to Do? What Do You Want the Audience to Do? Complete “My Presentation Is Successful If…” Complete “My Presentation Is Successful If…” On pp. 22,

12 3. Develop Contents What Are Your Key Points and Sub Points? What Are Your Key Points and Sub Points? What Is the Significance and Benefits of Your Information? What Is the Significance and Benefits of Your Information? Outline the Presentation Structure Outline the Presentation Structure On pp. 26,

13 Step 2: Write a Presentation 1. Begin Powerfully 2. Present Logically 3. Maintain Interest 4. Use Visuals 5. Finish Powerfully Make Your Presentation Powerful and Effective On pp. 33,

14 1.Begin Powerfully Background Information Background Information Presentation Objectives Presentation Objectives Reason to Listen Reason to Listen Get the Interest and Attention of the Audience On pp. 36, Refer pp. 132

15 1.Begin Powerfully Background Information Background Information Presentation Objectives Presentation Objectives Presentation Contents Presentation Contents Reason to Listen Reason to Listen Transition to First Key Point Transition to First Key Point On pp. 38,

16 開場白範例 /Background Information Background Information Background Information  Good morning everybody,  As you already know,  He told me some surprising and rather shocking news. On pp. 38,

17 開場白範例 / Presentation Objectives Presentation Objectives Presentation Objectives  And the reason I’m here today is  So in my presentation today, I would like to  I would also like to  I will also be asking for your approval On pp. 38,

18 開場白範例 /Presentation Contents Presentation Contents Presentation Contents  In particular I am going to talk about  I’ll start by explaining  Next I’ll explain  Then I will give you  And finally I’ll detail On pp. 38,

19 開場白範例 / Reason to Listen Reason to Listen Reason to Listen  By the end of my presentation  The information I will give you today  In my presentation today On pp. 38,

20 開場白範例 /Transition to First Key Point Transition to First Key Point Transition to First Key Point  Let’s start by looking at  OK, then let’s start by looking at On pp. 38,

21 開場白範例 /Others Others Others  I’m here to talk about  The reason I’m here today is to  The first part of my presentation will cover  First,… Second,… And Finally,  I would like to start my presentation by introducing  So today I would like to show you  The reason I’m here today is to On pp. 46,

22 開場白範例 /Others Others Others  In my presentation today, I would like to talk about  In my presentation today, I’m going to talk about  I’ll start by reviewing… and then move on to On pp. 47,

23 2. Present Logically Introduction Key Points Introduction Key Points Present Supporting Details Present Supporting Details Transition to Next Key Point Transition to Next Key Point Easy to Follow, Understand and Remember On pp. 48 Refer pp. 140

24 3. Maintain Interest Use Mini Summaries Use Mini Summaries Asking Questions Asking Questions Using Comparisons Using Comparisons Using Examples Using Examples Using Quotations Using QuotationsInteresting—Entertaining—Memorable On pp. 57, Refer pp.

25 4. Use Visuals Various Types of Visuals Various Types of Visuals Design Points Design Points Describing the Visual Describing the Visual Useful Hint 1 for Using Visuals Useful Hint 1 for Using Visuals Useful Hint 2 for Using Visuals Useful Hint 2 for Using Visuals On pp. 63, Refer pp.

26 5. Finish Powerfully Repeat and Emphasize Repeat and Emphasize Request Action Request Action Thank the Audience Thank the Audience Ask for Questions Ask for Questions On pp. 73, Refer pp. 148

27 Step 3: Practice and Deliver 1. Check Structure and Contents 2. How to Practice Effectively 3. Deliver Clearly and Enthusiastically 4. Handle Questions and Answers On pp. 84,

28 1. Check Structure and Contents Check Introduction Check Introduction Check Key Points Check Key Points Check Conclusion Check Conclusion On pp. 85,

29 Check List/The Introduction  Is there enough background information?  Are the presentation objectives clear?  Is there a clear reason to listen?  Is there a transition to the first key point? On pp. 85,

30 Check List/The Body  Is the key point introduced clearly?  Are there sufficient supporting details to understand the key point?  Are the supporting details presented logically?  Is the significance or benefits of each key point clearly stated?  Is there a transition to the next key point? On pp. 86,

31 Check List/Maintain Interest  Mini Summary  Questions to the Audience  Comparisons  Examples  Quotations On pp. 86,

32 Check List/Use Visuals  Appropriate visuals for the size of the audience?  Simple, clear and visible design?  Clear title or headline?  Only key words are used?  The spelling is correct?  Items are in the order?  Key message for the audience to remember?  All transparencies are numbered? On pp. 86,

33 Check List/The Conclusion  Is the main message repeated and emphasized?  Can the audience clearly understand the action they should take?  Is there a “Tank you.” to the audience?  Is it appropriate to invite questions from the audience? On pp. 87,

34 2. How to Practice Effectively Practice Out Loud Practice Out Loud Practice Using Equipment Practice Using Equipment Time Your Presentation Time Your Presentation Get Feedback from Others Get Feedback from Others Revise if You Don’t Feel Good Revise if You Don’t Feel Good Practice, Practice, Practice! On pp. 88,

35 3. Deliver Clearly and Enthusiastically Firm Voice Firm Voice Good Eye-contact Good Eye-contact Confident Posture Confident Posture Standing Position Standing Position Final Check Final Check Smile! Be Enthusiastic! On pp. 90,

36 4. Handle Questions and Answers Rephrase and Repeat the Question Rephrase and Repeat the Question Answer to the Whole Audience Answer to the Whole Audience Confirm You Answered the Question Confirm You Answered the Question Answer Clearly and with Confidence On pp. 94,

37 Section 2 Strategies for Success Tip 1: Presentation Structures, pp. 100 Tip 1: Presentation Structures, pp. 100 Tip 2: What to Do When, pp. 108 Tip 2: What to Do When, pp. 108 Tip 3: Country by Country, pp. 111 Tip 3: Country by Country, pp. 111 Tip 4: Analyze the Audience, pp. 121 Tip 4: Analyze the Audience, pp. 121 On pp. 100,

38 Section 3 Presentation Examples Example 1: Example Introductions, pp. 132 Example 1: Example Introductions, pp. 132 Example 2: Example of Logical Presentations, pp. 140 Example 2: Example of Logical Presentations, pp. 140 Example 3: Example Conclusions, pp. 148 Example 3: Example Conclusions, pp. 148 Example 4: Example Presentations, pp. 156 Example 4: Example Presentations, pp. 156 On pp. 131,

39 Thank your for you attention Question and Answer